[PAGE 1]
Village of Port Chester
Board of Trustees
Town of Rye Justice Courtroom, 350 North Main St., Port
Chester, NY
Agenda: Tuesday, April 8, 2025
Time: 7:00 PM
Town of Rye Justice Courtroom, 350 North Main St., Port Chester, NY
I. SWEARING IN CEREMONY
1. 6:00 P.M. to 7:00 P.M.
SWEARING IN CEREMONY FOR
MAYOR
Luis A. Marino
SWEARING IN CEREMONY FOR
TRUSTEES
Philip Dorazio
George Ford
Sylvia Dundon
Nancy F. Naulaguari
John Allen
Richar d Abel
II. CALL TO ORDER / PLEDGE OF ALLEGIANCE
III. RESOLUTIONS
1. Appointment of Janusz R. Richards as Village Clerk
2. Appointment of Philip Dorazio as President of the Board of Trustees
(Deputy Mayor)
3. Mayor and Board of Trustees affirm the Rules of Procedure of the Board
of Trustees as adopted on September 7, 2010 and amended on March
19, 2012, September 18, 2017, June 4, 2018 and April 5, 2022
4. Appointment of __________________ as Corporation Counsel
5. Appointment of Anthony Siligato as Village Treasurer
6. Appointment of Johnathan Corvino as Deputy Village Treasurer
7. Appointment of Sara Summa as Deputy Village Clerk
8. Appointment of Sara Summa as Registrar of Vital Statistics
9. Appointment of Sylvia Dundon to IDA - LDC
10. Appointment of George Ford to IDA - LDC
11. Appointment of Stuart L. Rabin as Auditor of Claims
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[PAGE 2]
Village of Port Chester
Board of Trustees
12. Appointment of Carla Pugliese as Receiver of Taxes
13. Appointment of Mayor Luis A. Marino, Trustee Nancy F. Naulaguari, and
Trustee Richard Abel to the Port Chester-Rye Brook Public Library
Intermunicipal Committee (IMC)
14. Appointment of Matt J. Troy, III, Village Prosecutor – Vehicle and Traffic
(Assistant District Attorney)
15. Appointment of Calli Jones Village Prosecutor- Code Enforcement
(Assistant District Attorney)
16. Appointment of Stuart L. Rabin, Village Manager, be and is hereby
designated to act as a members of the Port Chester-Rye Brook Public
Library Intermunicipal Committee (IMC)
17. Appointment of Mayor Luis A. Marino, Trustee Philip Dorazio, and Trustee
John Allen to the School District Liaison Subcommittee
18. Resolution that the Journal News is hereby designated as the Official
Newspaper of the Village of Port Chester
19. Resolution that the JP Morgan Chase Bank, N.A.; TD Bank; M & T Bank;
and NYCLASS (New York Cooperative Liquid Asset Securities System)
be and they hereby are designated as Depositories for funds of the
Village of Port Chester
20. Resolution that the Board of Trustees adopts the Investment Policy for the
Village of Port Chester
21. Resolution that the Board of Trustees hereby adopts the Fund Balance
Policy for the Village of Port Chester
22. Resolution that the Village of Port Chester does hereby adopt the
annexed Journal Entry Policy
23. Resolution that the Board of Trustees hereby adopts the Fixed Asset
Policy of the Village of Port Chester
24. Resolution adopting Procurement Policy for the Village of Port Chester
25. Resolution providing for Mileage Reimbursement
26. Resolution providing for attendance at training schools, education
sessions, etc. for the benefit of local government
2 | P a ge
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RES 01
RESOLUTION 04-08-2025
APPOINTMENT OF VILLAGE CLERK
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that JANUSZ R. RICHARDS, be and is hereby appointed
VILLAGE CLERK for the Village of Port Chester, New York, said appointment to be
effective immediately and to expire on April 5, 2027, at an annual rate of compensation
as set forth in the Village Budget or as heretofore adopted by the Board of Trustees, to be
paid every two weeks.
Approved as to Form:
James R. Carpiniello, Village Attorney
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[PAGE 4]
RES 02
04-08-2025
RESOLUTION
PRESIDENT
(Deputy Mayor)
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that PHILIP DORAZIO, be and he hereby chosen as President of
the Board of Trustees for a term to expire on April 5, 2027, with the power to act as
Mayor of the Village of Port Chester, New York, in case of the absence or sickness of the
Mayor, in which event, he shall have all the powers, rights and privileges, and be subject
to all the duties of the Mayor of the Village until recovery or return of said Mayor who
shall have been absent or sick.
Approved as to Form:
James R. Carpiniello, Village Attorney
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[PAGE 5]
RES 03
RESOLUTION 04-08-2025
ADOPTING RULES OF PROCEDURE OF THE BOARD OF TRUSTEES
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted as amended by the Board of Trustees of the Village of Port
Chester, New York:
WHEREAS, it is the purpose of the Rules of Procedure of the Board of Trustees
to ensure that the Board of Trustees operates effectively; promotes majority rule while
protecting minority rights; preserves the role of the Mayor as the presiding officer;
prevents a single member from usurping other member’s coequal rights; and enhances
public participation and engagement as well as transparency in Board proceedings. Now,
therefore, be it
RESOLVED that the Mayor and Board of Trustees adopt the attached Rules of
Procedure of the Board of Trustees.
Approved as to Form:
James R. Carpiniello, Village Attorney
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RULES OF PROCEDURE OF THE BOARD OF TRUSTEES
VILLAGE OF PORT CHESTER, NEW YORK
MISSION STATEMENT:
Every governmental body has the fundamental right to adopt rules of procedure to
govern how it transacts business.
It is the purpose of these Rules of Procedure to ensure that the Board of Trustees
operates in an orderly and effective manner; promotes majority rule while protecting
minority rights; affirms the role of the Mayor as the presiding officer and, as member of
the Board, the ability to participate and vote in like manner; prevents a single member
from usurping other member’s coequal rights; and enhances public participation and
engagement as well as transparency in Board proceedings.
RULE ONE: MEETINGS
1. The Board shall meet at such times as it may determine or as otherwise provided
by the Village Charter.
2. There are three regularly scheduled meetings each month: two regular meetings
and a work-session. Each meeting shall begin at approximately 7:00 p.m. unless
otherwise noticed. The location of the meeting shall be at either 350 North Main
Street, 222 Grace Church Street (Village Hall) or 220 Grace Church Street
(Senior/Community Center) unless otherwise specified by direction of the Mayor.
Notwithstanding the foregoing, the Board may also determine to meet on any
other time, or date when desirable or when a holiday falls on a regular meeting
date.
3. The first regular meeting shall be held on the first Monday of the month and shall
be dedicated to the Village operations and policy discussions. The second regular
meeting shall be held on the third Monday of the month and be dedicated to
public hearing(s), and matters dealing with economic development.
4. The agenda for the two regularly scheduled meetings described in Section 3 above
shall be developed by the Board at a work-session held on the Wednesday
preceding the first regularly scheduled meeting. Board members and the Village
Manager shall present items for consideration at the work-session. The purpose of
the work-session is to timely consider all items necessary and appropriate for
future Board action, encourage discussion (to include presentations) among all
members in a less formal setting, and facilitate Board actions on matters of policy.
Items to be included in the work-session shall be provided to the Clerk in hard-
copy and electronic format no later than 5:00 p.m. 12 Noon two days before the
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work-session for review by the Mayor. Nothing herein shall prevent the Board
from taking action on a particular item at the work-session.
5. Should a time-sensitive and/or urgent item be presented to the Board after the
work-session and before the agenda and back-up for a meeting is released to the
Board, the Mayor is authorized to place such item on the agenda for such meeting
as he/she deems appropriate notwithstanding the provisions of subsection 3 of this
Rule.
6. Special meetings of the Board of Trustees are all those Board meetings other than
