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Village Board of Trustees Meeting Agenda
Village of Cary
February 3, 2026 – 6:00 PM
Cary Municipal Center Board Room
755 Georgetown Drive, Cary, IL 60013
Agenda
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Open Forum
Open Forum is an opportunity for the public to address the Village Board of Trustees about issues not
otherwise on the agenda. The Village Board welcomes public comment at its meetings. Each speaker is
limited to a total of three (3) minutes to ensure that other members of the public can speak and allow
time for official Village business to occur. Those wishing to address the Board during Open Forum are
encouraged to provide their contact information on the sign-in sheet so they can be recognized and
called to the podium. The Board will not respond to public comments during Open Forum. When
appropriate, the Mayor will refer the issue to the appropriate staff member for follow-up. Responses will
be made by Village staff to the email or telephone number provided on the sign-in sheet at the meeting.
For the complete details of the Village's Open Forum policy, refer to the sign displayed at the sign-in
table in the Village Board room.
V. Mayor's Report
VI. Consent Agenda
I will entertain a motion to approve Consent Agenda Items A-G as shown on the Village
website and as displayed on the video monitor during the Village Board meeting.
A. Consider for Approval the Warrant Dated February 3, 2026
B. Consider for Approval the January 20, 2026, Village Board Meeting Minutes
C. Consider for Approval the January 20, 2026, Committee of the Whole Meeting
Minutes
D. Consider for Approval a Resolution Authorizing the Village Administrator to
Waive the Competitive Bidding Requirements and Execute a Contract with
Optimal Construction Services, St. Charles, IL, in the Amount of $33,649.00 for
Services Associated with the Public Works Facility Garage Repairs and
Approving a Not to Exceed Amount of $50,000.00
E. Consider for Approval a Resolution of the Village of Cary in Support of the
Illinois America250 Commemoration
F. Consider for Approval the Closure of W. Main Street from High Road to Jandus
Road on Sundays from May 31, 2026, through September 27, 2026, Beginning
at 7:00 a.m. and Ending at 1:30 p.m. for the Operation of the Rotary Club of
Cary-Grove Farmers Market
G.Consider for Approval the Partial Closure of Portions of Three Oaks Road,
South Rawson Bridge Road, and Crystal Lake Road on Sunday, March 15,
2026, with the Time and Extent of Closure per the Police Chief's Discretion to
Allow the Hillstriders Running Club March Madness Half Marathon
The Village of Cary is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this
meeting and who require certain accommodations so that they can observe and/or participate in this meeting, or who have questions regarding the
accessibility of the meeting or the Village’s facilities, should contact Village Hall at (847) 639-0003 [TDD (630) 845-2180] promptly to allow the Village
to make reasonable accommodations for those persons. 1

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VII. Village Staff Update
VIII. Future Agenda Items and Discussion by Village Board
IX. Adjourn
The Village of Cary is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this
meeting and who require certain accommodations so that they can observe and/or participate in this meeting, or who have questions regarding the
accessibility of the meeting or the Village’s facilities, should contact Village Hall at (847) 639-0003 [TDD (630) 845-2180] promptly to allow the Village
to make reasonable accommodations for those persons. 2

