[PAGE 1] CITY OF FILLMORE CITY COUNCIL & SUCCESSOR AGENCY AGENDA REGULAR MEETING TUESDAY, JANUARY 27, 2015 6:30 P.M. FILLMORE CITY HALL CENTRAL PARK PLAZA 250 CENTRAL AVENUE FILLMORE, CALIFORNIA 93015-1907 (805) 524-3701 www.fillmoreca.com [PAGE 2] WELCOME TO THE CITY OF FILLMORE CITY COUNCIL MEETING! Your participation at this public meeting is valued and appreciated. Please note the City Council and Successor Agency convene concurrently. Agenda/Packet: The Agenda/Packet is available for review at Fillmore City Hall and online at www.fillmoreca.com/cityhall/agendas 72 hours before the scheduled meeting (but generally available the Thursday prior to the scheduled Tuesday meeting). Materials related to an item on this agenda submitted to the City Council/Successor Agency after distribution of the agenda packet are available for public inspection in the City Clerk’s Office during regular business hours and on the City’s website subject to staff’s ability to post the documents before the meeting. Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in this meeting or other services in conjunction with this meeting, please contact the City Clerk’s Office at 534-3701. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II) Audible Devices: Please ensure all audible devices (pagers, telephones, etc.) are off or otherwise not audible when the City Council/SA is in session. Thank you. Challenging City Council/Successor Agency Decisions: Any legal action by an applicant seeking to obtain a judicial review of the City Council/Successor Agency’s decision on a hearing or issue listed on this Agenda may be subject to the 90-day filing period of, and governed by, Code of Civil Procedure § 1094.6. Additionally, if you challenge the actions of the City Council/Successor Agency in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notice, or in written correspondence delivered to the City Council/Successor Agency at, or prior to, the public hearing pursuant to California Government Code § 65009. Consent Calendar: Items listed on the Consent Calendar are considered to be routine in nature, not discussed individually, and are normally approved by one motion. If a Councilmember or member of the public wishes to comment on a particular item, that item shall be removed for separate action. No New Business will be considered by the City Council/Successor Agency after 11:30 p.m. unless a majority of the legislative body determines to continue. Public Input; If you wish to address the Council/Successor Agency regarding an item listed on this agenda, please complete and submit an Audience Participation Form to the City Clerk prior to consideration of that agenda item. Public Comments is the time for presentations/comments not on this agenda but within the subject-matter jurisdiction of the City Council/Successor Agency. Please complete and submit an Audience Participation Form to the City Clerk prior to the beginning of Public Comments. Pursuant to California Government Code/Brown Act, the City Council/ Successor Agency ordinarily cannot take action on any item that is not listed on the agenda. As a result, matters identified during Public Comment will be referred to staff for follow-up or considered on a future agenda. In accordance with Resolution No. 09-3175, speakers are provided five (5) minutes for items listed on the agenda and no more than five (5) minutes to speak during Public Comments. Please stay within the time allotment indicated by the Mayor. Replay Schedule: City Council/SA meetings will be re-broadcast on Channel 10 daily at 6:00 p.m. [PAGE 3] FILLMORE CITY COUNCIL & SUCCESSOR AGENCY REGULAR MEETING AGENDA TUESDAY, January 27, 2015 - 6:30 P.M. COUNCIL CHAMBERS – CITY HALL 1. Call to Order: 2. Pledge of Allegiance 3. Roll Call: Council/Successor Agency members Rick Neal, Manuel Minjares, Carrie Broggie, Vice Chair/Mayor Pro Tem Diane McCall and Chair/Mayor Douglas Tucker 4. Approval of Agenda 5. Presentations and Announcements A. Proclamation – Morris Family B. Proclamation – So Cal Fillmore Bears C. Proclamation – Michael Zabarsky 6. Public Comments 7. Consent Calendar Recommendation for Item A. through G. is to Approve by voice vote. A. Move that all ordinances presented tonight be read by title only and that all further reading be waived. B. City Warrant List for JANUARY 27, 2015 C. Successor Agency Warrant List for JANUARY 27, 2015 D. Monthly Investment Report for December 2014 E. Budget Development Guidelines F. City of Fillmore Energy Conservation and Management Policy G. Adoption of Resolution 15-3453 of the City Council of the City of Fillmore, California, Confirming its Commitment to Sustainable Energy Programs 8. New Business A. Authorize City Manager to Enter Into a Contract with Ventura County IT Services for a City of Fillmore Mobile Application Recommendation: 1) Entering into an agreement with Ventura County IT Service to develop a mobile app for both the iPhone and Android Smartphone; or in the alternative 1) Only provide the application on the iPhone; 2) Only provide the application