the three regularly scheduled meetings.
7. A special meeting may be called by the Mayor as set forth in §77-6 of the Village
Code or if the Mayor is not available by any two Trustees upon notice to the
entire Board. Notices for special meetings to Board Members may be given by
telephone, e-mail, in person, or in writing at least 24 hours in advance unless an
emergency exists.
8. Agenda at special meetings. At a special meeting the agenda and the business to
be transacted thereat shall be only that stated in the notice of such meeting, except
that any other business may be transacted at such special meeting by the
unanimous consent of all the members present of the Village Board. Failure to
obtain unanimous consent shall result in the item being placed on the agenda for
the next work-session.
RULE TWO: QUORUM
1. A quorum shall be required to conduct business. A quorum consists of four
members.
2. In the event that a meeting is cancelled due to a lack of quorum, the Village Clerk
shall make a record stating those members of the Board of Trustees who were not
present at the time.
RULE THREE: VIDEOCONFERENCING
1. Videoconferencing (Skype as an example) is permitted by State Open Meetings
Law. However, it is incumbent upon members who wish to take advantage of this
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option to notify the Board of Trustees through the Village Clerk sufficiently in
advance to ensure sufficient time for public notice is given and to undertake all
necessary logistical arrangements. Use of this option enables the member to be
part of the quorum, participate and vote.
2. A public body that uses videoconferencing to conduct its meetings shall provide
an opportunity to attend, listen and observe at any site at which a member
participates,” and in §104(4) Public Officers Law, which states that if a meeting is
to be held by means of videoconferencing, “the public notice for the meeting shall
inform the public that videoconferencing will be used, identify the locations for
the meeting, and state that the public has the right to attend the meeting at any of
the locations.”
3. Videoconferencing is different from calling into a meeting. Members who wish to
call in by telephone may do so by notifying the Board and the Clerk in advance of
the meeting. No public notice is required. However, members are not part of the
quorum, are not recorded as “present”, and may not vote.
RULE FOUR: AGENDAS
1. The Mayor, any Trustee or the Village Manager can request that an item be put on
the agenda mindful of the priorities established in the current Strategic Plan.
2. Any item that is not included on the agenda at the work-session for a subsequent
meeting cannot be considered at such meeting. However, such item may be
proposed to the Board at such subsequent meeting as an “add-on”. The addition of
such item shall require the unanimous vote of the members present. If the motion
is successful, the item may then be considered in the usual manner.
3. The Mayor shall set the agenda as set forth in §77-6 of the Village Code. This
rule shall mean that the Mayor shall prepare the agenda and determine the order
that the item is listed.
4. The agenda shall be published by the Village Clerk for distribution to the Board,
staff and the public.
5. The Village Clerk will distribute the agenda packets electronically via email
unless a member makes a standing request for a print copy. Printed copies of the
agenda will be delivered personally by the Police Department.
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6. Once the agenda is adopted at the agenda meeting, no items may be removed.
RULE FIVE: CONSENT AGENDA
1. A consent agenda consists of routine, procedural, informational and self-
explanatory non-controversial items combined together for a single action of the
Board without any debate or discussion.
2. A proposed consent agenda for adoption at a subsequent regularly scheduled
meeting will be developed by the Board at the work-session.
3. During the adoption procedure of the proposed Consent Agenda, any member of
the Board may object to any item or items that are on the Consent Agenda. No
motion is required to remove an item from the Consent Agenda. Such objection
will result in the item being returned to the regular portion of the Agenda and
taken up as the first item(s) of the resolution or correspondence portion of the
meeting as the case may be.
RULE SIX: MOTIONS
1. Any member can make a motion. Member must be recognized by the presiding
officer before making motions and speaking.
2. Every motion requires a second before debate begins.
3. Any member can request a full reading of any proposed resolution.
4. A member once recognized by the Mayor, shall not be interrupted when speaking
unless it is to call him/her to order. If a member, while speaking is called to
order, he/she shall cease speaking until the question of order is determined and, if
in order, shall then be permitted to proceed.
5. As the presiding officer, the Mayor shall determine points of order. Where there
is disagreement with regard to a ruling by the Mayor on such matters, an appeal
may be taken by a member to the entire Board. The Mayor and members may
seek guidance from the Corporation Counsel as parliamentarian.
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6. Members shall refrain from making any comment unless and until recognized by
the Mayor.
7. Motions to close or limit debate may be entertained by the majority (e.g., four
members) only after the Presiding Officer properly recognizes such a motion.
8. Discussion of a subject is not permitted while a motion is pending.
9. A motion to reconsider is in order at the same meeting only by a member who
voted on the prevailing (winning) side. A two-thirds vote of the Board is required
to reconsider.
RULE SEVEN: VOTING
1. Each member shall have one vote.
2. Once the question has been put by the Mayor and the vote is being taken,
members shall confine themselves to voting and not resume discussion or debate
or make further comments on the question. If a member begins explaining his/her
vote, or continues discussion, once a call for vote has been made, the Mayor shall
call that member out of order and ask that member to only state his/her respective
vote.
3. A majority of the total authorized voting power (e.g. four members) is necessary
to pass a matter unless otherwise specified by State law (e.g. bond resolution).
4. A vote upon any question shall be taken by ayes and noes, and the names of the
members present and their votes shall be entered in the minutes.
5. A member may not be compelled to vote. A member may refrain from voting as a
matter of personal choice. Such decision is neither an “aye” nor a “no” and a
member abstaining shall be recorded as “Abstention” for such vote.
6. A member shall recuse where he or she is disqualified from participating and
voting on a matter. Recusal is the proper response to a conflict of interest. In such
event, the member shall not participate in the matter and must step away from the
dais.
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7. An item that is the subject of a tie vote will be carried over to only the next
regular meeting. Should the item result in a tie vote a second time, it shall be
deemed as defeated and would require re-introduction at a subsequent meeting if a
sponsor so chooses.
RULE EIGHT: ORDER OF BUSINESS
1. The general order of business at each regularly scheduled meeting (not the work-
session) shall be:
1. Call to order
2. Pledge of Allegiance
3. Public hearings
4. Accepting of minutes of previous meetings
5. Public Comment (limit 5 minutes per speaker)
6. Report(s) from staff
7. Consent Agenda
8. Resolutions
9. Correspondence
10. Public Comment (limit 5 minutes per speaker)
11. Trustee Comments (limit 5 minutes per speaker, however additional
time will not be unreasonably withheld upon request)
12. Adjournment
Note: an Executive Session may be scheduled before or after the regular
portion of a meeting.
2. The order of business may be suspended by the Mayor at his/her discretion at the
meeting. The order of business only refers to the numerical order that an item is
placed, and not to be interpreted as the elimination of an item from the agenda.
