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DADE COUNTY
BOARD OF COMMISSIONERS
WORKSHOP MEETING
Thursday, January 7, 2021
6:00 p.m.
Board of Commissioners’ Public Meeting Room ~ Suite 259
Dade County Government Administrative Building
71 Case Avenue
Trenton, Georgia 30752
___________________________________________________________________________
MINUTES
___________________________________________________________________________
The Board of Commissioners at a regular meeting held on February 4, 2021 unanimously approved this
document. Clerical error or Scrivener’s error is an error due to a minor mistake or inadvertence and not
one that occurs from judicial reasoning or determination. Typographical errors or the unintentional
addition or omission of a word, phrase, or figure in writing or copying something on the record are all
examples of clerical or scrivener’s error. Such an error made was by mistake and not purposely and will
be readily remedied without objection. Any such error(s) made is not binding on the county or any officer.
___________________________________________________________________________
Ratified by Commissioner’s: February 4, 2021
___________________________________________________________________________
CALL TO ORDER
Vice Chairman/Commissioner Robert Goff called the meeting to order at 6:00 p.m.
ROLL CALL
COMMISSIONERS
Ted Rumley, Chairperson/County Executive ABSENT
Robert Goff, Vice Chairman/Commissioner (District 3) PRESENT
Lamar Lowery, Commissioner (District 1) PRESENT
Phillip Hartline, Commissioner (District 2) PRESENT
Allan Bradford, Commissioner (District 4) PRESENT
COUNTY STAFF
Robin Rogers, County Attorney PRESENT
Don Townsend, Clerk to the Board of Commissioners PRESENT
Rebecca Jones, Deputy Clerk PRESENT
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WORKSHOP
1. Approval of agenda (ADOPTED AS PRESENTED ~ APPROVED UPON ADOPTION OF THE
CONSENT AGENDA)
The Vice Chairman called for any changes to the workshop or regular agenda.
Hearing none Vice Chairman Goff called for approval of the agenda by polling each
Commissioner whereas the board unanimously agreed to add the agenda as
presented to the consent agenda for final approval during the regular meeting.
2. Approval of previous meeting(s) minutes (SPREAD ON THE MINUTES UPON
ADOPTION OF THE CONSENT AGENDA)
The Vice Chairman announced the reading of the minutes from the December 3,
2020 workshop and regular meetings was not necessary since all commissioners
were provided an electronic copy of the minutes in advance of this evening’s
meeting. The minutes are public record and available for review during normal
business hours in the Office of County Clerk located inside the Dade County
Commission office in the Administrative building. Vice Chairman Goff called for
approval of the minutes by polling each Commissioner whereas the board
unanimously agreed to add all minutes being considered to the consent agenda
for final approval during the regular meeting.
3. Review Personnel Status Report (SPREAD ON THE MINUTES UPON ADOPTION OF
THE CONSENT AGENDA)
Vice Chairman Goff called for questions or any changes pertaining to the
personnel status report. Hearing none Vice Chairman Goff called for approval of
the personnel status report by polling each Commissioner whereas the board
unanimously agreed to add this report to the consent agenda for final approval
during the regular meeting.
4. Board Appointments and/or Proclamations (APPROVED UPON ADOPTION OF THE
CONSENT AGENDA)
None
5. Approval of SPLOST / Capital Equipment (if any)
a. Scene LED Lighting – Various Fire Departments – (APPROVED UPON
ADOPTION OF THE CONSENT AGENDA)
The Commission was petitioned for the purchase of LED scene lighting to help
with fire and rescue at night for the total amount of $24,403.61 from Randall
Brackett Fire Truck Repair. This total is spilt as follows: Trenton - $5,496, South
Dade - $7,264.73, and Davis - $11,642.88. Vice Chairman Goff called for approval
of this SPLOST expense by polling each Commissioner whereas the board
unanimously agreed to add this expense to the consent agenda for final approval
during the regular meeting.