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February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval the Warrant Dated February 3, 2026
Type: Payment
Report From: Finance
Introduction
The Finance Department has prepared the Warrant to be considered for Village Board
approval on February 3, 2026.
Exhibits
A - Warrant
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EXHIBIT A
FROM: Erik Morimoto, Village Administrator
DATE: February 3, 2026
RE: Warrant Memo
Description AMOUNT
Payroll 01/23/26 General Fund $ 2 50,280.09
Payroll 01/23/26 Water Fund $ 4 8,856.88
Total Payroll $ 2 99,136.97
Warrant Checks 02/03/26 $ 3 66,027.95
$ 366,027.95
Total Payroll and Warrant $ 665,164.92
Breakdown by Fund:
FUND # FUND NAME
10 General Fund $ 369,885.75
20 Water & Sanitation Fund $ 52,598.58
30 Motor Fuel Tax Fund $ 12,688.75
40 Parking Fund $ 1,450.04
70 Capital Projects Fund $ 22,322.25
83 TIF #3 $ 6,219.55
Total of all Funds $ 465,164.92
TOTAL WARRANT $ 465,164.92
Summary of Wire Transfers:
*Harris Money Market to Chase Police Pension for 01/23/26 $ 12,620.85
*Harris Money Market to Checking Warrant Checks 02/03/26 $ 360,000.00
$ 360,000.00
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DETAIL BOARD REPORT FOR VILLAGE OF CARY
EXP CHECK RUN DATES 01/20/2026 - 02/04/2026
UNPOSTED
OPEN
Invoice Invoice Due
Number Date Description Date Distributions\Amounts Inv Amt
Bank Account: GEN GENERAL CHECKING
A CHILD IS MISSING
RENEWAL 2026 01/22/2026 ALERT PROGRAM RENEWAL 2/13/2 02/03/2026 10-14-540400 500.00 500.00
Total A CHILD IS MISSING: 500.00
ACE HARDWARE
062633/E 01/16/2026 FASTENERS 02/03/2026 20-22-550107 5.58 5.58
062638/E 01/19/2026 ADAPTER AND BUSHING 02/03/2026 10-17-550200 5.30 5.30
062644/E 01/21/2026 SCREWDRIVER AND SEALANT 02/03/2026 20-21-530102 15.37 15.37
Total ACE HARDWARE: 26.25
AEP ENERGY
3021260528 0126 01/12/2026 ACCT 3021260528 02/03/2026 10-17-550902 5,378.20 5,378.20
Total AEP ENERGY: 5,378.20
AIRGAS USA, LLC
5521471609 12/31/2025 CHEMICALS RENTAL 02/03/2026 20-22-530102 428.64 428.64
Total AIRGAS USA, LLC: 428.64
AMAZON CAPITAL SERVICES
1DMY-WYLM-LWX9 01/21/2026 HDMI/USB-C CABLE 165 FT 02/03/2026 10-17-530102 119.99 119.99
1GLY-TVHV-P4J3 01/20/2026 FIRE EXTINGUISHER CABINET 02/03/2026 10-17-550300 41.00 41.00
1JPK-41QQ-DRMT 01/16/2026 2 2026 DIARIES 02/03/2026 20-22-530102 97.95 195.90
20-21-530102 97.95
1L9N-R11W-3M47 01/12/2026 FOLDERS, PENS, PAPER AND REC 02/03/2026 10-14-530102 126.00 126.00
1VGR-NL99-K9TF 01/20/2026 ELEVATOR DOOR KEYS 02/03/2026 10-17-550300 17.85 17.85
1XKC-Y3GG-GDT1 01/20/2026 BATTERIES AND TONER 02/03/2026 10-12-530102 42.18 42.18
1Y6L-XWM7-LJ96 01/20/2026 DRY ERASE MARKERS AND FILE P 02/03/2026 10-14-530102 61.94 61.94
11JL-4RWD-61QV 01/20/2026 ENVELOPES, POST IT NOTES AND 02/03/2026 10-14-530102 56.69 56.69
13C4-GLGL-YXQJ 01/22/2026 VINYL SIGNS, ANTI-THEFT POST 02/03/2026 10-17-550300 151.30 151.30
Total AMAZON CAPITAL SERVICES: 812.85
B & F CONSTRUCTION C
70781 01/15/2026 SEASONS AT CARY 02/03/2026 10-15-540599 3,684.08 3,684.08
70782 01/15/2026 SEASONS AT CARY 02/03/2026 10-15-540599 3,684.08 3,684.08
70746 01/12/2026 SEASONS AT CARY 02/03/2026 10-15-540599 2,876.25 2,876.25
70747 01/12/2026 SEASONS AT CARY 02/03/2026 10-15-540599 1,351.00 1,351.00
21941 01/22/2026 NOVEMBER 2025 INSPECTIONS 02/03/2026 10-15-560925 900.00 30,925.00
10-15-540599 2,980.00
10-15-560900 27,045.00
Total B & F CONSTRUCTION C: 42,520.41
BAXTER AND WOODMAN
0280966 01/23/2026 FOX TRAILS NO 1 LIFT STATION 02/03/2026 20-22-570947 2,135.90 2,135.90
0280967 01/23/2026 25/26 GIS MANAGED SERVICES 02/03/2026 70-11-566501 4,147.50 4,147.50
0280968 01/23/2026 GEORGETOWN DRIVE & THREE OAK 02/03/2026 30-12-566503 12,688.75 12,688.75
Total BAXTER AND WOODMAN: 18,972.15
BONNELL INDUSTRIES
0225686-IN 01/15/2026 CURB SHOES 02/03/2026 10-17-550200 2,607.60 2,607.60
Total BONNELL INDUSTRIES: 2,607.60
BS&A SOFTWARE
165811 01/14/2026 PERMIT APPLICATION SYSTEM 02/03/2026 10-15-550101 1,263.00 1,263.00
Total BS&A SOFTWARE: 1,263.00
CARDUNAL OFFICE SUPP
6075967-0 01/16/2026 TOWELS, LINERS, TISSUE, CLEA 02/03/2026 10-14-530102 770.11 770.11
Total CARDUNAL OFFICE SUPP: 770.11
CARY FIRE PROTECTION
2025 12/31/2025 2025 FIRE DISTRICT PLAN REVI 02/03/2026 10-15-540599 6,878.73 6,878.73
Total CARY FIRE PROTECTION: 6,878.73
CHRISTOPHER BURKE
207760 01/14/2026 PUBLIC WELL AND TREATMENT PL 02/03/2026 20-21-570953 4,441.75 4,441.75
207761 01/14/2026 SEASONS AT CARY 02/03/2026 10-15-540599 2,195.00 2,195.00
Total CHRISTOPHER BURKE: 6,636.75
COMCAST/XFINITY
0006194 0126 01/10/2026 ACCT 8771 01 001 0006194 02/03/2026 20-22-540130 350.89 350.89
0006210 0126 01/17/2026 ACCT 8771 01 001 0006210 02/03/2026 20-21-540130 260.03 260.03
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DETAIL BOARD REPORT FOR VILLAGE OF CARY
EXP CHECK RUN DATES 01/20/2026 - 02/04/2026
UNPOSTED
OPEN
Invoice Invoice Due
Number Date Description Date Distributions\Amounts Inv Amt
Bank Account: GEN GENERAL CHECKING
COMCAST/XFINITY
0505409 0126 01/16/2026 ACCT 8771 10 006 0505409 02/03/2026 20-22-540130 18.81 125.51
20-21-540130 31.35
10-11-540130 75.35
Total COMCAST/XFINITY: 736.43
COMMONWEALTH EDISON
2264652000 0126 01/20/2026 ACCT 2264652000 02/03/2026 10-17-540120 54.12 54.12
4224093000 0126 01/20/2026 ACCT 4224093000 02/03/2026 20-21-540120 151.72 151.72
5019152222 0126 01/20/2026 ACCT 5019152222 02/03/2026 20-22-540120 185.24 185.24
5933523333 0126 01/20/2026 ACCT 5933523333 02/03/2026 20-21-540120 200.13 200.13
6749792000 0126 01/20/2026 ACCT 6749792000 02/03/2026 40-11-540120 481.54 481.54
6895840843 0126 01/15/2026 ACCT 6895840843 02/03/2026 20-21-540120 143.64 143.64
7025533000 0126 01/17/2026 ACCT 7025533000 02/03/2026 20-21-540120 2,830.32 2,830.32
7098384000 0126 01/20/2026 ACCT 7098384000 02/03/2026 20-21-540120 109.17 109.17
8132244000 0126 01/20/2026 ACCT 8132244000 02/03/2026 20-22-540120 155.53 155.53
8505424000 0126 01/20/2026 ACCT 8505424000 02/03/2026 20-22-540120 142.34 142.34
8572883000 0126 01/20/2026 ACCT 8572883000 02/03/2026 20-21-540120 201.70 201.70
3130995000 0126 01/26/2026 ACCT 3130995000 02/03/2026 20-22-540120 303.48 303.48
4012323333 0126 01/23/2026 ACCT 4012323333 02/03/2026 10-17-540120 80.69 80.69
4392792000 0126 01/23/2026 ACCT 4392792000 02/03/2026 20-22-540120 81.75 81.75
4441192222 0126 01/23/2026 ACCT 4441192222 02/03/2026 20-21-540120 83.85 83.85
4692973000 0126 01/23/2026 ACCT 4692973000 02/03/2026 20-22-540120 104.04 104.04
4708462111 0126 01/23/2026 ACCT 4708462111 02/03/2026 20-22-540120 112.02 112.02
5003883000 0126 01/23/2026 ACCT 5003883000 02/03/2026 20-22-540120 111.73 111.73
8010285000 0126 01/23/2026 ACCT 8010285000 02/03/2026 20-22-540120 76.72 76.72
Total COMMONWEALTH EDISON: 5,609.73
CORE & MAIN LP
X907454 01/12/2026 SHUT OFF WRENCH 02/03/2026 20-21-550409 103.73 103.73
Total CORE & MAIN LP: 103.73
COSTAR
123333738 01/06/2026 JANUARY 2026 02/03/2026 10-15-560650 1,216.01 1,216.01
Total COSTAR: 1,216.01
CRYSTAL LAKE ENGRAVI
23530 01/13/2026 MEMORY PLAQUE 02/03/2026 10-00-202950 85.00 85.00
23559 01/22/2026 NAME PLATE AND POSTAGE 02/03/2026 10-10-521005 22.50 22.50
Total CRYSTAL LAKE ENGRAVI: 107.50
ENGINEERING ENTERPRISES INC
85898 01/25/2026 ROTARY PARK OSLAD GRANT ASSI 02/03/2026 70-11-551214 251.00 251.00
Total ENGINEERING ENTERPRISES INC: 251.00
ENVIRONMENTAL AQUATI
20094 01/09/2026 2026 POND/LAKE MANAGEMENT - 02/03/2026 10-17-566500 1,600.00 1,600.00
Total ENVIRONMENTAL AQUATI: 1,600.00
FOXCROFT MEADOWS INC
4120 01/13/2026 TOPSOIL PULVERIZED 02/03/2026 20-21-550409 272.00 272.00
4121 01/13/2026 TOPSOIL PULVERIZED 02/03/2026 20-21-550409 272.00 272.00