RULE NINE: PUBLIC COMMENT
1. With the exception of a Public Hearing, the public shall only be allowed to speak
during the Public Comment period of the meeting, unless invited to do so by the
Mayor.
2. The Village Clerk shall provide a sign-in sheet at the podium for those wishing to
speak during public comment. Speakers are encouraged to provide their name and
address on such sign-in sheet and shall be called in such order.
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[PAGE 12]
3. Speakers must step to the front of the room, and be recognized by the Mayor
before proceeding. Speakers shall direct their comment through the Mayor and
face the Board at all times.
4. Speakers shall be limited in their remarks to FIVE (5) minutes and shall be guided
accordingly. Speakers are limited to speaking one time and are not permitted to
come to the podium and speak again. The Village Clerk shall track the speaker’s
time with a timing device and notify the speakers when their time has expired.
5. Speakers may not yield any remaining time that they may have to another
speaker.
6. Members should refrain from interrupting a speaker during his/her remarks.
However, after such comment has concluded, a member may, through the Mayor,
request the opportunity to clarify.
7. All remarks shall be addressed to the Board as a body and not directed to any
member thereof.
8. Speakers must observe the commonly accepted rules of courtesy, decorum,
dignity and good taste. Failure to do so shall provide sufficient cause for the
Mayor to take such steps as necessary, including expulsion from the meeting.
9. Written communications are strongly encouraged and accepted.
RULE TEN: RECORDING EQUIPMENT
1. All members of the public and all public officials are allowed to tape or video
record public meetings.
2. Recording is not allowed during executive sessions.
3. The recording must be done in a manner which does not interfere with public
speakers and the orderly processes of the meeting.
4. The Mayor may make the determination that the recording is being done in an
intrusive manner, taking into consideration, but not limited to, brightness of
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lights, distance from the Village Board, size of the equipment, the amount of
noise generated by the activity, and the ability of the public to still participate in
the meeting.
5. If the Mayor determines that the recording is interfering with the meeting, the
Mayor may request the individual alter his/her behavior to eliminate the
interference. If the Mayor's request is not complied with, the Mayor may direct
that the individual be removed from the meeting.
RULE ELEVEN: ADJOURNMENT
A motion to adjourn is always in order (except when a vote is being taken) and such
motion shall be decided without debate.
RULE TWELVE: MINUTES
1. Minutes shall be taken by the Village Clerk.
2. Minutes are not required to be a verbatim account of the meeting. Nor should the
minutes include a reference to each comment made during the meeting. At a
minimum, the minutes should reflect actions taken by the Board. However, the
Board may require that an audio or video recording be made of its meetings to
insure accuracy and to resolve any disputes. These audio or video recording must
be available for a minimum 4 months after transcription and/or approval of
minutes or proceedings as stated in the Records Retention and Disposition
Schedule MU-1.
3. Furthermore, the Board may, by a majority vote of its membership, require that a
specific statement, text of a resolution or agreement, etc., be included verbatim in
the minutes.
4. There is no State statutory requirement that the Village Clerk record the remarks
of an individual made during an open meeting or an executive session merely
because the speaker so requests. Without a resolution or board directive requiring
the Clerk to include more information in the minutes, a member may not require
the Clerk to correct or amend the minutes to include any more detailed
information.
5. Minutes shall also include the following:
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a. Date, place and time of meeting
b. Notation of presence or absence of Board members and time of arrival or
departure if different from the time of call to order
c. Name and title of other village officials and employees present
d. Record of report of Village Manager
e. Record of communications received
f. Time of adjournment
g. Signature of Clerk
6. The Village Clerk shall comply with the requirements established in the State
Open Meetings Law.
RULE THIRTEEN: CHANGE OF RULES
1. The Board may, by two-thirds vote of those present and voting, waive or suspend
any rule of the Board so long as it does not conflict with the Charter, Village
Code or State Law for the maximum duration of that meeting.
2. These Rules shall remain in force and effect until amended by a 2/3 vote of the
Board.
3. At the Re-organization meeting, Rules of Procedure may be adopted by a majority
vote of the Board.
RULE FOURTEEN: PROCEDURES NOT COVERED
Robert’s Rules of Order, (Current Edition, Henry Robert et al) shall govern the procedure
of the Board as to any matter that is not covered in these Rules or applicable law. A copy
of Robert’s Rules shall be provided to each member.
RULE FIFTEEN: PARLIAMENTARIAN
The Corporation Counsel shall be the Parliamentarian.
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RULE SIXTEEN: REORGANIZATION MEETING
1. The Reorganization Meeting will be held on the Tuesday after the first Monday in
April following the Village Election or on such adjourned date as the Board may
determine at such meeting.
2. At the Reorganization Meeting, the Mayor shall determine the seating
arrangement of the Board.
3. The Reorganization Meeting will include the following resolutions:
• Appointment of Village Clerk
• Appointment of President of the Board of Trustees (Deputy Mayor)
• Appointment of Village Treasurer
• Appointment of Corporation Counsel
• Appointment of Deputy Village Clerk
• Appointment of Deputy Treasurer
• Appointment of Registrar of Vital Statistics
• Appointment of Village Justice
• Appointment of Associate (Acting) Police Justice
• Appointment of Associate (Acting) Police Justice
• Appointment of Code Prosecutor
• Appointment of Vehicle & Traffic Prosecutor
• Appointment of Auditor of Claims
• Appointment of Receiver of Taxes
• Appointment of Trustees of the Police Pension Fund
• Appointment of two Trustees to the Port Chester-Rye Brook Public
Library Intermunicipal Committee (IMC)
• Appointment of the Village Manager to the Port Chester-Rye Brook
Public Library Intermunicipal Committee (IMC)
• Appointment of two Trustees to the School District Liaison Subcommittee
• Adoption of the Rules of Procedure of the Board of Trustees
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• Designate of Depositories for funds of the Village of Port Chester
• Designate of Depository for funds of the Police Pension Fund of the
Village of Port Chester
• Adopt the Investment Policy for the Village of Port Chester
• Adopt the Fund Balance Policy for the Village of Port Chester
• Adopt the Journal Entry Policy
• Adopt the Fixed Asset Policy of the Village of Port Chester
• Adopt the Procurement Policy for the Village of Port Chester
• Providing for Mileage Reimbursement
• Providing for attendance at training schools, education sessions, etc. for
the benefit of local government
• Designation of the Official Newspaper of the Village of Port Chester
RULE SEVENTEEN: MISCELLANEOUS
Board members that anticipate being absent from a meeting should notify the Clerk as
soon as practicable.
Adopted: September 7, 2010
Amended: March 19, 2012
Amended: September 18, 2017
Amended: June 4, 2018
Amended: April 5, 2022
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RES 04
RESOLUTION 04-08-2025
APPOINTMENT OF CORPORATION COUNSEL
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that ________________, hereby is appointed to the position of
CORPORATION COUNSEL for the Village of Port Chester, New York, to expire on
April 5, 2027, at an annual rate of compensation as set forth in the Village Budget or as
heretofore adopted by the Board of Trustees, to be paid every two weeks.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 17 of 55