b. QoS Data Solutions, Inc. – UGA Extension Agency – (APPROVED UPON
ADOPTION OF THE CONSENT AGENDA)
The Commission was petitioned for the purchase of a projector, mounting
hardware, Chromecast, Bluetooth mixer amplifier with speakers, wireless
mic/receiver and screen and various other hardware for the total amount of $4,950
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from QoS Data Solutions, Inc. Vice Chairman Goff called for approval of this
SPLOST expense by polling each Commissioner whereas the board unanimously
agreed to add this expense to the consent agenda for final approval during the
regular meeting.
c. Emergency Interstate-59 Bore & Case New Slygo Road – Dade County Water &
Sewer Authority – (APPROVED UPON ADOPTION OF THE CONSENT
AGENDA)
The Commission was petitioned for the funding of the emergency interstate-59
bore and case near Slygo Road for the total amount of $145,900. Vice Chairman
Goff called for approval of this SPLOST expense by polling each Commissioner
whereas the board unanimously agreed to add this expense to the consent agenda
for final approval during the regular meeting.
6. Approval of FY-2020 Financial Statement (APPROVED UPON ADOPTION OF THE CONSENT
AGENDA)
Vice Chairman Goff introduced the County’s Certified Public Accounting firm
Henderson, Hutcherson and McCullough (HHM) to present the findings from the
FY-2020 Financial Statement for period ending June 30, 2020. Mrs. Alicia Juhl,
Manager of HHM announced a clean audit with no findings for 2020. She noted
CFO Don Townsend has already forwarded a copy of this audit onto the Georgia
Department of Audits and Accounts prior to December 31, 2020 as required by
law. Vice Chairman Goff called for any questions. Hearing none Vice Chairman
Goff called for approval of the FY-2020 Financial Statement by polling each
Commissioner whereas the board unanimously agreed to add the financial
statement to the consent agenda for final approval during the regular meeting. A
copy of the FY-2020 Financial Statement is attached to these minutes and made
a part of the official record.
7. Resolution (R-01-21): Resolution Approving Tax Anticipation Note for Calendar Year
2021 (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
Vice Chairman Goff recommended passage of resolution (R-01-21) approving a
tax anticipation note from a local financial institution located within the
boundaries of Dade County, Georgia. Vice Chairman Goff called for any
questions. Hearing none Vice Chairman Goff called for approval of resolution (R-
01-21) by polling each Commissioner whereas the board unanimously agreed to
add the resolution to the consent agenda for final approval during the regular
meeting. A copy of this resolution is attached to these minutes and made a part
of the official record.
8. Resolution (R-02-21) – Memorandum of Understanding – Family Crisis Center
(APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
Vice Chairman Goff recommended passage of resolution (R-02-21) to approve a
memorandum of understanding with the Family Crisis Center of Walker, Dade,
Catoosa and Chattooga Counties, Inc. Vice Chairman Goff called for any
questions. Hearing none Vice Chairman Goff called for approval of resolution (R-
02-21) by polling each Commissioner whereas the board unanimously agreed to
add the resolution to the consent agenda for final approval during the regular
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meeting. A copy of this resolution is attached to these minutes and made a part
of the official record.
9. Resolution (R-03-21) – Designation of Dade County Sports Complex (REMOVED FROM THE
CONSENT AGENDA)
Vice Chairman Goff recommended passage of resolution (R-03-21) designating
County four fields recreational area as “Larry Moore Park”. Commissioner Phillip
Hartline recommended this item be removed from the consent agenda and vote
on separately at the regular meeting. Hearing no further objection to the request,
Vice Chairman Goff so ordered the item be placed under new business of the
regular meeting agenda. No other official action was taken or required.
10. Resolution (R-04-21): Budget Amendment #3 to FY-2020 Budget (APPROVED UPON
ADOPTION OF THE CONSENT AGENDA)
Vice Chairman Goff recommended passage of resolution (R-04-21) to amend the
fiscal year 2020 budget. Vice Chairman Goff called for any questions. The Board
discussed the resolution. Vice Chairman Goff called for approval of resolution (R-
04-21) by polling each Commissioner whereas the board unanimously agreed to
add the resolution to the consent agenda for final approval during the regular
meeting. A copy of this resolution is attached to these minutes and made a part
of the official record.
