City of Box Elder
City Council Agenda
Tuesday, May 5, 2026
Tuesday, May 5, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
If not attending the meeting in person, the City of Box Elder encourages written submission of public comments by email to: cityclerk@boxelder.us. All such written comments will be read aloud at the meeting during the public comment period. Please include your name and address in all written public comment submissions.
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1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
6.A Public Hearing for Rezone Application No. ZONE26-04-02-0019: Redferen Subdivision - Restricted Lot 1 Rezone to Highway Service
No Action
6.B Public Hearing for Rezone Application No. ZONE26-04-02-0020: Redferen Subdivision - Restricted Lot 2 Rezone to Residential Multi-Family (R-3)
No Action
7. PUBLIC COMMENT:
(3-minute time limit per speaker)
This is a time for the members of the public to address the Council. On any issue not on the agenda, action will not be taken at the meeting except by placement on the agenda by unanimous vote of the Council members present. If you want to comment during public comment, please click on the participants tab on the bottom of your screen, then select “raise hand” at the bottom right of the screen (or dial * 9 on your phone if you’ve called into the meeting). Staff will ask you to unmute and will then recognize you by name or phone number when it is your turn to speak. This will allow everyone to be heard in a timely manner.
8. AWARDS AND RECOGNITIONS:
8.A Proclamation: National Public Works Week, May 17-23, 2026
No Action Required. Proclamation to be read by Mayor.
8.B Proclamation: 57th Annual Professional Municipal Clerks Week, May 3-9, 2026
No Action Required. Proclamation to be read by Mayor.
8.C Proclamation: National Police Week, May 11 - 16, 2026
Mayor to read proclamation into the record.
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: April 21, 2026
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: April 21, 2026
Informational Only.
10. CONSENT AGENDA:
Agenda items on the Consent Agenda are meant to be approved as a group with a single motion. Questions may be asked of any Consent Agenda items but may not be debated. Any Consent Agenda item may be removed from the Consent Agenda for separate action at the request of any Council Member or anyone present. All questions are to be directed to the Department Head.
10.A City Council Regular Meeting Minutes: April 21, 2026
CC: Motion to approve the City Council Regular Meeting minutes from April 21, 2026, as presented.
10.B Claims List: May 5, 2026
CC: Motion to approve the May 5, 2026, Claims List as presented.
10.C Ordinance No. 791, an Ordinance Amending Chapter 22, Nuisances, The City of Box Elder Municipal Code, Second Reading
CC: Motion to approve and adopt Ordinance No. 791 as presented on its Second and Final Reading.
10.D Ordinance No. 793, an Ordinance Authorizing Budget Amendment No. 3 to the 2026 Budget, Second Reading
CC: Motion to approve and adopt Ordinance No. 793 as presented on its Second and Final Reading
10.E Ordinance No.794, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Tract 1A and Tract 1B of Alpha Omega Subdivision in Section 25, T2N, R8E, B.H.M., Box Elder, Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 794 as presented on its Second and Final Reading.
10.F Ordinance No. 795, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Tract 1A and Tract 1B of Alpha Omega Subdivision in Section 25, T2N, R8E, B.H.M., Box Elder, Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 795 as presented on its Second and Final Reading.
10.G Resolution No. 26-22, a Resolution to Approve a Petition for Annexation of the Previously Unannexed Portion of Cheyenne Boulevard Right-of-Way Adjacent to the West of Radar Hill Road Located Between Tract 2R of Cheyenne Pass Subdivision in Section 36, Lot 8 of Block 1 of Flying Eagle Ranchettes in Section 25, and Lot 7, Less Lot H1 of Block 1 of Flying Eagle Ranchettes in Section 25, All in Township 2 North, Range 8 East, Black Hills Meridian, City of Box Elder, Pennington County, South Dakota
CC: Motion to approve Resolution No. 26-22 as presented.
10.H Joint Powers Agreement: City of Rapid City - Traffic signal for North Elk Vale Road and East Mall Drive Intersection, Box Elder Project No. 25036
CC: Motion to approve the Joint Powers Agreement with Rapid City for the installation of a traffic signal on the intersection of N Elk Vale Rd & E Mall Dr, as presented, and authorize the mayor to sign associated documents.
10.I Temporary Public Access and Utility Easement Agreement: 453 Coyote Trail. Lot 1, Block 7, Creekside Estates Subdivision. Township 2 North, Range 9 East, Black Hills Meridian, Pennington County, South Dakota. Drainage repair for Coyote Trail Project No. 25027
PWPZ: Motion to approve the Temporary Public Access and Utility Easement Agreement with property owner Randolph Maxon at 453 Coyote Trail, as presented, and authorize a $600.00 credit to the utility account of property owner for establishing the vegetation.