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RES 05
RESOLUTION 04-08-2025
APPOINTMENT OF VILLAGE TREASURER
On motion of TRUSTEE , seconded by TRUSTEE , the following resolution
was adopted by the Board of Trustees of the Village of Port Chester, New York:
RESOLVED, that ANTHONY SILIGATO, be and is hereby appointed
TREASURER for the Village of Port Chester, New York, said appointment to be effective
immediately and to expire on April 5, 2027, at an annual rate of compensation as set forth in
the Village Budget or as heretofore adopted by the Board of Trustees, to be paid every two
weeks.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 18 of 55

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RES 06
04-08-2025
RESOLUTION
APPOINTMENT OF DEPUTY VILLAGE TREASURER
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that JOHNATHAN CORVINO be and he hereby is appointed
DEPUTY VILLAGE TREASURER for the Village of Port Chester, New York, said
appointment to be effective immediately and to expire on April 5, 2027, at an annual rate
of compensation as set forth in the Village Budget or as heretofore adopted by the Board
of Trustees, to be paid every two weeks.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 19 of 55

[PAGE 20]
RES 07
04-08-2025
RESOLUTION
APPOINTMENT OF DEPUTY VILLAGE CLERK
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that SARA SUMMA, be and is hereby appointed DEPUTY
VILLAGE CLERK for the Village of Port Chester, New York, said reappointment to be
effective immediately and to expire on April 5, 2027, at an annual rate as set forth in the
Village Budget or as heretofore adopted by the Board of Trustees, to be paid every two
weeks.
Approved as to Form:
James R. Carpiniello, Village Attorney
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RES 08
04-08-2025
RESOLUTION
APPOINTMENT OF REGISTRAR OF VITAL STATISTICS
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that SARA SUMMA, be and hereby is appointed REGISTRAR OF
VITAL STATISTICS of the Village of Port Chester, New York, for a term effective
immediately and to expire April 5, 2027.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 21 of 55

[PAGE 22]
RES 09
RESOLUTION 04-08-2025
APPOINTMENT OF MEMBER TO IDA – LDC
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution as adopted by the Board of Trustees of the Village of Port Chester, New York:
RESOLVED, that SYLVIA DUNDON, residing in Port Chester New York, be
and hereby is appointed as a member of the Port Chester Industrial Development Agency
(PCIDA) to fill the seat previously held by Juliana C Alzate; and
BE IT FURTHER RESOLVED, that SYLVIA DUNDON, residing in Port
Chester New York, be and hereby is appointed as a member of the Port Chester Local
Development Corporation (LDC) to fill the seat previously held by Juliana C Alzate.
Approved as to Form:
James R. Carpiniello, Village Attorney
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[PAGE 23]
RES 10
RESOLUTION 04-08-2025
APPOINTMENT OF MEMBER TO IDA – LDC
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution as adopted by the Board of Trustees of the Village of Port Chester, New York:
RESOLVED, that GEORGE FORD, residing in Port Chester New York, be and
hereby is appointed as a member of the Port Chester Industrial Development Agency
(PCIDA) to fill the seat previously held by John J Allen, Jr.; and
BE IT FURTHER RESOLVED, that GEORGE FORD, residing in Port Chester
New York, be and hereby is appointed as a member of the Port Chester Local
Development Corporation (LDC) to fill the seat previously held by John J Allen, Jr.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 23 of 55

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RES 11
04-08-2025
RESOLUTION
AUDITOR OF CLAIMS
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that STUART L. RABIN, VILLAGE MANAGER, be and is hereby
designated to act as Auditor to audit and direct the payment of claims against the Village,
during his capacity of Village Manager.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 24 of 55

[PAGE 25]
RESOLUTION
RES 12
04-08-2025
RECEIVER OF TAXES
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
WHEREAS, Title IV, Section 2A of the Village Charter provides that the Village
Board of Trustees may appoint the Rye Town Receiver of Taxes as the Receiver of Taxes
for the Village of Port Chester; and
WHEREAS, the Town of Rye has appointed CARLA PUGLIESE to an unexpired
term as Rye Town Receiver of Taxes. Now, therefore, be it
RESOLVED, that CARLA PUGLIESE, be appointed Receiver of Taxes, effective
immediately, with term to expire December 31, 2025.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 25 of 55

[PAGE 26]
RES 13
RESOLUTION 04-08-2025
APPOINTING TRUSTEES TO THE PCRB LIBRARY
INTERMUNICIPAL COMMITTEE
On motion of TRUSTEE DIDDEN, seconded by TRUSTEE GRANGENOIS-
THOMAS, the following resolution was adopted by the Board of Trustees of the Village
of Port Chester, New York:
RESOLVED, that MAYOR LUIS A. MARINO, TRUSTEE NANCY F.
NAULAGUARI, and TRUSTEE RICHARD ABEL, be and hereby are appointed as
members of the Port Chester-Rye Brook Public Library Intermunicipal Committee
(IMC), effective immediately and to expire on April 5, 2027.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 26 of 55

[PAGE 27]
RES 14
04-08-2025
RESOLUTION
APPOINTMENT OF VILLAGE PROSECUTOR - VEHICLE AND TRAFFIC
(Assistant District Attorney)
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that MATT J. TROY, III, hereby is appointed Village Prosecutor –
Vehicle and Traffic (Assistant District Attorney) for the Village of Port Chester, to be
effective immediately and to expire on April 5, 2027, at an annual rate of compensation
as set forth in the Village Budget or as heretofore adopted by the Board of Trustees,
payable monthly; and be it further
RESOLVED, that the prosecutor is hereby authorized to provide coverage when
the Village Prosecutor- Code Enforcement has a conflict or other incapacity.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 27 of 55

[PAGE 28]
RES 15
04-08-2025
RESOLUTION
APPOINTMENT OF VILLAGE PROSECUTOR- CODE ENFORCEMENT
(Assistant District Attorney)
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that CALLI JONES, be and he hereby is appointed Village
Prosecutor- Code Enforcement (Assistant District Attorney) for the Village of Port
Chester, to be effective immediately and to expire on April 5, 2027, at an annual rate of
compensation as set forth in the Village Budget or as heretofore adopted by the Board of
Trustees, payable monthly; and be it further
RESOLVED, that the prosecutor is hereby authorized to provide coverage when the
Village Prosecutor – Vehicle and Traffic has a conflict or other incapacity.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 28 of 55

[PAGE 29]
RES 16
RESOLUTION 04-08-2025
DESIGNATING MEMBER TO THE PORT CHESTER-RYE BROOK PUBLIC
LIBRARY INTERMUNICIPAL COMMITTEE (IMC)
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that STUART L. RABIN VILLAGE MANAGER, be and is hereby
designated to act as a member of the Port Chester-Rye Brook Public Library
Intermunicipal Committee (IMC), effective immediately and to expire on April 5, 2027.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 29 of 55

[PAGE 30]
RES 17
RESOLUTION 04-08-2025
APPOINTMENT OF MEMBERS TO SCHOOL DISTRICT
LIAISON SUBCOMMITTEE
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that Mayor Luis A. Marino, Trustee Philip Dorazio, And Trustee
John Allen, are hereby appointed to serve as members of the School Liaison
Subcommittee.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 30 of 55

[PAGE 31]
RES 18
04-08-2025
RESOLUTION
DESIGNATED THE OFFICIAL NEWSPAPER
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that the JOURNAL NEWS is hereby designated as the OFFICIAL
NEWSPAPER of the Village of Port Chester effective immediately and to expire on
April 5, 2027.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 31 of 55

[PAGE 32]
RES 19
RESOLUTION 04-08-2025
DESIGNATION OF DEPOSITORIES FOR THE VILLAGE OF PORT CHESTER
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that the JP MORGAN CHASE BANK, N.A.; TD BANK; M & T
BANK and NYCLASS (New York Cooperative Liquid Asset Securities System) be and
hereby are designated as Depositories for funds of the Village of Port Chester, New York,
and that all withdrawals there from be made by check or order duly signed by the Village
Treasurer of the Village of Port Chester, New York, or his designate.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 32 of 55

[PAGE 33]
RESOLUTION
RES 20
04-08-2025
INVESTMENT POLICY
On motion of TRUSTEE , seconded by TRUSTEE the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
WHEREAS, pursuant to General Municipal Law, Section 39, local governments
in the State of New York, including villages, are required to adopt a comprehensive
written investment policy; and
WHEREAS, local governments are required to review their investment policies
on an annual basis; and
WHEREAS, the Village of Port Chester has reviewed its policy annually since
adoption in 1993; Now, therefore, be it
RESOLVED, that the Board of Trustees does hereby approve and adopt the
attached Investment Policy for the Village of Port Chester.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 33 of 55

