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AGENDA
TOWN OF SUNNYVALE
ETHICS COMMITTEE MEETING
MONDAY, FEBRUARY 18, 2019
TOWN HALL - 127 N. COLLINS RD.
6 P.M.
CALL MEETING TO ORDER
Chair calls the Meeting to order, state the date and time. State Members present and declare a
quorum present.
PUBLIC FORUM
DISCUSSION/ACTION ITEMS:
1. DISCUSS, CONSIDER, AND APPROVE MINUTES FROM THE MEETING ON
DECEMBER 17, 2018 and JANUARY 22, 2019.
2. CHAIR REPORT:
a. SOLICITATION OF INPUT FROM COUNCIL, BOARD AND COMMISSION
MEMBERS.
b. COMPLIANCE WITH CERTIFICATIONS—identification of Ethics Committee
members who are in compliance with state law for having certificates of open
meetings act training on file.
3. REVIEW AND DISCUSS EXISTING TOWN ETHICS DOCUMENTS:
a) TOWN CHARTER—including Council Office forfeiture provisions and need to
revise Ethics Code Sanctions provisions
b) CODE OF ORDINANCES
c) PERSONNEL RULES
4. REVIEW AND DISCUSS AMENDMENTS TO THE CURRENT ETHICS CODE
A. REVIEW OF PRIOR APPROVED AMENDMENTS
B. NEW PROPOSALS.
C. ROBERT’S RULES AND ALTERNATIVES
D. TIME FOR EAO’S TO BE TEMPORARILY DISQUALIFIED FROM
CONTRACTING WITH THE TOWN.
E. EMPLOYEE RECEIPT OF GIFTS.
5. REVIEW AND DISCUSS STATE LAW IN REGARD TO ETHICS AND POSSIBLE
CONFLICTS WITH ETHICS CODE.

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6. IDENTIFICATION OF LEGAL ADMINISTRATIVE AND ETHICAL ISSUES FOR
FURTHER RESEARCH AND DISCUSSION.
7. REVIEW AND DISCUSS THE APPLICATION OF THE CODE OF ETHICS.
a) PLACEMENT ON TOWN WEB PAGE.
b) LINKS TO CODE AND STATE LAWS ON WEB PAGE.
8. REVIEW AND DISCUSS PURCHASING PROCEDURES.
9. REVIEW AND DISCUSS ECONOMIC DEVELOPMENT PROCEDURES.
10. DISCUSSION OF TIMELINE FOR FUTURE MEETINGS AND THE REPORT TO
THE CITY COUNCIL.
11. ADDITIONAL TOPICS FOR THE ETHICS COMMITTEE TO DISCUSS.
ADJOURN
ALL LOCATIONS IDENTIFIED ARE IN THE TOWN OF SUNNYVALE UNLESS OTHERWISE INDICATED. FOR
A DETAILED PROPERTY DESCRIPTION, PLEASE CONTACT THE BUILDING OFFICIAL AT TOWN HALL. ALL
ITEMS ON THE AGENDA ARE FOR POSSIBLE DISCUSSION AND ACTION. PLEASE TURN OFF ALL
TELEPHONES AND HANDHELD COMMUNICATION DEVICES WHILE IN ATTENDANCE AT THIS MEETING.
THE SUNNYVALE TOWN COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT
ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY OF THE MATTERS LISTED ABOVE,
AS AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY),
551.072 (DELIBERATION ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES),
AND 551.087 (ECONOMIC DEVELOPMENT).
THE TOWN OF SUNNYVALE IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES
ACT (ADA). REASONABLE ACCOMMODATIONS AND EQUAL ACCESS TO COMMUNICATIONS WILL BE
PROVIDED TO THOSE WHO PROVIDE NOTICE TO THE DIRECTOR OF COMMUNITY SERVICES AT 972-226-
7177 AT LEAST 48 HOURS PRIOR TO THE MEETING.
I HEREBY CERTIFY THAT THE FOREGOING NOTICE WAS POSTED ON FEBRUARY 15,
2019, IN THE FOLLOWING LOCATION AND REMAINED SO POSTED CONTINUOUSLY
FOR AT LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING:
TOWN HALL AT 127 N. COLLINS ROAD
RACHEL RAMSEY, TOWN SECRETARY