4122 01/13/2026 TOPSOIL PULVERIZED 02/03/2026 20-21-550409 272.00 272.00
4123 01/13/2026 TOPSOIL PULVERIZED 02/03/2026 10-17-530102 272.00 272.00
4129 01/15/2026 TOPSOIL PULVERIZED 02/03/2026 10-17-530102 272.00 272.00
4130 01/15/2026 TOPSOIL PULVERIZED 02/03/2026 10-17-530102 272.00 272.00
4131 01/15/2026 TOPSOIL PULVERIZED 02/03/2026 10-17-530102 272.00 272.00
4132 01/15/2026 TOPSOIL PULVERIZED 02/03/2026 10-17-530102 272.00 272.00
Total FOXCROFT MEADOWS INC: 2,176.00
GRAINGER
9772171337 01/15/2026 AIR HOSES 02/03/2026 20-21-550107 19.86 19.86
Total GRAINGER: 19.86
HARTWIG MECHANICAL I
15673 01/21/2026 METRA - Q4 MAINTENANCE 02/03/2026 40-11-535100 968.50 968.50
12129 01/16/2026 HIGH TEMP LIMIT REPLACED AND 02/03/2026 10-17-550300 765.45 765.45
Total HARTWIG MECHANICAL I: 1,733.95
HDR ENGINEERING, INC
1200791568-27 01/12/2026 5939.300 MAPLEWOOD ACCESS RD 02/03/2026 83-11-575012 1,881.96 1,881.96
2-1200791594 01/12/2026 PROJECT SETUP, MCCOM GRANTS 02/03/2026 83-11-575012 4,337.59 4,337.59
01/29/2026 02:17 PM Page: 2/5
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DETAIL BOARD REPORT FOR VILLAGE OF CARY
EXP CHECK RUN DATES 01/20/2026 - 02/04/2026
UNPOSTED
OPEN
Invoice Invoice Due
Number Date Description Date Distributions\Amounts Inv Amt
Bank Account: GEN GENERAL CHECKING
HDR ENGINEERING, INC
Total HDR ENGINEERING, INC: 6,219.55
HR GREEN INC
197813 01/20/2026 JANDUS RD PH 1 INITIAL ROAD 02/03/2026 10-17-566500 1,500.00 1,500.00
Total HR GREEN INC: 1,500.00
HYDRAULIC SERVICES
410043 01/12/2026 O-RING, WIPER RING, U-SEAL, 02/03/2026 10-17-550200 1,048.89 1,048.89
Total HYDRAULIC SERVICES: 1,048.89
IHC Construction Companies LLC
126623 11/12/2025 2025 LEAD & GALVANIZED SERVI 02/03/2026 20-21-570941 129,717.00 129,717.00
Total IHC Construction Companies LLC : 129,717.00
INTERSTATE BATTERY S
1903701062357 11/18/2025 BATTERY 02/03/2026 20-22-550107 184.40 184.40
1903701062392 11/20/2025 BATTERY 02/03/2026 20-22-550107 513.90 513.90
Total INTERSTATE BATTERY S: 698.30
IRMA
301600 12/31/2025 DECEMBER 2025 02/03/2026 10-11-560250 16,143.04 24,835.45
20-21-580550 5,215.44
20-22-580550 3,476.97
Total IRMA: 24,835.45
JANET B CHALLY FAMILY TRUST
PAY #5 02/03/2026 WELL #14 - EASEMENT AGREEMEN 02/03/2026 20-21-570953 1,500.00 1,500.00
Total JANET B CHALLY FAMILY TRUST: 1,500.00
JOHNSON CONTROLS
42065338 01/10/2026 ACCT 01300 133266942 02/03/2026 10-17-550300 396.89 396.89
42065339 01/10/2026 ACCT 01300 133266943 02/03/2026 10-17-550300 225.89 225.89
Total JOHNSON CONTROLS: 622.78
JULIE INC.
2026-0243 01/06/2026 2026 ANNUAL ASSESSMENT 02/03/2026 10-17-530102 1,207.34 3,622.00
20-22-530102 1,207.33
20-21-530102 1,207.33
Total JULIE INC.: 3,622.00
KLEIN, THORPE AND JE
NOVEMBER 2025 12/31/2025 NOVEMBER 2025 SERVICES 02/03/2026 10-13-560152 8,662.50 16,524.09
10-13-560152 467.99
10-13-560150 6,660.00
10-13-560150 733.60
Total KLEIN, THORPE AND JE: 16,524.09
KONICA MINOLTA
5037319824 01/15/2026 02/02/2026-03/01/2026 02/03/2026 10-11-540300 1,137.56 1,137.56
Total KONICA MINOLTA: 1,137.56
LECHNER SERVICES
3590600 11/26/2025 BLUE SHOP TOWELS 02/03/2026 10-17-530350 83.78 83.78
3609419 01/21/2026 BLUE SHOP TOWELS 02/03/2026 10-17-530350 90.06 90.06
Total LECHNER SERVICES: 173.84
M & A PRECISION AUTO
254967 01/16/2026 SAFETY LANE 02/03/2026 20-21-550109 69.00 69.00
Total M & A PRECISION AUTO: 69.00
MCMASTER CARR
58214066 01/15/2026 PVC PIPE FITTING, PVC PIPE A 02/03/2026 20-21-550107 591.94 591.94
Total MCMASTER CARR: 591.94
MENARDS
47915 01/05/2026 SPRAY PAINT & LIGHTBULBS 02/03/2026 20-22-550315 17.85 17.85
47981 01/06/2026 DETERGENT, WATER CONNECTION 02/03/2026 20-21-530102 42.63 42.63
48085 01/08/2026 BLINDS AND BOTTLED WATER 02/03/2026 10-17-550300 46.90 46.90
Total MENARDS: 107.38
MKSK
2251977 01/16/2026 Y25452 CARY IL ALFRESCO ALLE 02/03/2026 70-11-571226 6,960.00 6,960.00
Total MKSK: 6,960.00
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DETAIL BOARD REPORT FOR VILLAGE OF CARY
EXP CHECK RUN DATES 01/20/2026 - 02/04/2026
UNPOSTED
OPEN
Invoice Invoice Due
Number Date Description Date Distributions\Amounts Inv Amt
Bank Account: GEN GENERAL CHECKING
MURPHY CONSTRUCTION SERVICES, LLC
26-13683 01/14/2026 REMOVAL OF 245 TRIP HAZARDS 02/03/2026 70-11-551211 10,963.75 10,963.75
Total MURPHY CONSTRUCTION SERVICES, LLC: 10,963.75
NATIONAL PELRA
22817 01/20/2026 EMPLOYMENT LAW SEMINAR SCOTT 02/03/2026 10-14-540500 325.00 325.00
22914 01/21/2026 EMPLOYMENT LAW SEMINAR NATHA 02/03/2026 10-14-540500 325.00 325.00
Total NATIONAL PELRA: 650.00
NICOR GAS
06-50-18-1000 3 1225 01/05/2026 ACCT 06-50-18-1000 3 02/03/2026 20-21-540110 135.84 135.84
08-22-34-1000 5 1225 01/05/2026 ACCT 08-22-34-1000 5 02/03/2026 20-21-540110 335.16 335.16
10-36-15-1000 0 1225 01/05/2026 ACCT 10-36-15-1000 0 02/03/2026 10-17-540110 2,273.48 2,273.48
16-36-73-1000 6 1225 01/05/2026 ACCT 16-36-73-1000 6 02/03/2026 20-21-540110 281.02 281.02
23-03-15-1000 3 1225 01/05/2026 ACCT 23-03-15-1000 3 02/03/2026 20-22-540110 180.06 180.06
38-38-42-2565 2 1225 01/05/2026 ACCT 38-38-42-2565 2 02/03/2026 20-21-540110 413.02 413.02
58-36-45-4879 0 1225 01/05/2026 ACCT 58-36-45-4879 0 02/03/2026 10-17-540110 1,212.82 1,212.82
69-53-18-1000-5 1225 01/05/2026 ACCT 69-53-18-1000-5 02/03/2026 20-21-540110 344.44 344.44
87-22-34-1000 9 1225 01/05/2026 ACCT 87-22-34-1000 9 02/03/2026 20-21-540110 363.38 363.38
91-10-25-1000 4 1225 01/05/2026 ACCT 91-10-25-1000 4 02/03/2026 20-22-540110 65.41 65.41
Total NICOR GAS: 5,604.63
O'REILLY AUTO PARTS
2445-144441 01/09/2026 SEALED BEAMS 02/03/2026 20-21-550109 47.72 47.72
2445-144708 01/13/2026 BATTERIES 02/03/2026 10-17-550200 15.99 15.99
2445-145216 01/21/2026 WIPER BLADE 02/03/2026 10-17-550107 11.10 11.10
Total O'REILLY AUTO PARTS: 74.81
POMP'S TIRE SERVICE
640129762 01/14/2026 TIRES 02/03/2026 10-17-550200 1,025.00 1,025.00
640129794 01/15/2026 TIRES 02/03/2026 10-17-550200 510.00 510.00
Total POMP'S TIRE SERVICE: 1,535.00
RAY O'HERRON CO INC
2439488 10/16/2025 UNIFORM 02/03/2026 10-14-530350 166.46 166.46
2455310 01/13/2026 UNIFORMS 02/03/2026 10-14-530350 1,350.67 1,350.67
2455735 01/15/2026 UNIFORM 02/03/2026 10-14-530350 158.74 158.74
2457050 01/21/2026 UNIFORM 02/03/2026 10-14-530350 145.89 145.89
2456538 01/19/2026 CREDIT FOR INVOICE 2454067 02/03/2026 10-14-530350 (65.95) (65.95)
2457490 01/23/2026 BODY ARMOR - SAAVEDRA AND HA 02/03/2026 10-14-530350 1,343.16 1,343.16
Total RAY O'HERRON CO INC: 3,098.97
RELADYNE-/MID-TOWN A
1764068-IN 01/22/2026 MULTIPURPOSE GREASE AND GEAR 02/03/2026 20-22-550107 1,564.79 1,564.79
Total RELADYNE-/MID-TOWN A: 1,564.79
RUSH TRUCK CENTERS O
3044707623 01/16/2026 VALVE 02/03/2026 10-17-550200 555.00 555.00
Total RUSH TRUCK CENTERS O: 555.00
SODEXO INC.
I642084 01/22/2026 5 GAL WATER 02/03/2026 20-22-530253 74.87 74.87
Total SODEXO INC.: 74.87
THIRD MILLENNIUM ASS
33810 01/06/2026 UTILITY BILL RENDERING 1/5/2 02/03/2026 20-21-540300 154.69 257.81
20-22-540300 103.12
Total THIRD MILLENNIUM ASS: 257.81
THOMPSON ELEVATOR IN
26-0113 01/14/2026 ELEVATOR INSPECTIONS 1/5/202 02/03/2026 10-15-560900 200.00 200.00
Total THOMPSON ELEVATOR IN: 200.00
USA BLUEBOOK
INV00934651 01/14/2026 OBOD SENSOR CAP 02/03/2026 20-22-530253 158.39 158.39
INV00941620 01/21/2026 IRON FERROVER 02/03/2026 20-21-530253 167.09 167.09
INV00941970 01/22/2026 AMMONIA TESTS, FILTER, TEST 02/03/2026 20-22-530253 677.72 677.72
Total USA BLUEBOOK: 1,003.20
WATER WELL SOLUTIONS
IL25-12-118 12/19/2025 COLUMN PIPE, CHECK VALVE, TE 02/03/2026 20-21-570950 9,329.00 9,329.00
262011 01/21/2026 WELL NO 3 PULL AND REPLACE P 02/03/2026 20-21-570950 31,785.00 31,785.00
01/29/2026 02:17 PM Page: 4/5
15