[PAGE 34]
INVESTMENT POLICY
FOR THE VILLAGE OF PORT CHESTER
I. SCOPE
This investment policy applies to all moneys and other financial resources
available for investment on its own behalf or on behalf of any other entity of individual.
II. OBJECTIVES
The primary objectives of the local government’s investment activities are, in
priority order,
• to conform with all applicable federal, state and other legal requirements
(legal);
• to adequately safeguard principal (safety);
• to provide sufficient liquidity to meet all operating requirements (liquidity);
and
• to obtain a reasonable rate of return (yield).
III. DELEGATION OF AUTHORITY
The governing board’s responsibility for administration of the investment
program is delegated to the Village Treasurer who shall establish written procedures for
the operation of the investment program consistent with these investment guidelines.
Such procedures shall include an adequate internal control structure to provide a
satisfactory level of accountability based on a data base or records incorporating
description and amounts of investments, transaction dates, and other relevant information
and regulate the activities of subordinate employees.
IV. PRUDENCE
All participants in the investment process shall seek to act responsibly as
custodians of the public trust and shall avoid any transaction that might impair public
confidence in the Village of Port Chester to govern effectively.
Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment, considering the
safety of the principal as well as the probable income to be derived.
All participants involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the investment program, or
which could impair their ability to make impartial investment decisions.
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[PAGE 35]
V. DIVERSIFICATION
It is the policy of the Village of Port Chester to diversify its deposits and
investments by financial institution, by investment instrument, and by maturity
scheduling.
VI. INTERNAL CONTROLS
It is the policy of the Village of Port Chester for all moneys collected by any
officer or employee of the government to transfer those funds to the Village Treasurer
within five (5) days of deposit, or which the time period specified in law, whichever is
shorter.
The Village Treasurer is responsible for establishing and maintaining an internal
control structure to provide reasonable, but not absolute, assurance that deposits and
investments are safeguarded against loss from unauthorized use or disposition, that
transactions are executed in accordance with management’s authorization and recorded
properly, and are managed in compliance with applicable laws and regulations.
VII. DESIGNATION OF DEPOSITORIES
The banks and trust companies authorized for the deposit of monies up to the
following maximum amounts are:
Depository Name Maximum Amount
JP Morgan Chase, N.A. 30,000,000
NYCLASS 40,000,000
TD Bank 25,000,000
M & T Bank 5,000,000
VIII. COLLATERALIZING OF DEPOSITS
In accordance with the provisions of General Municipal Law, §10, all deposits of
the Village of Port Chester, including certificates of deposit and special time deposits, in
excess of the amount insured under the provisions of the Federal Deposit Insurance Act
shall be secured:
1. By a pledge of “eligible securities” with an aggregate “market value”, as
provided by General Municipal Law, §10, equal to the aggregate amount
of deposits from the categories designated in Appendix A to the policy.
Page 35 of 55

[PAGE 36]
2. By an eligible “irrevocable letter of credit” issued by a qualified bank
other than the bank with the deposits in favor of the government for a
term not to exceed 90 days with an aggregate value equal to 140% of the
aggregate amount of deposits and the agreed upon interest, if any. A
qualified bank is one whose commercial paper and other unsecured
short-term debt obligations are rated in one of the three highest rating
categories by at least one nationally recognized statistical rating
organization or by a bank that is in compliance with applicable federal
minimum risk-based capital requirements.
3. By an eligible surety bond payable to the government for an amount at
least equal to 100% of the aggregate amount of deposits and the agreed
upon interest, if any, executed by an insurance company authorized to do
business in New York State, whose claims - paying ability is rated in the
highest rating category by at least two nationally recognized statistical
rating organizations.
IX. SAFEKEEPING AND COLLATERALIZATION
Eligible securities used for collateralizing deposits shall be held by (the
depository and/or a third party) bank or trust company subject to security and custodial
agreements.
The security agreement shall provide that eligible securities are being pledged to
secure local government deposits together with agreed upon interest, if any, and any costs
or expenses arising out of the collection of such deposits upon default. It shall also
provide the conditions under which the securities may be sold, presented for payment,
substituted or released and the events, which will enable the local government to exercise
its rights against the pledged securities. In the event that the securities are not registered
or inscribed in the name of the local government, such securities shall be delivered in a
form suitable for transfer or with an assignment in blank to the Village of Port Chester or
its custodial bank.
The custodial agreement shall provide that securities held by the bank or trust
company, or agent of and custodian for, the local government, will be kept separate and
apart from the general assets of the custodial bank or trust company and will not, in any
circumstances, be commingled with or become part of the backing for any other deposit
or other liabilities. The agreement should also describe that the custodian shall confirm
the receipt, substitution or release of the securities. The agreement shall provide for the
frequency of revaluation of eligible securities and for the substitution of securities when
a change in the rating of a security may cause ineligibility. Such agreement shall include
all provisions necessary to provide the local government a perfected interest in the
securities.
Page 36 of 55

[PAGE 37]
X. PERMITTED INVESTMENTS
As authorized by General Municipal Law, §11, the Village of Port Chester
authorizes the Village Treasurer to invest moneys not required for immediate expenditure
for terms not to exceed its projected cash flow needs in the following types of
investments:
• Special time deposit accounts;
• Certificates of deposit;
• Obligations of the United States of America;
• Obligations guaranteed by agencies of the United States of America where the
payment of principal and interest are guaranteed by the United States of
America;
• Obligations of the State of New York;
• Obligations issued pursuant to LFL §24.00 or 25.00 (with approval of the
State Comptroller) by any municipality, school district or district corporation
other than the (Village of Port Chester);
• Obligations of public authorities, public housing authorities, urban renewal
agencies and industrial development agencies where the general State statutes
governing such entities or whose specific enabling legislation authorizes such
investments.
• Certificates of Participation (COPS) issued pursuant to GML, §109-b,
• Obligations of this local government, but only with any moneys in a reserve
fund established pursuant to GML, §6-c, 6-d, 6-e, 6-g, 6-h, 6-j, 6-k, 6-l, 6-m,
or 6-n.
All investment obligations shall be payable or redeemable at the option of the
Village of Port Chester within such times as the proceeds will be needed to meet
expenditures for purposes for which the moneys were provided and, in the case of
obligations purchased with the proceeds of bonds or notes, shall be payable or
redeemable at the option of the Village of Port Chester within two years of the date of
purchase.
XI. AUTHORIZED FINANICAL INSTITUTIONS AND DEALERS
The Village of Port Chester shall maintain a list of financial institutions and
dealers approved for investment purposes and establish appropriate limits to the amount
of investments, which can be made with each financial institutions or dealer. All financial
institutions with which the local government conducts business must be credit worthy.
Banks shall provide their most recent Consolidated Report of Condition (Call Report) at
the request of the Village of Port Chester. Security dealers not affiliated with a bank shall
be required to be classified as reporting dealers affiliated with the New York Federal
Reserve Bank, as primary dealers. The Village Treasurer is responsible for evaluating the
financial position and maintaining a listing of proposed depositaries, trading partners and
custodians. Such listing shall be evaluated at least annually.
Page 37 of 55

