City of Box Elder
Finance, Legal, and Public Safety Committee Agenda
Tuesday, May 5, 2026
Tuesday, May 5, 2026
6:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
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1. CALL MEETING TO ORDER:
2. ROLL CALL:
3. APPROVE THE ORDER OF BUSINESS:
4. APPROVE PREVIOUS MEETING MINUTES:
4.A Finance, Legal, and Public Safety Committee Meeting Minutes: April 21, 2026
FLPS: Motion to approve the April 21, 2026, Finance, Legal, and Public Safety Committee meeting minutes as presented.
5. UNFINISHED BUSINESS:
6. NEW BUSINESS:
6.A Resolution No. 26-25, a Resolution Updating the City of Box Elder Purchasing Policy per Section 2-204 of the City of Box Elder Municipal Code
FLPS: Motion to approve Resolution No. 26-25 as presented and forward to tonight's City Council meeting with a recommendation of approval.
CC: Motion to approve Resolution No. 26-25 as presented.
**Going to City Council same night due to: ensuring the City can immediately align procurement practices with updated requirements and avoid any disruption to purchasing or compliance.
6.B Resolution No. 26-27, a Resolution Approving Quarter 1 Interfund Transfers for Fiscal Year 2026
FLPS: Motion to approve Resolution No. 26-27 as presented and forward to tonight's City Council meeting with a recommendation of approval.
CC: Motion to approve Resolution No. 26-27 as presented.
**Going to council same night, to be able to close out all Quarter 1 transfers and amendments at the same time.
6.C License Renewals: 2026-2027 Retail (on-off sale) Malt Beverage & South Dakota Farm Wine
FLPS: Motion to approve the 2026-2027 renewals for Retail (on-off sale) Malt Beverage & South Dakota Farm Wine licenses as presented and forward to tonights City Council meeting with a recommendation of approval.
CC: Motion to approve the 2026-2027 renewals for Retail (on-off sale) Malt Beverage & South Dakota Farm Wine licenses as presented.
**Going to City Council on the same night due to submittal deadlines.
6.D 2025 Annual Financial Audit Report
FLPS: Motion to approve the City’s Annual Financial Report in compliance with SDCL 9-22-21 and forward to tonight's City Council Meeting with the recommendation of approval.
CC. Motion to approve and file the City’s Annual Financial Report in compliance with SDCL 9-22-21.
**Going to CC same night due to the timing requirement under State Code.
6.E Partial Release of Mechanics Lien No. A202513278 - Capital Holdings, LLC
FLPS: Motion to approve the Partial release of mechanics lien No. A202513278 as presented and forward to tonight's City Council meeting with a recommendation of approval.
CC: Motion to approve the Partial release of mechanics lien No. A202513278 as presented and authorize the mayor to sign associated documentation.
**Going to City Council on the same night due to the scheduled Pennington County Title company closing
6.F Sponsorship/Donation Application: Quilts of Valor, May 8, 2026
FLPS: Motion to approve the Sponsorship/Donation Agreement with Quilts of Valor as presented for May 8, 2026, and forward to tonight's City Council Meeting with the recommendation of approval.
CC: Motion to approve the Sponsorship/Donation Agreement with Quilts of Valor as presented for May 8, 2026.
**Going to City Council on the same night due to: facility use date is before the next available City Council meeting date.
6.G Vehicle Purchase: Wareing Belle Fourche- 2026 Dodge Pursuit Vehicle
FLPS: Motion to approve the purchase of a 2026 Dodge Pursuit Vehicle in the amount of $43,239.00 from Wareing Belle Fourche, as presented and forward to tonight's City Council meeting.
CC: Motion to approve the purchase of a 2026 Dodge Pursuit Vehicle in the amount of $43,239.00 from Wareing Belle Fourche, as presented and authorize the Mayor to sign associated documentation.
**Going to Council same night to: secure the vehicle while it is currently available on the lot at the lowest quoted price.