[PAGE 16]
DETAIL BOARD REPORT FOR VILLAGE OF CARY
EXP CHECK RUN DATES 01/20/2026 - 02/04/2026
UNPOSTED
OPEN
Invoice Invoice Due
Number Date Description Date Distributions\Amounts Inv Amt
Bank Account: GEN GENERAL CHECKING
WATER WELL SOLUTIONS
Total WATER WELL SOLUTIONS: 41,114.00
WAYSOUND RECORDING
3247 01/12/2026 1/12/26 BOARD MEETING 02/03/2026 10-11-550101 270.00 270.00
Total WAYSOUND RECORDING: 270.00
Total Bank Account GEN: 362,643.51
Bank Account: MM MONEY MARKET
JPMORGAN CHASE
5692 01/26 01/05/2026 JANUARY 2026 01/30/2026 10-12-527100 238.23 3,384.44
10-10-580810 319.45
10-12-527100 40.50
10-12-527100 26.19
10-12-527100 27.93
10-11-550101 16.77
10-11-550101 2.99
10-11-550101 566.04
10-10-580350 91.00
10-15-540400 175.00
10-17-540400 190.00
10-17-540500 70.00
10-17-530102 152.22
10-14-540500 75.20
10-10-521005 600.00
10-10-521005 198.39
10-14-530255 167.91
10-14-530255 56.30
10-14-530255 23.74
10-14-540300 346.58
Total JPMORGAN CHASE: 3,384.44
Total Bank Account MM: 3,384.44
Report Total: 366,027.95
01/29/2026 02:17 PM Page: 5/5
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[PAGE 17]
February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval the January 20, 2026, Village Board Meeting
Minutes
Type: Review of Minutes
Report From: Administration
Introduction
The following meeting minutes are being presented: January 20, 2026, Village Board.
Exhibits
A - 01.20.2026 Village Board Meeting Minutes
17