[PAGE 38]
XII. PURCHASE OF INVESTMENTS
The Village Treasurer is authorized to contract for the purchase of investments:
1. Directly, including through a repurchase agreement, from an authorized
trading partner.
2. By participation in a cooperative investment program with another
authorized governmental entity pursuant to Article 5G of the General
Municipal Law where such program meets all the requirements set forth
in the Office of the State Comptroller Opinion No. 88-46, and the
specific program has been authorized by the governing board.
3. By utilizing an ongoing investment program with an authorized trading
partner pursuant to a contract authorized by the governing board.
All purchased obligations, unless registered or inscribed in the name of the local
government, shall be purchased through, delivered to and held in the custody of a bank or
trust company. Such obligations shall be purchased, sold or presented for redemption or
payment by such bank or trust company only in accordance with prior written
authorization from the officer authorized to make the investment. All such transactions
shall be confirmed in writing to the Village of Port Chester by the bank or trust company.
Any obligation held in the custody of a bank or trust company shall be held pursuant to a
written custodial agreement as described in General Municipal Law, §10.
The custodial agreement shall provide that securities held by the bank or trust
company, as agent of and custodian for, the local government, will be kept separate and
apart from the general assets of the custodial bank or trust company and will not, in any
circumstances, be commingled with or become part of the backing for any other deposit
or other liabilities. The agreement shall describe how the custodian shall confirm the
receipt and release of the securities. Such agreement shall include all provisions
necessary to provide the local government a perfected interest in the securities.
XIII. REPURCHASE AGREEMENTS
Repurchase agreements are authorized subject to the following restrictions:
• All repurchase agreements must be entered into subject to a Master
Repurchase Agreement.
• Trading partners are limited to banks or trust companies authorized to do
business in New York State and primary reporting dealers.
• Obligations shall be limited to obligations of the United States of America and
obligations of agencies of the United State of America where principal and
interest are guaranteed by the United States of America.
• No substitution of securities will be allowed.
• The custodian shall be a party other than the trading partner.
Page 38 of 55

[PAGE 39]
Appendix A
Schedule of Eligible Securities
(ì) Obligations issued, or fully insured or guaranteed as to the payment of
principal and interest, by the United States of America, an agency thereof
or a United States government sponsored corporation.
(ii) Obligations issued or fully guaranteed by the International Bank for
Reconstruction and Development, the Inter-American Development Bank,
the Asian Development Bank, and the African Development Bank.
(iii) Obligations partially insured or guaranteed by any agency of the United
States of America, at a proportion of the Market Value of the obligation that
represents the amount of the insurance or guaranty.
(iv) Obligations issued or fully insured or guaranteed by the State of New
York, obligations issued by a municipal corporation, school district or
district corporation of such State or obligations of any public benefit
corporation which under a specific State statute may be accepted as
security for deposit of public moneys.
(v) Obligations issued by states (other than the State of New York) of the
United States rated in one of the three highest rating categories by at least
one nationally recognized statistical rating organization.
(vi) Obligations of Puerto Rico rated in one of the three highest rating
categories by at least one nationally recognized statistical rating organization.
(vii) Obligations of counties, cities and other governmental entities of a state
other than the State of New York having the power to levy taxes that are
backed by the full faith and credit of such governmental entity and rated in
one of the three highest rating categories by at least one nationally recognized
statistical rating organization.
(viii) Obligations of domestic corporations rated in one of the two highest
rating categories by at least one nationally recognized statistical rating
organization.
(ix) Any mortgage related securities, as defined in the Securities Exchange
Act of 1934, as amended, which may be purchased by banks under the
limitations established by bank regulatory agencies.
(x) Commercial paper and bankers’ acceptance issued by a bank, other than
the Bank, rated in the highest short term category by at least one nationally
recognized statistical rating organization and having maturities of not longer
than 60 days from the date they are pledged.
(xi) Zero coupon obligations of the United States government marketed as
“Treasury strips”.
Page 39 of 55

[PAGE 40]
RES 21
04-08-2025
RESOLUTION
FUND BALANCE POLICY
On motion of TRUSTEE , seconded by TRUSTEE the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that the Board of Trustees hereby adopts the Fund Balance Policy
for the Village of Port Chester, copy of which is annexed and made a part of this
resolution.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 40 of 55

[PAGE 41]
Village of Port Chester, New York
Fund Balance Policy
Purpose
The Village of Port Chester has enacted the following policy in an
effort to ensure financial security and stability in a volatile economic
environment.
Reserve funds (which essentially are a legally authorized savings account
for particular specific purposes) are an important component in the
Village’s financial planning for specific expenses, future projects,
acquisitions and other lawful purposes. To this end the Village may
establish and maintain reserve funds in accordance with New York State
Laws. The Village will also consider rules and/or opinions issued by the
New York State Comptroller when they are not in conflict with law.
The Village reserve funds must be properly established and maintained
to promote the goals of creating an open, transparent and accountable
use of public funds. The Village may engage independent experts and
professionals, including but not limited to auditors, accountants and
other financial and legal counsel, as necessary to monitor all reserve
fund activity and prepare reports that the Village may require.
The Village’s primary objective is to maintain a prudent level of
financial resources to protect against reducing service levels or raising
taxes and fees due to temporary revenue shortfalls or unpredicted one-
time expenditures. The Village also seeks to maintain the highest
possible credit ratings which are dependent, in part, on the Village’s
maintenance of a healthy fund balance.
Definitions
Fund Balance: Fund balance is the difference between the assets and
liabilities reported in a governmental fund. Fund balance is not
necessarily the cash balance of the Village, the fund balance consists of
other assets as well such as money due from the state and federal
government, and accounts receivable. Fund balances are classified into
various components depending on the limitations placed on the use of
the funds. The hierarchy indicates the extent to which a government is
bound to observe spending constraints that govern how it can use
amounts reported in the governmental funds balance sheet.
The Village shall comply with the reporting requirements of Article 3 of
General Municipal Law of the State of New York and the Governmental
Accounting Standards Board (GASB) Statement Number 54, Fund
Balance Reporting and Governmental Fund Type Definitions. GASB
Page 41 of 55

[PAGE 42]
Statement Number 54 established the following classifications depicting
how specific amounts can be spent:
• Nonspendable fund balance consists of amounts that are not in a
spendable form in the current period either because of their form or
because they must be maintained intact, including prepaid items,
inventories, long-term portions of loans receivable, and financial
assets held for resale.
• Restricted fund balance consists of amounts that are subject to
externally enforceable legal purpose restrictions imposed by grantors,
bondholders or laws and regulations of higher levels of governments;
or through constitutional provisions or enabling legislation.
• Committed fund balance consists of amounts constrained to specific
purposes by a government itself using its highest level of decision-
making authority; to be reported as committed, amounts cannot be used
for any other purpose unless the government takes the same highest-
level action to remove or change the constraint.
• Assigned fund balance consists of amounts a government intends to use
for a specific purpose; intent can be expressed by the governing body or
by an official or body to which the governing body delegates the
authority.
• Unassigned fund balance consists of amounts that are available for any
purpose; these amounts are reported only in the General Fund.
Policy Statement
The fund balance of the Village of Port Chester General Fund has been
accumulated to provide stability and flexibility to respond to
unexpected adversity and/or opportunities.
The objective is to maintain an unrestricted fund balance (includes
committed, assigned and unassigned fund balance) of not less than
approximately two and a half to three months or 20 to 25% of General
Fund operating expenditures.
Village finances will be managed so as to maintain balances of the
General Fund at a level sufficient to mitigate current and future risks, such
as revenue shortfalls and unanticipated expenditures, ensure stable tax
rates and user fees, and protect the Village’s creditworthiness. The
decision to retain an unrestricted fund balance of not less than
approximately two and a half to three months or 20 to 25% of General
Fund appropriations derives from the following:
Page 42 of 55