11. Resolution (R-05-21): CHI-Memorial Ambulance Services Contract (APPROVED UPON
ADOPTION OF THE CONSENT AGENDA)
Vice Chairman Goff recommended passage of resolution (R-05-21) awarding the
contract for ambulance services in the EMS zone located in Dade County, GA to
CHI Memorial Ambulance Services. Vice Chairman Goff called for any questions.
The Board discussed the resolution. Vice Chairman Goff called for approval of
resolution (R-05-21) by polling each Commissioner whereas the board
unanimously agreed to add the resolution to the consent agenda for final approval
during the regular meeting. A copy of this resolution is attached to these minutes
and made a part of the official record.
12. Intergovernmental Agreement – Board of Elections & City of Trenton – City Elections
(TABLED)
There was discussion among the Board concerning the intergovernmental
agreement between the Board of Elections and City of Trenton. The board agreed
to table this resolution until the next monthly Commission meeting. Presently, no
other official action was required to be taken.
13. Intergovernmental Agreement: Industrial Development Authority & City of Trenton –
Economic Development (APPROVED UPON ADOPTION OF THE CONSENT
AGENDA)
Vice Chairman Goff recommended passage of an intergovernmental agreement
between the Dade county Industrial Development Authority, The City of Trenton,
and Dade County, Georgia, for funding of the position of Economic Development
Director. Vice Chairman Goff called for any questions. The Board discussed the
agreement. Vice Chairman Goff called for approval of this intergovernmental
agreement by polling each Commissioner whereas the board unanimously agreed
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to add the intergovernmental agreement to the consent agenda for final approval
during the regular meeting. A copy of this agreement is attached to these minutes
and made a part of the official record.
Vice Chairman Goff called for any additional business to come before the Commission during
the work session, hearing none the Vice Chair recessed the workshop meeting at 6:59 p.m.
prepare for the regular meeting to begin.
Respectfully submitted as recorded,
_________________________________
Don Townsend, Clerk to the Commission
Attest:
_________________________________
Rebecca Jones, Deputy Clerk
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DADE COUNTY
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, January 7, 2021
7:00 p.m. (or following recess from Work Session)
Board of Commissioners’ Public Meeting Room ~ Suite 259
Dade County Government Administrative Building
71 Case Avenue
Trenton, Georgia 30752
___________________________________________________________________________
MINUTES
___________________________________________________________________________
The Board of Commissioners at a regular meeting held on February 4, 2021 unanimously approved this
document. Clerical error or Scrivener’s error is an error due to a minor mistake or inadvertence and not
one that occurs from judicial reasoning or determination. Typographical errors or the unintentional
addition or omission of a word, phrase, or figure in writing or copying something on the record are all
examples of clerical or scrivener’s error. Such an error made was by mistake and not purposely and will
be readily remedied without objection. Any such error(s) made is not binding on the county or any officer.
___________________________________________________________________________
Ratified by Commissioner’s: February 4, 2021
___________________________________________________________________________
CALL TO ORDER
Vice Chairman/Commissioner (District 3) Robert Goff called the meeting to order at 7:07 p.m.
ROLL CALL ~ COMMISSIONERS
Ted Rumley, Chairperson/County Executive ABSENT
Robert Goff, Vice Chairman/Commissioner (District 3) PRESENT
Lamar Lowery, Commissioner (District 1) PRESENT
Phillip Hartline, Commissioner (District 2) PRESENT
Allan Bradford, Commissioner (District 4) PRESENT
The Vice Chairman announced a quorum of Commissioners present, and therefore a legal
meeting was called to order and in session.
COUNTY STAFF
Robin Rogers, County Attorney PRESENT
Don Townsend, Clerk to the Board of Commissioners PRESENT
Rebecca Jones, Deputy Clerk PRESENT
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INVOCATION
Mr. Don Townsend, Clerk to the Board of Commissioners
PLEDGE OF ALLEGIANCE
Recited in unison
ADMINISTRATIVE REPORTS
The following monthly reports are verbally made at each regular monthly commission meeting
by each respective Commissioner. Comments made and/or administrative reports are not
transcribed nor made a part of this record.