[PAGE 18]
EXHIBIT A
Village Board of Trustees
Minutes
Village of Cary
January 20, 2026 at 6:00 PM CST
Cary Municipal Center Board Room
755 Georgetown Drive, Cary, IL 60013
ATTENDANCE
Village Board of Trustees
Mayor Mark Kownick, Trustee Dale Collier, Trustee Rick Dudek, Trustee Ellen McAlpine,
Trustee Anthony Stefani, Trustee David Prusina
Absent: Trustee Rick Walrath
Others Present
Village Administrator Morimoto, Assistant Village Administrator Radcliffe, Community
Development Director Simmons, Public Works Director Noonan, Capital Projects Manager
Caty Ward, Deputy Police Chief Naydenoff, Village Attorney Uhler
I. Call to Order
Mayor Kownick called the meeting to order at 6:00 p.m.
II. Roll Call
The roll was called. Trustee Walrath was absent.
III. Pledge of Allegiance
Cub Scout Pack 557 performed the presentation of the colors and led in the Pledge of
Allegiance.
IV. Open Forum
Chris Reike, 446 Lloyd Street, expressed his dissatisfaction that First Street has not
yet been repaved. Mr. Reike feels development of the downtown area, the Maplewood
access road, and the Damisch Farm property have been prioritized over the First
Street work and resident concerns. Mr. Reike stated the consultants at the Alfresco
Alley open house did not seem to know important facts about Cary.
Mayor Kownick stated the First Street project is being held up by IDOT (Illinois
Department of Transportation), who has pulled the contract twice due to contractor
issues. Mayor Kownick stated the project is funded and will begin once the issues with
IDOT are resolved. Mayor Kownick advised Mr. Reike to set up a meeting to discuss
this issue.
Martha Ritter, 239 N. School Street, would like $80 of TIF funds for an environmental
study to be performed by Legacy Conservation on the former Maplewood property.
Ms. Ritter stated J.U.L.I.E. has already been out marking up the utility lines on the
1
18