[PAGE 43]
• This amount provides adequate funding to cover approximately
no less than two and a half to three months of operating expenditures.
• This amount provides the liquidity necessary to accommodate
the Village’s uneven cash flow in very low collection months such as
November and May due to its inherent semiannually tax collection
schedule.
• The Government Finance Officers Association (GFOA)
recommends at a minimum, “general-purpose governments, regardless
of size, maintain unrestricted budgetary fund balance in their general
fund of no less than two months of regular general fund operating
revenues or regular general fund operating expenditures”.
In the event that the Village’s unrestricted fund balance should fall
below the prescribed level of approximately 20% the Village shall
strive to replenish said fund balance over a period of a minimum three
years to a maximum of no more than five years. The ultimate goal shall
be to incorporate a financially responsible and sustainable surplus or
fund balance maintenance and recovery plan in order to strengthen the
Village’s financial structure.
The Village Board will set aside certain amounts as committed fund
balance. Amounts are to be determined by the Village Manager based
on the need for extraordinary operating or capital that could not be
anticipated and cannot be funded with current budget resources.
The Village Manager will set aside fund balances at fiscal year-end
equal to the amount of outstanding purchase orders or encumbrances as
assigned fund balance.
The Village Board delegates to the Village Manager the authority to
determine the proper amounts to be assigned for purposes as are deemed
necessary. This would provide the liquidity to respond to contingent
liabilities and provide for capital asset replacements.
Effective as of the year ending May 31, 2019, unassigned fund balance
shall be any remaining amounts.
The Village will spend, as allowed and available, the most restricted
dollars before less restricted in the following order:
• Nonspendable (if funds become spendable)
• Restricted
• Committed
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[PAGE 44]
• Assigned
• Unassigned
The Village will be mindful of its role and responsibility as a
fiduciary of public funds when acting on reserve fund issues.
This policy may be updated annually at the Village’s re-organization
meeting in April and or as deemed necessary per the Village Board of
Trustees.
Page 44 of 55

[PAGE 45]
RES 22
04-08-2025
RESOLUTION
JOURNAL ENTRY POLICY
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
RESOLVED, that the Village of Port Chester does hereby adopt the annexed
Journal Entry Policy, which is intended to strengthen the Village’s internal controls for
the posting of journal entries to the general ledger:
Accounting/Payroll
VILLAGE OF PORT CHESTER FINANCE DEPARTMENT
MANUAL JOURNAL ENTRY PROCEDURES
The Village of Port Chester recognizes that manual journal entries are needed and made
for various reasons including but not limited to: record revenues and expenditures, to
transfer funds, or to record balance sheet accruals. These procedures are being established
in order to create proper segregation of duties. (i.e. there should always be an approval by
a person other than the preparer of the journal entry.) Based on the need for manual journal
entries, the following policy is being established to document procedures on how journal
entries are expected to be processed:
1. Journal entries for all funds/departments will be entered by a qualified staff member
in the Finance Department. The individual entering the journal entry should pay
close attention that the correct posting date and fiscal period are used.
2. Appropriate documentation/support shall be included with the journal entry.
3. The Treasurer, Deputy Treasurer or Junior Accountant will review all journal
entries deemed to be of a nonrecurring nature. If a journal entry is determined to be
appropriate, the Treasurer, Deputy Treasurer or Junior Accountant will ensure each
entry is properly coded, in balance and entered for the correct period. In the event
that a journal entry is prepared by the Treasurer, it will be reviewed and approved
by the Deputy Treasurer or Junior Accountant. In the event that a journal entry is
prepared by the Deputy Treasurer, it will be reviewed and approved by the
Treasurer or Junior Accountant.
4. The Treasurer, Deputy Treasurer or Junior Accountant after completing this review
and determining the journal entry is correct will then approve and post the journal
entry.
Page 45 of 55

[PAGE 46]
5. The person responsible for cash receipts, whom is independent of the month-end
bank reconciliation, shall not approve or post any journal entries to cash accounts.
6. The person responsible for preparing payroll journal entries who is independent of
the month-end bank reconciliations for any bank account affected by payroll, shall
not approve or post any journal entries to the payroll cash account or trust & agency
accounts.
7. These procedures are being established in order to create proper segregation of
duties (i.e. there should always be an approval being done by a person other than
the preparer of the journal entry.)
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 46 of 55

[PAGE 47]
RES 23
RESOLUTION 04-08-2025
FIXED ASSET POLICY
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
WHEREAS, the Village of Port Chester policy for the capitalization of property
and equipment purchases begins with any asset purchase over $2,500, and
WHEREAS, on September 7, 2010, the Village increased the threshold for all
future asset purchases from $2,500 to $5,000 based on the recommendation of its
independent auditors. Now, therefore be it
RESOLVED, that machinery, equipment, infrastructure, land and building
improvements and intangible assets costing over $5,000 be capitalized and depreciated
over the assets’ useful lives.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 47 of 55

[PAGE 48]
RES 24
04-08-2025
RESOLUTION
PROCUREMENT POLICY
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
WHEREAS, Section 104-b of the General Municipal Law requires the governing
body of every municipality to adopt a procurement policy for all goods and services which
are not required by law to be publicly bid; and
WHEREAS, the policy has been developed following review by all officials
involved in the procurement process. Now, therefore, be it
RESOLVED, that the Board of Trustees does hereby approve and adopt the
attached Procurement Policy for the Village of Port Chester.
Approved as to Form:
James R. Carpiniello, Village Attorney
Page 48 of 55

