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SPECIAL CALLED MEETING
Wednesday, March 24, 2021 at 2:00 p.m.
Commissioners’ Public Meeting Room
Dade County Government Administrative Building
71 Case Avenue, Room 259
Trenton, Georgia 30752
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MINUTES
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This document is tentative until ratified and approved by the Historic Preservation Commission;
and therefore, shall not be binding on the county or any officer.
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Scheduled date for ratification: April 21, 2021
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CALL TO ORDER
Chairperson Donna Street called the meeting to order at 2:02 p.m.
ROLL CALL ~ COMMISSION MEMBERS
Donna Street, Chairperson PRESENT County Representative
Audrey Clark, Vice Chair PRESENT City Representative
Rex Blevins PRESENT County Representative
Sarah Moore PRESENT County Representative
Cindy Richie PRESENT City Representative
Chairperson Donna Street announced a quorum of Commission members present, and
therefore a legal meeting was called to order and in session.
EX OFFICIO MEMBERS IN ATTENDANCE
Ted Rumley, County Executive ABSENT Ex-officio member for Dade County
Alex Case, Mayor of Trenton ABSENT Ex-officio member for City of Trenton
COUNTY STAFF IN ATTENDANCE
Don Townsend, Clerk to the Board of Commissioners PRESENT
Carey Fauscett-Anderson, Public Information & Relations ABSENT
William Back, Executive Director of Economic Development PRESENT
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APPROVAL OF AGENDA
Chairperson Donna Street noted this was a special called meeting with a limited agenda as
advertised, therefore, there was no need to approve the agenda since it cannot be amended.
No official action was required to be taken.
READING OF MINUTES
Chairperson Donna Street announced the reading of the minutes from the previous regular
meeting of the Trenton-Dade County Historic Preservation Commission (HPC) would be held
over until the next regularly scheduled meeting. No official action was required to be taken.
UNFINISHED BUSINESS
Chairperson Street provided an update to the old historic courthouse renovations and asked Mr.
Don Townsend to provide an update. Mr. Townsend reminded the members we received award
notification for the Georgia Heritage Grant application originally applied for through the Georgia
Historic Preservation Division (HPD) on June 28, 2019. The HPD announced the award to the
HPC on December 18, 2019 for an award amount of $20,000 for work on the old courthouse’s
roof substructure. Mr. Townsend noted the HPC proceeded with issuance of a request for
proposal (RFP) for contractors to submit proposals on this project. After receiving proposals,
the HPC selected Blevins Construction Management, Inc. and recommended to the Board of
Commissioners consider them for the at a regular Commission meeting held on October 1, 2020
whereas received notice to proceed from then HPD’s grant manager Ms. Melanie Holthaus.
Blevins Construction began working on the project in November 2019 and has now completed
the project as specified by the engineers. Mr. Townsend will submit the cancelled checks
showing full payment to Blevins Construction onto the HPD for grant reimbursement prior to
June 30, 2021. No official action was required or taken.
Chairperson Street noted due to the pandemic the HPC’s public educational and informational
meetings with the public were delayed multiple times. Collectively we have decided to host
virtual public information sessions regarding to educate local citizens on the happenings of the
local Trenton-Dade County Historic Preservation Commission. Mrs. Carey Fauscett-Anderson
agreed to digitally record some of our members making these presentations. Mrs. Sarah Moore
will discuss the formation of the HPC; and Mr. Rex Blevins will discuss the Centennial 100 Year
Farms recognition. Various other programs are being considered and shall be recorded soon.
No official action was taken.
Chairperson Street discussed grant opportunities that included Georgia Power’s Community
grant program and USDA’s grant for HVAC. It was recommended that we discuss with Mr. Bruce
Case the order of operations to consider before bidding e.g. first plumbing, second electrical,
third HVAC, etc. It was also recommended that County employees may be used primarily to
complete as many steps as possible to save time and funding. Mrs. Street noted we need some
basic information to proceed with an application for grants i.e. HVAC that may be source funds
coming from U.S.D.A. No official action was taken. Ms. Street also mentioned Lowe’s Hometown
Grant ($100,000 total nationwide) to benefit 100 communities in America. No official action was
taken.
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NEW BUSINESS
Chairperson Street announced under new business it has been recommended we officially move
our monthly meeting to the third Wednesday of each month at 2:00 p.m. Mr. William Back
reviewed the bylaws (Section IV Meetings, paragraph 1) to determine proper procedural protocol
to amend the day/time of a regularly scheduled meeting. He recommended the HPC vote on
the measure today, then follow these procedures to ensure compliance to officially move the
meeting date. Commissioner Sarah Moore moved to amend the bylaws to allow the regular
monthly meeting of the joint historic preservation commission to be moved to the third Thursday
of each month at 2:00 p.m., and Commissioner Rex Blevins seconded the motion on the floor.
The Chair called for approval of the motion on the floor by polling each Commissioner whereas
the board unanimously agreed to amend the bylaws changing the meeting day of the month to
the third Thursday as recorded:
Motion made by: Mrs. Sarah Moore
Seconded by: Mr. Rex Blevins
Those voting in favor: 5 – Blevins, Clark, Moore, Richie, Street
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
Chairperson Street discussed our local HPC proceeding with Phase 2 of the Historic Survey of
the Piney Community. Ms. Street requested Mr. Townsend to see if Mr. Chris Howell, GIS
Specialist in Property Records could produce a map similar to the map he produced for Trenton
Survey. Mr. Townsend noted he would contact Mr. Howell regarding the request. Commissioner
Rex Blevins moved to table this item until more information may be obtained, and Commissioner
Sarah Moore seconded the motion on the floor. The Chair called for approval of the motion on
the floor by polling each Commissioner whereas the board unanimously agreed to table this item
for a later time as recorded:
Motion made by: Mr. Rex Blevins
Seconded by: Mrs. Sarah Moore
Those voting in favor: 5 – Blevins, Clark, Moore, Richie, Street
Those opposed: 0 – N/A
Decision: Passed by unanimous vote
Chairperson Donna Street called for any other new business. Hearing no further business to
discuss, the Chair announced the next regularly scheduled meeting of the Trenton - Dade
County Historic Preservation Commission would take place on Thursday, April 22, 2021 at 2:00
p.m. to be held in the Commissioners’ meeting room located inside the Dade County
Administrative Building
.
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The Chair called for a motion to adjourn, whereas Commissioner Sarah Moore moved to adjourn
the meeting, and Commissioner Rex Blevins seconded the motion. The Chair gaveled the
meeting adjourned at 3:35 p.m.
Respectfully submitted as recorded,
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Mr. Don Townsend, Recording Clerk to the
Trenton-Dade County Historic Preservation Commission
and County Clerk to the Board of Commissioners of
Dade County, Georgia
Historic Preservation Commission – Special Called Meeting - Minutes ~ 03/24/21 ~ Page 4