[PAGE 1]
DADE COUNTY
BOARD OF COMMISSIONERS
WORKSHOP MEETING
Thursday, February 4, 2021
6:00 p.m.
Board of Commissioners’ Public Meeting Room ~ Suite 259
Dade County Government Administrative Building
71 Case Avenue
Trenton, Georgia 30752
___________________________________________________________________________
MINUTES
___________________________________________________________________________
The Board of Commissioners at a regular meeting held on March 4, 2021 unanimously approved this
document. Clerical error or Scrivener’s error is an error due to a minor mistake or inadvertence and not
one that occurs from judicial reasoning or determination. Typographical errors or the unintentional
addition or omission of a word, phrase, or figure in writing or copying something on the record are all
examples of clerical or scrivener’s error. Such an error made was by mistake and not purposely and will
be readily remedied without objection. Any such error(s) made is not binding on the county or any officer.
___________________________________________________________________________
Ratified by Commissioner’s: March 4, 2021
___________________________________________________________________________
CALL TO ORDER
Chairperson/County Executive Ted M. Rumley called the meeting to order at 6:00 p.m.
ROLL CALL
COMMISSIONERS
Ted Rumley, Chairperson/County Executive PRESENT
Robert Goff, Vice Chairman/Commissioner (District 3) PRESENT
Lamar Lowery, Commissioner (District 1) PRESENT
Phillip Hartline, Commissioner (District 2) PRESENT
Allan Bradford, Commissioner (District 4) ABSENT
COUNTY STAFF
Robin Rogers, County Attorney PRESENT
Don Townsend, Clerk to the Board of Commissioners PRESENT
Rebecca Jones, Deputy Clerk PRESENT
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WORKSHOP
1. Approval of agenda (ADOPTED AS PRESENTED ~ APPROVED UPON ADOPTION OF THE
CONSENT AGENDA)
The Chairman called for any changes to the workshop or regular agenda. Hearing
none Chairman Rumley called for approval of the agenda by polling each
Commissioner whereas the board unanimously agreed to add the agenda as
presented to the consent agenda for final approval during the regular meeting.
2. Approval of previous meeting(s) minutes (SPREAD ON THE MINUTES UPON
ADOPTION OF THE CONSENT AGENDA)
The Chairman announced the reading of the minutes from the January 7, 2021
workshop and regular meetings was not necessary since all commissioners were
provided an electronic copy of the minutes in advance of this evening’s meeting.
The minutes are public record and available for review during normal business
hours in the Office of County Clerk located inside the Dade County Commission
office in the Administrative building. Chairman Rumley called for approval of the
minutes by polling each Commissioner whereas the board unanimously agreed to
add all minutes being considered to the consent agenda for final approval during
the regular meeting.
3. Review Personnel Status Report (SPREAD ON THE MINUTES UPON ADOPTION OF
THE CONSENT AGENDA)
Chairman Rumley called for questions or any changes pertaining to the personnel
status report. Hearing none Chairman Rumley called for approval of the personnel
status report by polling each Commissioner whereas the board unanimously
agreed to add this report to the consent agenda for final approval during the regular
meeting.
4. Board Appointments and/or Proclamations (APPROVED UPON ADOPTION OF THE
CONSENT AGENDA)
Chairman Rumley called for any appointments. Chairman Rumley called for the
appointment of Mrs. Kathy Ragon to the Dade County Department of Family and
Children Services Board for a term expiring March 31, 2021 (Resolution R-08-21).
Chairman Rumley called for any questions. Hearing none Chairman Rumley
called for approval of this appointment by polling each Commissioner whereas the
board unanimously agreed to add the resolution (R-08-21) to the consent agenda
for final approval during the regular meeting. A copy of this resolution is attached
to these minutes and made a part of the official record.
Chairman Rumley called for any appointments. Chairman Rumley called for the
appointment of Mrs. Kathy Ragon to the Dade County Department of Family and
Children Services Board for a term beginning April 1, 2021 and ending March 31,
2026 (Resolution R-09-21). Chairman Rumley called for any questions. Hearing
none Chairman Rumley called for approval of this appointment by polling each
Commissioner whereas the board unanimously agreed to add the resolution (R-
09-21) to the consent agenda for final approval during the regular meeting. A copy
of this resolution is attached to these minutes and made a part of the official record.
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Chairman Rumley called for any appointments. Chairman Rumley called for the
appointment of Mr. Robert Ryan, III to the Dade County Special Use Permit Board
for a term beginning February 4, 2021 and ending December 31, 2021 (Resolution
R-10-21). Chairman Rumley called for any questions. Hearing none Chairman
Rumley called for approval of this appointment by polling each Commissioner
whereas the board unanimously agreed to add the resolution (R-10-21) to the
consent agenda for final approval during the regular meeting. A copy of this
resolution is attached to these minutes and made a part of the official record.