on the Android; 3) Do not approve mobile application; or 4) Provide further direction to staff. B. Report on Police Department 2 Hour Parking Enforcement Efforts Recommendation: 1 ) Continue using the Cadet to provide parking enforcement in the Downtown Business District and work cooperatively with the businesses and residents to remind them of the two (2) hour parking rule and that the rule will continue [PAGE 4] to be enforced; or in the alternative, 2) Increase enforcement with the supplemental use of the current code enforcement officer and increased enforcement by Volunteers in Policing (VIP) with continued enforcement by the City’s cadet. Most of our volunteers work during the day and are not available during the hours when enforcement is needed; or in the alternative, 1) The Council could choose to employ an additional 20 hour cadet for the purpose of parking enforcement. This employee would be scheduled and dedicated to the hours of enforcement. Cost: $34,673.04 for annual salary with an additional cost of $352.33 for a marked cadet emergency vehicle monthly lease with an additional .23 cents per mile; 2) The Council could choose to employ a Sheriff’s Service Technician (SST), this is a professional employee that provides a more stable, higher trained working force. The cost of an SST could range from approximately $43,000 to $115,000 dollars a year. There is also the potential additional cost associated with a vehicle described in option #1; 3) The Council could choose to reestablish a motorcycle officer position. This position could have multiple benefits. The officer could concentrate on multiple traffic enforcement complaints (primarily speed on Ventura Street) as well as hazards around the elementary schools and the community during the morning and afternoon hours, and assist with parking enforcement throughout the City. The officer would be another resource for a variety of “quality of life issues.” The annual cost of a motor officer is approximately $239,000 plus the initial cost of purchasing a police motorcycle (approximately $60,000); 4) The city could employ a new city employee (to work under code enforcement) to focus on parking enforcement. This could be a part-time or full time position based on the decision of the Council. The pay rate would vary depending on the classification and duties assigned; 5) The council could direct an increase in enforcement with the continued practices of the cadet, but redirect sworn patrol resources from their current patrol priorities (drug, gang, and the protection of persons and property) to parking enforcement. However, as this could have a significant impact on safety and wellbeing of many of the cities residence, the City Manager and I do not recommend this change due to the overall risk to public safety; 6) The council could propose the establishment of a residential permit parking district which could include the dedication of residential parking spaces for permit holders. Permits could be provided by the City to ensure that these spaces were used solely for residential use. If this is the direction of city council staff will need to prepare appropriate legislation to ensure that all applicable laws are complied with; 7) Revise the City’s zoning code to say that before a business will be issued or may renew a business license the business owner must agree to park in the rear City parking lot. If the council is interested in pursuing this option the council should refer this to the Planning Commission for a recommendation and to draft an ordinance to amend the code; or 8) Provide further direction to staff. C. City Council Consider Displaying our National Motto In God We Trust Prominently in the Council Chamber Recommendation: 1) Discuss the issue of placing the words “In God We Trust” prominently in the council chambers; or in the alternative 1) Affirm “In God We Trust” as national motto and do not display the words in the council chamber; 2) Provide further direction to staff; or 3) Take no action. D. Report on Survey of City Paid Commissioners Recommendation: Staff recommends the Council discuss and determine whether the Planning Commissioners, Film Commissioners and Parks and Recreation Commissioners will receive any type of compensation or provide additional direction [PAGE 5] to staff. If Council elects to provide compensation determination will need to be made on 1) the amount of the compensation; 2) the frequency of payment; and 3) whether it will be a flat amount or contingent upon meeting attendance. 9. Committee, Commission, and Board Reports 10. City Council Reports, Recommendations, and Comments A. City Councilmember Brief Reports B. Any Councilmember May Propose Items for Placement on Future Agenda 11. City Manager A. City Manager’s Report 12. Closed Sessions – None 13. Adjournment: Mayor adjourns this meeting to the next Special City Council meeting scheduled for January 31, 2015 at 12:00 p.m. at City Hall, 250 Central Avenue. * * * * * * * * * * * * * * * * * * * Agenda Posted: January 22, 2015, 5:00 p.m.