[PAGE 19]
property.
There being no further comments, Mayor Kownick closed Open Forum at 6:08 p.m.
V. Mayor's Report
A. Swearing in of Nathan Hayes as Chief of Police
Mayor Kownick swore in Nathan Hayes as Chief of Police.
Chief Hayes thanked both colleagues and friends who have supported him in his
career, as well as Village Administrator Morimoto, Assistant Village Administrator
Radcliffe, Mayor Kownick and the Village Board. Chief Hayes pledged to lead the
Village's Police Department according to the high standards the Village has
established. Chief Hayes recognized former Police Chief Finlon for the guidance
he has provided over the years and felt honored to follow in his footsteps. Chief
Hayes thanked his family for everything they have done to support him in his
career.
VI. Consent Agenda
Motion:
I will entertain a motion to approve Consent Agenda Items A-C as shown on
the Village website and as displayed on the video monitors during the
Village Board meeting.
Motion moved by Trustee McAlpine and motion seconded by Trustee Stefani.
Motion Passed.
AYES: Collier, Dudek, McAlpine, Stefani, Prusina
NAYS: None.
ABSTAIN: None.
A. Consider for Approval the Warrant Dated January 20, 2026
B. Consider for Approval the January 12, 2026, Special Village Board Meeting
Minutes
C. Consider for Approval an Ordinance Approving the Final Plat of Subdivision for the
Three Oaks Road Planned Development
VII. Village Staff Update
Assistant Village Administrator Radcliffe stated staff will present the FY2026-27 Capital
Improvement Plan (CIP) at the January 27, 2026, Budget Workshop Meeting.
Assistant Village Administrator Radcliffe stated the Village hosted a retirement
ceremony for former Police Chief Finlon on January 16, 2026.
Director Noonan stated Flood Brothers will continue to pick up Christmas trees on
residents' regular collection day throughout January.
VIII. Future Agenda Items and Discussion by Village Board
None.
2
19

[PAGE 20]
IX. Adjourn
Motion:
There being no further items to discuss, Mayor Kownick entertained a motion
to adjourn the meeting at 6:17 p.m.
Motion moved by Trustee Stefani and motion seconded by Trustee McAlpine.
Motion Passed.
AYES: Collier, Dudek, McAlpine, Stefani, Prusina
NAYS: None.
ABSTAIN: None.
__________________________________
Nicole Collingbourne, Deputy Village Clerk
3
20

[PAGE 21]
February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval the January 20, 2026, Committee of the
Whole Meeting Minutes
Type: Review of Minutes
Report From: Administration
Introduction
The following meeting minutes are being presented: January 20, 2026, Committee of the
Whole.
Exhibits
A - 01.20.2026 Committee of the Whole Meeting Minutes
21

[PAGE 22]
EXHIBIT A
Committee of the Whole
Minutes
Village of Cary
January 20, 2026
Immediately Followed The Village Board Meeting
Cary Municipal Center Board Room
755 Georgetown Drive, Cary, IL 60013
ATTENDANCE
Village Board of Trustees
Mayor Mark Kownick, Trustee Dale Collier, Trustee Ellen McAlpine, Trustee Rick Dudek,
Trustee Anthony Stefani, Trustee David Prusina
Absent: Trustee Rick Walrath
Others Present
Village Administrator Morimoto, Assistant Village Administrator Radcliffe, Community
Development Director Simmons, Public Works Director Noonan, Capital Projects Manager
Caty Ward, Deputy Police Chief Naydenoff, Village Attorney Uhler
I. Call to Order
The meeting was called to order by Mayor Kownick at 6:19 p.m.
II. Roll Call
The roll was called. Trustee Walrath was absent.
III. Pledge of Allegiance
Mayor Kownick led in the recitation of the Pledge of Allegiance.
IV. Public Comments
There being no comments, Mayor Kownick closed Public Comments at 6:20 p.m.
V. Discussion Items
A. Cary Lake at Rotary Park Master Plan Update
Capital Projects Manager Ward introduced Elias Martin of Upland Design, who
provided an overview of community feedback and the proposed Cary Lake at
Rotary Park Master Plan.
Administrator Morimoto stated the Village's Capital Improvement Plan (CIP)
discussion will take place next Tuesday, January 27. Administrator Morimoto
stated feedback received during tonight's meeting will assist staff in drafting future
plans for Cary Lake at Rotary Park, whether tied to a potential grant or not.
Trustee Dudek asked about the requirements for OSLAD (Open Space Lands
Acquisition and Development) grants. 1
22

[PAGE 23]
Mr. Martin stated OSLAD tends to favor applications with at least five distinct
elements. Mr. Martin explained the elements included in the proposed Master Plan
were selected to benefit a wide range of interests, ages, and ability levels, resulting
in a balanced proposal for OSLAD’s evaluation.
Trustee Collier asked how much a group may be awarded through an OSLAD
grant.
Mr. Martin stated the grant match may be up to $600,000.
Administrator Morimoto stated the Village has reached out to other communities
that have received OSLAD grants to consider what elements helped make their
applications successful.
Trustee Stefani asked if the Village could perform the park improvements in
phases if awarded OSLAD grant funding.
Mr. Martin stated the OSLAD requires the work be performed within 2 years. Mr.
Martin stated the Village could select elements from the Master Plan to perform
first and then submit future applications for other items within the Master Plan.
Trustee Stefani asked whether communities that receive OSLAD grant funding
tend to be more successful in future OSLAD grant applications.
Mr. Martin stated this is something that is considered, but there are no guarantees.
Administrator Morimoto stated the feedback received by the Board will help staff to
prioritize future improvements and will be considered when putting together the
Capital Improvement Plan. Administrator Morimoto asked Board members to
provide their preferences of the proposed amenities.
Trustee McAlpine asked if applications proposing paved trails tend to receive
higher scores.
Mr. Martin stated they have found that paved trails and loop trails tend score
highly.
Trustee McAlpine stated she felt it was important to have a mixture of amenities.
Trustee McAlpine favors items such the activity stations and the sensory and
discovery garden.
Trustee Dudek suggested corporate sponsors for some of the proposed elements.
Trustee Dudek favors trees and paved trails.
Trustee Collier asked whether future development of properties along Route 31
could include a contribution toward park development.
Attorney Uhler stated any fees beyond what is specified in the Village code would
have to be negotiated into development agreements.
2
23

[PAGE 24]
Trustee Prusina favors the amphitheater, boardwalk, and signs. Trustee Prusina
stated developing the northwest corner for an additional access point and paved
trails are also important for future development. Trustee Prusina likes the pump
track but is concerned there could be liability issues.
Trustee McAlpine stated she agrees with Trustee Prusina about potential liability
issues with the pump track.
Trustee Collier asked if the Village would have the option of dropping some of the
proposed items for budgetary reasons if awarded an OSLAD grant.
Mr. Martin stated the Village would be obligated to perform the proposed
enhancements as outlined in the grant proposal application.
Mayor Kownick favors paved paths, trees, a sensory garden and the fitness
features.
VI. Adjourn
Motion:
There being no further items to discuss, Mayor Kownick entertained a motion
to adjourn the meeting at 7:15 p.m.
Motion moved by Trustee McAlpine and motion seconded by Trustee Stefani.
Motion Passed.
AYES: Collier, McAlpine, Dudek, Stefani, Prusina
NAYS: None.
ABSTAIN: None.
__________________________________
Nicole Collingbourne Deputy Village Clerk
3
24

[PAGE 25]
February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval a Resolution Authorizing the Village
Administrator to Waive the Competitive Bidding Requirements and
Execute a Contract with Optimal Construction Services, St. Charles,
IL, in the Amount of $33,649.00 for Services Associated with the
Public Works Facility Garage Repairs and Approving a Not to
Exceed Amount of $50,000.00
Type: Consent Agenda
Report From: Public Works
Motion: I will entertain a motion to approve a resolution authorizing the
Village Administrator to waive the competitive bidding requirements
and execute contract with Optimal Construction Services, St.
Charles, IL, in the amount of $33,649.00 for services associated with
the Public Works Facility Garage Repairs and approving a not to
exceed amount of $50,000.00.
Introduction
In 2025, the Public Works garage door sustained significant damage as a result of an
incident involving a Village vehicle. The scope of repair work includes the removal and
replacement of the doorframe, exterior siding, structural components surrounding the frame,
door rails, and multiple damaged door panels. Due to the specialized nature of the repairs
and the extent of the damage, staff solicited multiple quotes and experienced difficulty
identifying contractors that were able and willing to perform the required work. Three quotes
were ultimately received, and Optimal Construction demonstrated the greatest level of
experience, capability, and understanding of the repairs necessary to complete the project.
Staff is requesting a waiver of the Village’s bidding requirements and approval of a contract
with Optimal Construction in an amount not to exceed $50,000. The not-to-exceed amount is
requested because the full extent of the damage cannot be confirmed until the siding and
surrounding materials are removed, at which time additional concealed damage may be
discovered. The requested amount allows for sufficient contingency beyond the standard 10
percent to complete all necessary repairs and avoid returning to the Board for approval of
unforeseen but related repair work. The repairs being completed will be submitted through
the Village's insurance policy.
Staff Analysis
Staff recommends waiving the competitive bidding requirements, and the approval of this
contract.
Does Action Require an Expenditure of Funds?
25