Chairman Rumley called for any proclamations. Chairman Rumley proclaimed the
week of February 1st – 5th, 2021 as “Severe Weather Preparedness Week” in
Georgia. Chairman Rumley called for any questions. Hearing none Chairman
Rumley called for approval of this proclamation by polling each Commissioner
whereas the board unanimously agreed to add the proclamation to the consent
agenda for final approval during the regular meeting. A copy of this proclamation
is attached to these minutes and made a part of the official record.
Chairman Rumley called for any proclamations. Chairman Rumley proclaimed
February 2021 as American Heart Month. Chairman Rumley called for any
questions. Hearing none Chairman Rumley called for approval of this
proclamation by polling each Commissioner whereas the board unanimously
agreed to add the proclamation to the consent agenda for final approval during the
regular meeting. A copy of this proclamation is attached to these minutes and
made a part of the official record.
Chairman Rumley called for any proclamations. Chairman Rumley proclaimed
February 19, 2021 as Georgia’s Arbor Day in Dade County. Chairman Rumley
called for any questions. Hearing none Chairman Rumley called for approval of
this proclamation by polling each Commissioner whereas the board unanimously
agreed to add the proclamation to the consent agenda for final approval during the
regular meeting. A copy of this proclamation is attached to these minutes and
made a part of the official record.
Chairman Rumley called for any proclamations. Chairman Rumley proclaimed
the first Thursday of every February as Optimist Day in Dade County, Georgia.
Chairman Rumley called for any questions. Hearing none Chairman Rumley
called for approval of this proclamation by polling each Commissioner whereas
the board unanimously agreed to add the proclamation to the consent agenda for
final approval during the regular meeting. A copy of this proclamation is attached
to these minutes and made a part of the official record.
5. Approval of SPLOST / Capital Equipment (if any)
a. Copiers – Novatech - (APPROVED UPON ADOPTION OF THE CONSENT
AGENDA)
The Board of Commissioners was petitioned to purchase copiers for
Administration, Tax Commissioner’s Office, Sheriff’s Office and Jail for a total cost
of $47,921.07. Chairman Rumley called for approval of this SPLOST expense by
polling each Commissioner whereas the board unanimously agreed to add this
expense to the consent agenda for final approval during the regular meeting.
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b. Floor Covering in Justice Building – Walker Interiors, LLC - (APPROVED UPON
ADOPTION OF THE CONSENT AGENDA)
The Board of Commissioners was petitioned to purchase floor covering in the
Justice building’s hallways from Walker Interiors, LLC for a total cost of $12,543.
Chairman Rumley called for approval of this SPLOST expense by polling each
Commissioner whereas the board unanimously agreed to add this expense to the
consent agenda for final approval during the regular meeting.
6. Intergovernmental Agreement: Board of Elections & City of Trenton – City Elections
(TABLED)
Chairman Rumley recommended tabling the intergovernmental agreement
between the Board of Elections and City of Trenton concerning City elections. No
official poll was taken. Presently, no other official action was required to be taken.
7. Resolution (R-06-21) – FY 2021 Budget Amendment (APPROVED UPON ADOPTION OF THE
CONSENT AGENDA)
Chairman Rumley recommended passage of resolution (R-06-21) to amend the
fiscal year 2021 budget. Chairman Rumley called for any questions. The Board
discussed the resolution. Chairman Rumley called for approval of resolution (R-
06-21) by polling each Commissioner whereas the board unanimously agreed to
add the resolution to the consent agenda for final approval during the regular
meeting. A copy of this resolution is attached to these minutes and made a part
of the official record.
8. Resolution (R-07-21): Scrap Tire Abatement Reimbursement (Tire Amnesty Event) grant
application (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
Chairman Rumley recommended passage of resolution (R-07-21) authorizing and
approving a local government scrap tire abatement reimbursement application with
the Georgia Environmental Protection Division. Chairman Rumley called for any
questions. The Board discussed the resolution. Chairman Rumley called for
approval of resolution (R-07-21) by polling each Commissioner whereas the board
unanimously agreed to add the resolution to the consent agenda for final approval
during the regular meeting. A copy of this resolution is attached to these minutes
and made a part of the official record.
Chairman Rumley called for any additional business to come before the Commission during
the work session, hearing none the Chair recessed the workshop meeting at 6:38 p.m. prepare
for the regular meeting to begin.
Respectfully submitted as recorded,
_________________________________
Don Townsend, Clerk to the Commission
Attest:
_________________________________
Rebecca Jones, Deputy Clerk
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DADE COUNTY
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, February 4, 2021
7:00 p.m. (or following recess from Work Session)
Board of Commissioners’ Public Meeting Room ~ Suite 259
Dade County Government Administrative Building
71 Case Avenue
Trenton, Georgia 30752
___________________________________________________________________________
MINUTES
___________________________________________________________________________
The Board of Commissioners at a regular meeting held on March 4, 2021 unanimously approved this
document. Clerical error or Scrivener’s error is an error due to a minor mistake or inadvertence and not
one that occurs from judicial reasoning or determination. Typographical errors or the unintentional
addition or omission of a word, phrase, or figure in writing or copying something on the record are all
examples of clerical or scrivener’s error. Such an error made was by mistake and not purposely and will
be readily remedied without objection. Any such error(s) made is not binding on the county or any officer.