[PAGE 49]
This resolution sets forth the policy and procedures of the Village of Port
Chester to meet the requirements of General Municipal Law, section 104-b
Purpose
Goods and services that are not required by law to be procured through
competitive bidding still must be procured in a manner that assures the prudent
and economical use of public monies in the best interest of the taxpayers;
facilitates the acquisition of goods and services of maximum quality at the lowest
possible cost under the circumstances; and guards against favoritism,
improvidence, extravagance, fraud and corruption. Pursuant to General Municipal
Law (GML) §104-b and in furtherance of these aforementioned objectives, the
Board of Trustees is adopting this internal policy governing the procurement of
goods and services that are not subject to the competitive bidding requirements of
GML §103.
Procedures for Determining Whether Procurements are Subject to Bidding
The procurement of goods or services is not subject to the competitive
bidding requirements of GML §103, when it meets one of the following
criteria:
1. Purchase contracts under $20,000;
2. Public Works contracts under $35,000;
3. Emergency purchases;
4. Sole source;
5. Professional services;
6. Surplus and second-hand materials, supplies and equipment from
another governmental entity;
7. Goods purchased from correctional institutions;
8. Goods purchased from agencies for the blind or severely handicapped;
9. Purchases under contracts from other political subdivisions within the
United States if such contract was let in a manner that constituted public
bidding and made available for use by other governmental entities;
10.Purchases under New York State and Westchester County contracts
pursuant to GML § 104;
The decision that a purchase is not subject to competitive bidding must be
documented, in writing, by the Department Head making the purchase and should
include any combination of the following:
1. One or more written/verbal quotes from vendors (verbal quotes must be
memorialized in writing by the Department Head)
2. A memorandum from the Department Head indicating how the
determination was made
3. A copy of the contract indicating the source which makes the item or
service exempt
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[PAGE 50]
Statutory Exception to Quotations/Proposals Requirement of the Policy and
Procedures
Except for procurements made pursuant to GML, § 103 (3) (through certain
county contracts), § 104 (through certain State and Federal contracts), State
Finance Law , § 162, Correction Law , §§ 184 and 186 from “preferred
sources,” including articles manufactured in correctional institutions), or the
items excepted herein (see below), alternative proposals or quotations for
goods and service shall be secured by use of either written requests for
proposals, written quotations, verbal quotations or any other method of
procurement that furthers the purposes of GML § 104-b.
Methods of Competition to be used for Non-Bid Procurements
Estimated Amount of Purchase Contract Method
Less than $2,999 Department head discretion
subject to Village Manager
guidelines and availability of
funds per Treasurer
$3,000-$19,999 At least 3 written/faxed/E-mailed
or otherwise documented quotes
or proposals. Purchase Order
must be signed by the Village
Manager, prior to order being
made
Estimated Amount of Public Works Contract Method
Less than $2,999 Department head discretion subject
to Village Manager guidelines and
availability of funds per Treasurer
$3,000-$34,999 At least 3 written/faxed/e-mailed
quotes or proposals. Purchase
Order must be signed by the Village
Manager, prior to the order being
made.
Request for Proposals Required
a) Procurement of a professional services agreement that has a cost estimated
to exceed $10,000 is subject to a publicly advertised Request for Proposal
(RFP).
1) The RFP must be circulated to at least three companies
2) Contract must be approved by the Board of Trustees
3) A purchase order and/or contract must be signed by the Village Manager
after Board of Trustees approval is granted.
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[PAGE 51]
b) Professional services are services requiring a special or technical skill, training
or expertise. In determining whether a service fits into this category the
Department Head shall take into consideration the following guidelines:
1) Whether the services are subject to state licensing or testing
requirements
2) Whether substantial formal education or training is a necessary
prerequisite to the performance of the services; and
3) Whether the services require a personal relationship between the
individual and municipal officials
Professional or technical service shall include but not be limited to the following:
1) Services of an attorney
2) Services of a physician
3) Technical services of an engineer engage to prepare plans, maps and
estimates
4) Securing insurance coverage and/or services of an insurance broker
5) Services of a certified public accountant
6) Investment management services
7) Printing services involving extensive writing, editing or art work
8) Management of municipally-owned property
9) Computer software or programming services for customized programs or
services involved in substantial modification and customizing of
prepackaged software.
c) The individual or company must be chosen based upon qualifications showing
accountability, reliability, responsibility, skill, education and training, judgment,
integrity, and moral worth. These qualifications are not necessarily found in
the individual or company that offers the lowest price, and the nature of these
services are such that they do not readily lend themselves to competitive
procurement procedures
Adequate Documentation
Documentation and an explanation shall be required whenever a contract is
awarded to someone other than the lowest responsible offeror. This
documentation will include an explanation of how the award was made on the
basis of best value, or how the offeror was not responsible. A determination that
the offeror is not responsible shall be made by the purchaser and may not be
challenged under any circumstances.
Contracts That Do Not Require Seeking Additional Quotes
The solicitation of alternative proposals or quotations will not be required for the
following:
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[PAGE 52]
1) Individual goods or services under $2,999.00. The time and documentation
required to purchase through this policy may be more costly than the item itself
and would therefore not be in the best interest of the taxpayer. In addition, it
is not likely that such de minimis contracts would be awarded based on
favoritism. However, it is recommended whenever possible that the Village try
to obtain three comparison bids/prices, or purchase off State or County
contracts to realize the best price.
2) Purchase of surplus and second-hand goods from any source. If alternate
proposals are required, the Village is precluded from purchasing surplus and
second-hand goods at auctions or through specific advertised sources where
the best prices are usually obtained. It is also difficult to try to compare prices
of used goods and a lower price may indicate an older product.
3) Purchase and service contracts entered into through the New York State
Office of General Services pursuant to GML § 104. In these instances, the
State has already investigated and secured the lowest possible price for the
municipality.
4) GML § 103(16), “Piggybacking law.” This addition authorizes political
subdivisions and districts therein to purchase apparatus, materials, equipment
and supplies and related installation, repair and maintenance of those items
through the use of contracts let by the United States or any agency thereof,
any state or any other political subdivision or district therein given the contract
was made available for use by other governmental entities. To use this
exception three prerequisites must be met:
a. The contract must have been let by the United States or any agency
thereof, any state or any other political subdivision or district therein.
b. The contract must have been made available for use by other
governmental entities.
c. The contract must have been let to the lowest responsible bidder on
the basis of best value in a manner consistent with this section.
5) Contracts for professional services under $10,000, or contract for professional
services with a professional service firm/company with which the Village has
an existing relationship, and where exigent circumstances make an RFP
inappropriate.
6) When goods or services are available from only one source. If a determination
is made that a particular item or service is available from one source only, and
that no possibility of competition exists, the seeking of alternative bids is not
required. Department Heads must document:
a) The unique benefit of the item or service compared to other like in kind,
items or services available in the market place.
b) That no other item provides substantially equivalent or similar benefits.
c) That considering the benefits received, the cost of the item or
service is reasonable, when compared to other like in kind items or
services in the marketplace.
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[PAGE 53]
7) Emergency work and purchases. After an emergency has been declared, the
Village Manager may procure the necessary goods, services, or public work
as required by the emergency. These goods or services must be purchased,
and in the case of public work contracted, immediately where a delay in
seeking alternate proposals may threaten the life, health, safety or welfare of
the residents. This section does not preclude alternate proposals if time
permits. Emergency situations must be documented.
Individuals Responsible for Purchasing
All Department Heads
Input From Officers
Comments have been solicited from officers of the Village of Port Chester
involved in the procurement process prior to the enactment of this policy and
procedures, and will be solicited from time to time hereafter. Policies and
procedures will be established by the Village Manager and revised as necessary
to comply with this policy.
Local Preference and Minority and Women Owned Enterprises.
It is the preference of the Village to provide opportunities for the purchase of goods
and services from (i) business enterprises located in the Village of Port Chester
and (ii) certified minority and/or women-owned business enterprises. To that end,
the Village will utilize available lists of M/WBE firms certified by the State of New
York and will solicit bids and proposals from such businesses by notifying them of
opportunities to submit proposals and bids for goods and services. MBE and WBE
businesses will be provided with sufficient time to submit proposals in response to
solicitations.
Annual Review
The Board of Trustees shall annually review and, when needed, update this
policy and procedures. The Village Treasurer shall be responsible for
conducting an annual evaluation of the effectiveness of the procurement policy
and procedures and evaluation of the control procedures established to ensure
compliance with the procurement policy, and shall be responsible for reporting
back to the Board of Trustees.
Unintentional Failure to Comply
The unintentional failure to comply fully with the provisions of GML, § 104-b shall
not be grounds to void action taken or give rise to a cause of action against the
Village of Port Chester or any officer or employee thereof.
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[PAGE 54]
RES 25
04-08-2025
RESOLUTION
MILEAGE REIMBURSEMENT
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
WHEREAS, the Board of Trustees of the Village of Port Chester has determined
to pay a fixed rate for mileage reimbursement to officers and employees of the Village
who use their personal automobiles while performing their official duties on behalf of the
Village; and
WHEREAS, the Federal Government Internal Revenue Service (IRS) issues the
standard mileage rate on an annual basis commencing January 1 through December 31;
and
WHEREAS, the Village adopts the standard mileage rate as established by the
IRS on an annual basis for the purposes of mileage reimbursement to officers and
employees of the Village of Port Chester. Now, therefore, be it
RESOLVED, that the Mayor and Board of Trustees approves mileage
reimbursement to such officers and employees at the rate issued by the IRS per mile for
business miles driven.
Approved as to Form:
James R. Carpiniello, Village Attorney
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[PAGE 55]
RES 26
RESOLUTION
04-08-2025
TRAINING SCHOOLS & EDUCATION SESSIONS
FOR VILLAGE OFFICERS, DEPARTMENT HEADS & EMPLOYEES
On motion of TRUSTEE , seconded by TRUSTEE , the following
resolution was adopted by the Board of Trustees of the Village of Port Chester, New
York:
WHEREAS, Section 77-b of the General Municipal Law authorizes municipal
officials and employees to attend training schools, educational sessions, etc., conducted
for the benefit of the local government; and
WHEREAS, it is determined by the Board of Trustees that attendance by certain
municipal officials and employees at one or more of these meetings, conferences or
schools benefits the municipality. Now, therefore be it,
RESOLVED, that the officers, department heads and employees for whom
monies have properly been budgeted may attend training schools, education sessions and
other meetings that may be beneficial to the carrying out of their official duties and which
have been approved by the Village Manager prior to attendance; and be it further
RESOLVED, that this resolution shall take effect immediately.
Approved as to Form:
James R. Carpiniello, Village Attorney
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