[PAGE 26]
Yes
If Yes, Total Cost:
$33,649.00
Budget Line Item:
10-17-550300
Budget Amount:
$65,000
Within Budget:
Yes
Exhibits
A - Resolution
B - Proposal
26

[PAGE 27]
EXHIBIT A
RESOLUTION NO. R26-02-__
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO WAIVE THE COMPETITIVE
BIDDING REQUIREMENTS AND EXECUTE A CONTRACT WITH OPTIMAL CONSTRUCTION
SERVICES, ST. CHARLES, IL, IN THE AMOUNT OF $33,649.00 FOR SERVICES ASSOCIATED WITH
THE PUBLIC WORKS FACILITY GARAGE REPAIRS AND APPROVING A NOT TO EXCEED AMOUNT
OF $50,000.00
ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF CARY THIS 3rd DAY OF FEBRUARY 2026
Published in pamphlet form by
authority of the Mayor and
Board of Trustees of the Village
of Cary, McHenry County, Illinois
this 3rd day of February 2026.
WHEREAS, in the summer of 2025, a Public Works garage door sustained damage from
an incident involving a Village vehicle; and
WHEREAS, repairs are needed to remove and replace the damaged door frame; and
WHEREAS, this repair project will be going through the Village’s insurance policy; and
WHEREAS, Optimal Construction Services provided a proposal that includes the necessary
supervision, labor, material, and equipment needed to perform the repair work; and
WHEREAS, staff recommends waiving the standard purchasing policy competitive bidding
requirements for the services associated with the Public Works garage repairs.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of
Cary as follows:
SECTION 1: The Village of Cary approves a resolution authorizing the Village
Administrator to waive the competitive bidding requirements and execute contract with optimal
construction services, St. Charles, IL, in the amount of $33,649.00 for services associated with the
Public Works facility garage repairs and approving a not to exceed amount of $50,000.00.
SECTION 2: That the above recitals are incorporated as if fully set forth herein.
SECTION 3: If any part of this Resolution shall be invalid for any reason such finding
shall not affect the validity of the remaining portion of this Resolution.
27

[PAGE 28]
SECTION 4: This Resolution shall be in full force and effect from and after its passage
and approval according to law.
PASSED THIS 3rd DAY OF FEBRUARY 2026
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED THIS 3rd DAY OF FEBRUARY 2026
Mark Kownick, Mayor
ATTEST:
Nicole Collingbourne, Deputy Village Clerk
28

[PAGE 29]
EXHIBIT B
-Via Email -
January 16, 2026
Steven Kopacz
Cary Public Works
755 Georgetown Drive
Cary, IL 60013
Proposal: PW Garage Repair
Cary, IL
Dear Steven:
Please accept the following proposal per information supplied to me for above-mentioned project.
We propose to provide all necessary supervision, labor, material, and equipment to furnish and
install this material on your existing building as defined in the following pages.
Respectfully submitted,
Jeremiah Doxey
Optimal Construction Services
1121 E. Main Street, Suite #220
St. Charles, IL 60174
C 405-999-0984
WBE . DBE . WOSB
www.optimal-construction.com
Acceptance of Proposal: The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to
proceed with your work.
Signature: Date:
Cary PW Garage Repair Proposal_Rev1 1 of 6 1/16/26, 1:17 PM
29

[PAGE 30]
Description:
Base Bid Proposal: $33,649.00
Prices reflected above are good for 21days.
Specifically Included:
Metal Building Manufacturer (MBM) is an Industry Leader
Optimal Construction Services is a WBE and DBE– See Gen. Cond. #1
Safe Workmen per OSHA Guidelines
Prevailing Wage Labor
Jobsite Cleanup of our Materials (cut-offs, dunnage, packaging, trash, etc.)
Freight, Standing Seam Roof Field Seamer
Standard Prime Paint on Secondary
Standard Prime Paint on Frames, Bracing and Welded Secondary
8” Nominal Wall Girts – Bypass Condition
24 Gage Kynar® Painted Standing Seam Wall Panel
29 Gage Silicon Polyester Painted Interior, Full Height Liner Panel and Trims
Rake Fascia, Corner Trims, Opening and Base Trim as Required
1 Year Workmanship Warranty on Installation
3 Year Workmanship and Material Warranty on Products
25 Year Finish Warranty on Galvalume and Kynar Painted Products
Cary PW Garage Repair Proposal_Rev1 2 of 6 1/16/26, 1:17 PM
30

[PAGE 31]
Project Specific Notes:
Description of Work – REPAIR:
Remove & replace the existing 14’x16’ door framing/trim. All new steel will be primed painted in gray on
9.5” deep Cee/Zee material in thickness to match existing construction. We will remove the damaged base
trim, base channel, insulation, girts, existing metal building framing and panel. The existing door, door
track, and any wood blocking for track should be removed prior to our work. This wood blocking for the
door track installation is by others. There is no temporary installation of any materials to close off the
opening created by the new framing.
Remove and replace (8) 9.5” girts, (2) 9.5” jambs, and (1) 9.5” header between existing Frame Lines 5 & 6.
Supply and install (11) standing seam wall panels, & (3) new wall full height interior liner wall panels in
the same gage and profile as the existing. Supply wall stitch and structural fasteners as per manufacturer’s
standard selection. We will work around and reattach the mechanical and electrical.
Liner Panels: The existing damaged liner panels will be removed, and a new panel will be put in its place.
All trims to be reused. The final color that was selected on site from the manufacturer’s current color
offering is “Arctic White”.
We will supply wall stitch and structural fasteners as per manufacturer’s standard selection. All connection
details will be of manufacturers standard design details. All trims, panels, fasteners will be in the
manufacturer’s standard current color offering to be field painted by others. No special colors are included
in this proposal.
Project Specific Notes:
1. Prices are good for 21 days.
2. Dumpster and Electrical power to be provided by Others.
3. All panel and trim color selections to be taken from the manufacturer’s standard, current color offering.
No special colors are included in this proposal.
Not Included but not limited to:
1. Unloading, engineered drawings or details, color matched caul, pop rivets or anything not shown on
the attached detail pages.
Excluded unless Noted Otherwise:
Contractural: Roofer’s License; Builders Risk Insurance, Liquidated Damages, Bid Bonds, Performance Bonds, Kotecki
Waivers; Primary Non-Contributory Performance Bonds; Broad Hold Harmless Agreements; Waivers of Subrogation;
Minority: When it comes to the field labor to install this material, there is NO minority involvement in the field labor figured into
this proposal, other than the project management provided via Optimal. If there is a direct field labor requirement, this
would need to be addressed specifically in the language above.
Miscellaneous Metals and Light Gauge Framing: Any extra materials for Owner’s ‘Attic Stock’; Structural steel Crane Rails,
Crane Hooks and Stops; Leveling/ Setting Plates; Overhead Door spring pads, operator mounting pads or other blocking;
Lintels, lintel beams or angle, masonry or masonry ties, Embed plates at masonry or concrete; stairs and hand rails and
guard rails, architectural iron work, pipe bollards, trench drain grating; Dock Angles; All rebar including structural tie
rods and hairpins; Any items welded to the metal building columns embedded in the concrete; All Aluminum or Stainless
Steel; Fencing; Interior/Exterior steel stud framed walls, wall openings, etc.;
Accessories: All interior demising walls are assumed to be by others unless noted otherwise; ACM Rain Screens; Snow Jacks or
other snow/ice retainage systems; Sectional, Roll-up or Vertical lift Overhead Doors, personnel doors, Curtain Wall
Systems, windows, louvers, ridge vents, dektites, roof curbs or openings for other trades; Wire ball type strainers at
Downspouts; Downspout splash blocks; All reglets and field fabricated diverters and crickets; Adapters from our
downspout to perimeter storm drain pipes; Scuppers
Ratings: Factory Mutual-Wind Uplift and Purlin Roll Requirements; UL90 Rated Roof; Extended Roof Weather Tightness
Warranties; SMACNA trim details
Finishing: Any Field or Shop Painting other than Shop Primer; Touch-Up Painting; Galvanized or galvanizing of any primary or
secondary framing members unless noted, Brush-off blast, power tool or solvent cleaning of any primary or secondary
members,
Site Work: Licensed Roofer; ISN Network Certified Erector; Surveys, Site Preparation, Electrical, Mechanical or Plumbing;
Overtime; Cleaning of Steel or Sheeting; Dumpsters; Placement or cleaning of Anchor Bolts or Column Bearing Points;
Templates for Anchor Bolts, FAA permits, Barricades, Flagmen, Street closures, and Cash Bonds; Maintenance and
removal of safety cables, toe boards or openings; Grout and/or Grouting; Demolition, Temporary steel pan stair wood
Cary PW Garage Repair Proposal_Rev1 3 of 6 1/16/26, 1:17 PM
31