___________________________________________________________________________
Ratified by Commissioner’s: March 4, 2021
___________________________________________________________________________
CALL TO ORDER
Chairperson/County Executive Ted M. Rumley called the meeting to order at 6:54 p.m.
ROLL CALL ~ COMMISSIONERS
Ted Rumley, Chairperson/County Executive PRESENT
Robert Goff, Vice Chairman/Commissioner (District 3) PRESENT
Lamar Lowery, Commissioner (District 1) PRESENT
Phillip Hartline, Commissioner (District 2) PRESENT
Allan Bradford, Commissioner (District 4) ABSENT
The Chairman announced a quorum of Commissioners present, and therefore a legal meeting
was called to order and in session.
COUNTY STAFF
Robin Rogers, County Attorney PRESENT
Don Townsend, Clerk to the Board of Commissioners PRESENT
Rebecca Jones, Deputy Clerk PRESENT
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INVOCATION
Mr. Robert Goff, Vice Chairman/Commissioner
PLEDGE OF ALLEGIANCE
Recited in unison
POINT OF PERSONAL PRIVILEGE
The following monthly reports are verbally made at each regular monthly commission meeting
by each respective Commissioner. Comments made and/or administrative reports are not
transcribed nor made a part of this record.
Commissioner’s reports were provided:
• Lamar Lowery reported information regarding the following departments:
Animal Control
o
Board of Assessor & Equalization
o
Budget
o
Building and Property
o
Building Maintenance
o
Emergency Services ~ E-911, EMS, EMA
o
Fire Departments – North Dade & Trenton
o
Maintenance Shop
o
Roads – District 1
o
• Phillip Hartline reported information regarding the following departments:
Alcoholic Beverage Control
o
Budget
o
Code Enforcement
o
Extension Agency (UGA Extension/4-H)
o
Fire Departments – Davis & New Home
o
Parks & Recreation
o
Public Transportation
o
Roads – District 2
o
Soil Conservation
o
• Robert Goff reported information regarding the following departments:
Board of Elections
o
Budget
o
Communications & Marketing
o
Financial
o
Fire Departments – South Dade
o
Information Technology (Network)
o
Human Resources
o
Roads – District 3
o
Senior Citizens Center
o
• Allan Bradford reported information regarding the following departments:
Budget
o
Department of Family Children Services
o
Fire Departments – New Salem & West Brow
o
Historic Preservation
o
Public Health
o
Public Library
o
Roads – District 4
o
Sanitation
o
Transfer Station & Recycling Center 2
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COUNTY EXECUTIVE’S REPORT
• Ted Rumley provided a State of County monthly report:
Administration
o
Board Appointments
o
Budget
o
City of Trenton liaison
o
Constitutional Officers’ liaison
o
Courts & Judicial Administration
o
Department of Juvenile Justice
o
Economic Development
o
Fire Administration & Departments
o
Historic Preservation Commission
o
Legislative Affairs (Georgia General Assembly)
o
Public Works
o
APPEARANCES
• Mrs. Marshana Sharp – Dade County Public Library
• Mrs. Sarah Dyer – UGA Extension Dade County
• Ms. Jane Dixson, Public Information: Alliance for Dade, Inc. (Chamber of Commerce)
FISCAL REPORTS
Mr. Don Townsend, Chief Financial Officer verbally reported the financial status of Dade County
and filed a monthly financial report with each Commissioner. A copy of this report is attached to
these minutes and made a part of the official record.
Adoption of the Financial Report (Adopted)
Motion made by: Commissioner Robert Goff
Seconded by: Commissioner Lamar Lowery
Those voting in favor: 4 – Goff, Hartline, Lowery, Rumley
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
LEGAL MATTERS
Mr. Robin Rogers, County Attorney noted no official actions to be reported.
UNFINISHED BUSINESS
There was no unfinished business to discuss or take action upon.
NEW BUSINESS
CONSENT AGENDA
All matters listed on the Consent Agenda are considered routine by the County Commission and
will be enacted by one motion. No separate discussion will take place on these items. If
discussion of any Consent Agenda item is desired, the item will be moved to the Regular Meeting
Agenda under New Business for separate consideration.
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Adoption of the Consent Agenda
Motion made by: Commissioner Phillip Hartline
Seconded by: Commissioner Robert Goff
Those voting in favor: 4 – Goff, Hartline, Lowery, Rumley
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
CITIZENS’ PARTICIPATION
• Mr. John Huffman
EXECUTIVE SESSION
No Executive Session was required.
ADJOURNMENT
Motion made by: Commissioner Robert Goff
Seconded by: Commissioner Lamar Lowery
Those voting in favor: 4 – Goff, Hartline, Lowery, Rumley
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
There being no further business Chairman Rumley gaveled the meeting adjourned at 8:04 p.m.
Respectfully submitted as recorded,
_________________________________
Don Townsend, Clerk to the Commission
Attest:
_________________________________
Rebecca Jones, Deputy Clerk
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