Commissioner’s reports were provided:
• Lamar Lowery reported information regarding the following departments:
Animal Control
o
Board of Assessor & Equalization
o
Budget
o
Building and Property
o
Building Maintenance
o
Emergency Services ~ E-911, EMS, EMA
o
Fire Departments – North Dade & Trenton
o
Maintenance Shop
o
Roads – District 1
o
• Phillip Hartline reported information regarding the following departments:
Alcoholic Beverage Control
o
Budget
o
Code Enforcement
o
Extension Agency (UGA Extension/4-H)
o
Fire Departments – Davis & New Home
o
Parks & Recreation
o
Public Transportation
o
Roads – District 2
o
Soil Conservation
o
• Robert Goff reported information regarding the following departments:
Board of Elections
o
Budget
o
Communications & Marketing
o
Financial
o
Fire Departments – South Dade
o
Information Technology (Network)
o
Human Resources
o
Roads – District 3
o
Senior Citizens Center
o
• Allan Bradford reported information regarding the following departments:
Budget
o
Department of Family Children Services
o
Fire Departments – New Salem & West Brow
o
Historic Preservation
o
Public Health
o
Public Library
o
Roads – District 4
o
Sanitation
o
Transfer Station & Recycling Center 2
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COUNTY EXECUTIVE’S REPORT
• Ted Rumley provided a State of County monthly report:
Administration
o
Board Appointments
o
Budget
o
City of Trenton liaison
o
Constitutional Officers’ liaison
o
Courts & Judicial Administration
o
Department of Juvenile Justice
o
Economic Development
o
Fire Administration & Departments
o
Historic Preservation Commission
o
Legislative Affairs (Georgia General Assembly)
o
Public Works
o
APPEARANCES
• Mr. Alex Case, Major – City of Trenton
• Mrs. Marshana Sharp – Dade County Public Library
• Ms. Jane Dixon, Public Information – Alliance for Dade, Inc.
• Mr. William Back, Executive Director – Dade County Economic Development
FISCAL REPORTS
Mr. Don Townsend, Chief Financial Officer verbally reported the financial status of Dade County
and filed a monthly financial report with each Commissioner. A copy of this report is attached to
these minutes and made a part of the official record.
Adoption of the Financial Report (Adopted)
Motion made by: Commissioner Allan Bradford
Seconded by: Commissioner Lamar Lowery
Those voting in favor: 4 – Bradford, Goff, Hartline, Lowery
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
LEGAL MATTERS
Mr. Robin Rogers, County Attorney noted no official actions to be reported.
UNFINISHED BUSINESS
There was no unfinished business to discuss or take action upon.
NEW BUSINESS
CONSENT AGENDA
All matters listed on the Consent Agenda are considered routine by the County Commission and
will be enacted by one motion. No separate discussion will take place on these items. If
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discussion of any Consent Agenda item is desired, the item will be moved to the Regular Meeting
Agenda under New Business for separate consideration.
Adoption of the Consent Agenda
Motion made by: Commissioner Lamar Lowery
Seconded by: Commissioner Phillip Hartline
Those voting in favor: 4 – Bradford, Goff, Hartline, Lowery
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
Resolution (R-03-21) – Designation of Dade County Sports Complex
Motion made by: Commissioner Allan Bradford
Seconded by: Commissioner Lamar Lowery
Those voting in favor: 3 – Bradford, Goff, Lowery
Those opposed: 1 – Hartline
Decision: Passed by majority vote
CITIZENS’ PARTICIPATION
• None
EXECUTIVE SESSION
No Executive Session was required.
ADJOURNMENT
Motion made by: Commissioner Allan Bradford
Seconded by: Commissioner Phillip Hartline
Those voting in favor: 4 – Bradford, Goff, Hartline, Lowery
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
There being no further business Vice Chairman Goff gaveled the meeting adjourned at 8:01 p.m.
Respectfully submitted as recorded,
_________________________________
Don Townsend, Clerk to the Commission
Attest:
_________________________________
Rebecca Jones, Deputy Clerk 4