[PAGE 32]
infills; Cleaning of streets; Any vehicular or pedestrian traffic control; On-Site Full-Time Supervisor; Removal or
coverage of any part-mark tags or writing; Field caulking for any penetrations created by another subcontractor (ie
conduit, piping, etc.)
Miscellaneous Services: Owner Provided Written Warranty; All Permits, Roofing Licenses or City Bonds; As-Built Drawings;
More than ONE Engineering Submittal; More than (3) Sets of Engineering Submittals; BIM (Building Information
Modeling; Anti-Terrorism Design Requirements; Submittal of Material Certifications; Testing, Anchor Bolt Survey,
Independent Field or Manufacturing Testing and Inspections; Anchor Bolt Design regarding length and hook type;
Additional design loads unless noted
Domestic Steel Requirements: Buy American Act; American Recovery and Reinvestment Act; Surface Transportation Assistance
Act; State “Buy American” Act; Steel Products Procurement Act
Cary PW Garage Repair Proposal_Rev1 4 of 6 1/16/26, 1:17 PM
32

[PAGE 33]
General Conditions
1. Optimal Construction Services operates as a DBA under the Batir Architecture, LTD. Batir Architecture, LTD. DBA Optimal Construction
Services is a Woman Owned Business (WBE) and Disadvantaged Business Enterprise (DBE) company. When it comes to the field labor to
install this material, there is NO minority involvement in the field labor figured into this proposal, other than the project management provided
via Optimal. If there is a direct field labor requirement, this would need to be addressed specifically in the language above.
2. This quoted price is good for twenty-one (21) days from date on this proposal.
3. A deposit of 15% of the Contract Value will be required at the time of Award. A payment of 10% Contract Value will be due upon engineered
submittals. A 40% of the Contract Value will be required at the time of the steel delivery (COD or Pre-Payment). The remainder of the project
will be billed monthly for the portion of the project that is complete. All payments to be made within 20 days.
4. Submission of this proposal does NOT confirm that we have acknowledged and accepted any boilerplate subcontract provided within the
bidding process.
5. Optimal Construction Services (OCS) reserves the right to verify funds availability and to confirm financing. If funds have not been secured,
fabrication of building materials may be delayed until funds have been secured.
6. The manufacturer establishes the schedule for engineering and fabrication of this building. After a shipping date has been established, any
change made by the Building Department, by the Owner or by the General Contractor will have an impact on the cost and on the shipping
schedule. Contractor is to be paid in full for all costs incurred for all changes by the Building Department, by the Owner or by the General
Contractor, including engineering and storage fees.
7. Project must be entered as a fabrication (Non-Approval) order that is ready for final engineering. Cost is for immediate fabrication only. Any
delays brought by the Owner, Owner’s Representative or permitting process will incur a steel price increase. Increase will be dictated by
steel market conditions. The steel raw material cost increases will be based on the variations in the American Metal Market Steel Index from
the date of this proposal to the time the project is fabricated. The formula is done using 60% HR (Hot Rolled) and 40% HDG (Hot Dipped
Galvanized).
8. For any panels or trims attaching to an existing metal building, the manufacturers current color offering will be supplied. Fade and chalk of
the existing colors will create a difference in color. This is not a cause for rejection.
9. The metal building manufacturer rolls light gauge panels meet or exceed all industry standards. They cannot control or prevent “oil canning”.
Therefore, this inherent characteristic is not a defect of material and is not cause for rejection.
10. All material is guaranteed to be as specified in this proposal. All work to be completed in a workmanlike manner according to standard
practices. Any alteration or deviation from specifications involving extra costs will be executed only upon written orders and will become an
extra charge over and above this proposal.
11. Title and risk of loss to the materials shall pass to Buyer upon delivery to the job site or other approved storage site. Seller shall be permitted
to invoice Buyer for materials delivered to the job site or other approved storage site.
12. No review of building code or energy code for this project has been completed. Buyer to consult with local authorities to verify building
loading information specified in this proposal will meet the requirements of the site.
13. Steel Erection will be done per OSHA Subpart R, and AISC Code of Standard Practices and sequenced by erector
14. All start dates based on crane and crew availability. No guaranteed start dates unless noted in proposal.
15. Insurance certificates for workmen’s compensation, public liability, and vehicle liability will be furnished by OCS. All proposals assume
Builder’s Risk Insurance will be carried by the Owner.
16. Buyer shall furnish a building site and access to the building site that is clean, level, well drained and compacted to sufficient hardness to
support delivery trucks and pneumatic tire mounted erection equipment. The building access shall be a useable passageway to the building
area at least 25 feet wide and 20 feet high with access ramps not steeper than 4 to 1 slope. The building site, including an area at least 20 feet
beyond the building perimeter on each side, shall be level ground, free and clear of all obstacles, trenches and obstructions, and readily
available for workmen and equipment to store, lay out and erect the materials. Electric lines within 20 feet of the building site shall be made
safe by disconnecting power or shielding.
17. Installation of the finished concrete floor shall not take place until after steel erection and detailing. There is no protection included in this
proposal for tire tracks, oil spillage, scratches, cracking or other to the finished slab. All work is assumed to be from a compacted gravel base.
18. Buyer shall provide a place for storage/lay out of all the building materials within 100 feet of the final erected position but not more than 20
feet from the building perimeter. This area shall be available through-out the duration of our contract. Any cost for relocation of such
materials shall be incurred by the Buyer
19. OCS assumes no responsibility for site damage. In the event the crane must travel or set up within the site or off the job site, on concrete,
asphalt, or sod to successfully be erected, de-erected or perform a lift, the liability of the surface and sub-surface condition including any
buried electric lines, power lines, water lines, sewage lines, storm water lines, tunnels, vaults, etc shall become the sole responsibility of the
Buyer. No crane matting is furnished in this proposal. Tire tracks created by cranes, lifts or other equipment onto concrete will be the Buyers
responsibility to remove.
20. In the event of downtime or job delay not caused by OCS, we shall be paid the going rate for cost of the crane to set idle once job has started.
21. Any fencing that has to be taken down and put back up, to allow truck access or erection is the responsibility of Buyer. In addition, the Buyer
shall remove any overhead obstructions such as trees, lampposts or power lines that interfere with crane.
22. This proposal is based on working full days during regular working hours from the delivery of materials to completion of the work without
interruption or interference that would prevent erection work from proceeding in a continuous and efficient manner. All work will be done
during regular working hours at straight time. Should you request us to work overtime, an additional charge will be made to cover overtime-
premium cost. Standard work hours to be performed from 7:00am-3: 30pm during an 8-hour workday, Monday through Friday
23. The Buyer is responsible to ensure all concrete in the footings, piers and walls (including masonry) will meet the minimum design in
sufficient strength to support loads during steel erection.
24. Buyer shall be responsible for providing piers with anchor bolts, foundation walls, stem walls and other required work areas in sufficient
quantity to permit uninterrupted erection. Buyer shall pay all reasonable cost and expenses incurred by Seller as a result of delays in erection
Work caused by Buyer or its representatives, agents, contractors or subcontractors.
25. Load bearing concrete or masonry walls provided by Buyer or Owner shall be designed by Buyer or Owner to support all roof framing loads
based upon load magnitude and location information provided by Seller. Such walls shall include embedded plates, anchors, attachments and
bearing pockets required for connection of roof framing and bracing members and shall be erected plumb and properly braced within a
tolerance of ¼ inch. Weld plates, bearing pockets, anchor bolts and other attachments shall be located within the same tolerance. Seller shall
not be required to begin steel erection until after a minimum of one endwall and ½ of each intersection sidewall is in place unless otherwise
expressly stated in this contract.
26. Workmanship and building material warranty will start from the date of substantial completion of our work – not overall project completion
date.
Cary PW Garage Repair Proposal_Rev1 5 of 6 1/16/26, 1:17 PM
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27. The above rate has been figured using merit shop (non-union) labor. It is assumed that there would be no difficulty or interference from any
of the trade unions in the area. If such difficulty should occur to an extent that the safety of the workmen or equipment is endangered, OCS
would reserve the right to meet with the Buyer to come up with a reasonable and compatible solution to complete the project.
Cary PW Garage Repair Proposal_Rev1 6 of 6 1/16/26, 1:17 PM
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February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval a Resolution of the Village of Cary in Support
of the Illinois America250 Commemoration
Type: Resolution
Report From: Mayor
Motion: I will entertain a motion to approve a resolution of the Village of
Cary in support of the Illinois America250 Commemoration.
Introduction
As the United States approaches the 250th anniversary of the signing of the Declaration of
Independence on July 4, 2026, the Illinois Municipal League (IML) is encouraging
municipalities throughout the State of Illinois to participate in this historic commemoration.
Through coordinated statewide initiatives, community engagement, and an emphasis on
local history, Illinois communities have the opportunity to honor the nation’s founding while
highlighting the unique contributions of their cities, villages, and towns.
The Illinois America250 Commission has identified three themes for the 250th
Commemoration: Power of Place, We the People and Doing History.
Exhibits
A - Resolution
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EXHIBIT A
RESOLUTION NO. R26-02-__
A RESOLUTION OF THE VILLAGE OF CARY IN SUPPORT OF THE ILLINOIS AMERICA250
COMMEMORATION
ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF CARY THIS 3rd DAY OF FEBRUARY 2026
Published in pamphlet form by
authority of the Mayor and
Board of Trustees of the Village
of Cary, McHenry County, Illinois
this 3rd day of February 2026.
WHEREAS, the United States of America will commemorate its 250th anniversary on July
4, 2026, marking a historic milestone in the nation’s history; and
WHEREAS, on July 4, 1776, the Second Continental Congress formally adopted the
Declaration of Independence, asserting the American colonies’ freedom from British rule and
laying the foundation for the principles of democracy and self-governance; and
WHEREAS, the U.S. Semiquincentennial Commission, known as the America250
Commission (america250.org) was established by Congress in 2016 to plan and orchestrate the
250th anniversary of the signing of the Declaration of Independence, aiming to engage all
Americans in commemorating this historic event through educational initiatives; and
WHEREAS, the Illinois America250 Commission (IL250.org) was established to develop,
encourage and execute an inclusive commemoration and observance of the founding of the
United States of America, and Illinois’ imperative role in the nation’s history; and
WHEREAS, the Illinois America250 Commission encourages communities, libraries,
schools, local governments, historical societies, cultural institutions and individuals of all ages to
develop inclusive commemorations that reflect on Illinois’ role in the nation’s history and
development; and
WHEREAS, recognizing and supporting the Illinois America250 Commission will help
ensure a meaningful and educational commemoration for all residents and future generations;
and
WHEREAS, the commemoration provides an opportunity to reflect on the state’s
historical significance, honor the achievements of its people and inspire civic engagement; and
WHEREAS, the Village of Cary hereby formally supports the Illinois America250
Commission and its mission to commemorate our nation’s 250th anniversary.
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NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village
of Cary expresses its support for the Illinois America250 Commission and encourages all Illinois
communities to organize and participate in local events leading up to and culminating on July 4,
2026, to celebrate America’s 250th anniversary.
PASSED THIS 3rd DAY OF FEBRUARY 2026
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED THIS 3rd DAY OF FEBRUARY 2026
Mark Kownick, Mayor
ATTEST:
Nicole Collingbourne, Deputy Village Clerk
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February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval the Closure of W. Main Street from High Road
to Jandus Road on Sundays from May 31, 2026, through September
27, 2026, Beginning at 7:00 a.m. and Ending at 1:30 p.m. for the
Operation of the Rotary Club of Cary-Grove Farmers Market
Type: Street Closure
Report From: Police
Motion: I will entertain a motion to approve the closure of W. Main Street
from High Road to Jandus Road on Sundays from May 31, 2026,
through September 27, 2026, beginning at 7:00 a.m. and ending at
1:30 p.m. for the operation of the Rotary Club of Cary-Grove
Farmers Market.
Introduction
The Rotary Club typically conducts the Farmers Market on Sundays in the downtown area
on W. Main Street between High Road and Jandus Road from June through September;
however, this year the Rotary Club requested to begin one day early on Sunday, May 31.
After consultation with the Police Department and Administration Department, the request to
begin on May 31 is supported by Village staff.
In an effort to assure the safety of the vendors and patrons, W. Main Street must be closed
between High Road and Jandus Road from 7:00 a.m. and 1:30 p.m. This will necessitate a
detour for vehicular traffic and the use of barriers to prevent traffic from driving through the
area.
Staff Analysis
This road closure can be accomplished in the same manner that the Wednesday Cruise
Nights are conducted. Public Works personnel will be necessary to place barricades and
establish a detour for vehicular traffic.
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February 3, 2026
Village Board of Trustees
Agenda Item: Consider for Approval the Partial Closure of Portions of Three Oaks
Road, South Rawson Bridge Road, and Crystal Lake Road on
Sunday, March 15, 2026, with the Time and Extent of Closure per the
Police Chief's Discretion to Allow the Hillstriders Running Club
March Madness Half Marathon
Type: Street Closure
Report From: Police
Motion: I will entertain a motion to approve the partial closure of portions of
Three Oaks Road, South Rawson Bridge Road, and Crystal Lake
Road on Sunday, March 15, 2026, with the time and extent of closure
per the Police Chief's discretion to allow the Hillstriders Running
Club March Madness Half Marathon.
Introduction
The Hillstriders Running Club is seeking permission for certain road closures to hold their
47th annual March Madness Half Marathon on Sunday, March 15, 2026. The roads to be
closed during the race include portions of Three Oaks Road, South Rawson Bridge Road,
and Crystal Lake Road. The attached map provides an overview of the March Madness Half
Marathon race.
Exhibits
A - Request and Map
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EXHIBIT A
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