CC: Motion to approve the Temporary Public Access and Utility Easement Agreement with property owner Randolph Maxon 453 Coyote Trail, as presented, authorize a $600.00 credit to the utility account of property owner for establishing the vegetation, and authorize the mayor to sign associated documents.
10.J Lease Purchase Agreement: Deere Credit, Inc., One John Deere 331 P-Tier Compact Track Loader
CC: Motion to approve the Lease Purchase Agreement with Deere Credit, Inc., as presented for the purchase of a 2026 John Deer 331 P-Tier Compact Track Loader over a five-year period with annual payments of $18,752.50, and authorize the mayor to sign associated documentation.
10.K Service Agreement: BlueArrow Telematics - Origo Inspect DVIR Software
CC: Motion to approve the Service Agreement with Blue Arrow Telematics, as presented, for the use of Origo Inspect software in the amount of $38.50 per month and authorize the mayor to sign associated documentation.
10.L Lease Agreement: Box Elder Youth Baseball - Use of Community Park Baseball Fields
CC: Motion to approve a lease agreement, as presented, with Box Elder Youth Baseball for use of city-owned baseball fields from April 1, 2026, to August 1, 2026, and authorize the mayor to sign associated documentation.
11. INFORMATIONAL ITEMS:
11.A UPDATE: Black Hills Children's Museum Board
Informational Only.
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
14. NEW BUSINESS:
14.A Ordinance No. 796, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Restricted Lot 1 of Redferen Subdivision in Section 21, T2N, R9E, B.H.M., Pennington County, South Dakota, First Reading
CC: Motion to approve Ordinance No. 796 as presented on its First Reading.
**Going same night as a rezone application requires a public hearing.
14.B Ordinance No. 797, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Restricted Lot 2 of Redferen Subdivision in Section 21, T2N, R9E, B.H.M., Box Elder, Pennington County, South Dakota, First Reading
CC: Motion to approve Ordinance No. 797 as presented on its First Reading.
**Going same night as a rezone application requires a public hearing.
14.C Resolution No. 26-25, a Resolution Updating the City of Box Elder Purchasing Policy per Section 2-204 of the City of Box Elder Municipal Code
CC: Motion to approve Resolution No. 26-25 as presented.
**Going to City Council same night due to: ensuring the City can immediately align procurement practices with updated requirements and avoid any disruption to purchasing or compliance.
14.D Resolution No. 26-26, a Resolution to Approve a Plat for Lots 1R and 2R of Sheely Subdivision Within the Platting Jurisdiction of the City of Box Elder, Meade County, South Dakota
CC: Motion to approve Resolution No. 26-26 as presented.
** Going to City council same night due to: This plat was previously approved and needs this Resolution to be able to file it with the Register of Deeds in Meade County.
14.E Resolution No. 26-27, a Resolution Approving Quarter 1 Interfund Transfers for Fiscal Year 2026
CC: Motion to approve Resolution No. 26-27 as presented.
**Going to council same night, to be able to close out all Quarter 1 transfers and amendments at the same time.
14.F License Renewals: 2026-2027 Retail (on-off sale) Malt Beverage & South Dakota Farm Wine
CC: Motion to approve the 2026-2027 renewals for Retail (on-off sale) Malt Beverage & South Dakota Farm Wine licenses as presented.
**Going to City Council on the same night due to submittal deadlines.
14.G Partial Release of Mechanics Lien No. A202513278 - Capital Holdings, LLC
CC: Motion to approve the Partial release of mechanics lien No. A202513278 as presented and authorize the mayor to sign associated documentation.
**Going to City Council on the same night due to the scheduled Pennington County Title company closing
14.H Sponsorship/Donation Application: Quilts of Valor, May 8, 2026
CC: Motion to approve the Sponsorship/Donation Agreement with Quilts of Valor as presented for May 8, 2026.
**Going to City Council on the same night due to: facility use date is before the next available City Council meeting date.
14.I Vehicle Purchase: Wareing Belle Fourche- 2026 Dodge Pursuit Vehicle
FLPS: Motion to approve the purchase of a 2026 Dodge Pursuit Vehicle in the amount of $43,239.00 from Wareing Belle Fourche, as presented and forward to tonight's City Council meeting.
CC: Motion to approve the purchase of a 2026 Dodge Pursuit Vehicle in the amount of $43,239.00 from Wareing Belle Fourche, as presented and authorize the Mayor to sign associated documentation.
**Going to Council same night to: secure the vehicle while it is currently available on the lot at the lowest quoted price.
14.J 2025 Annual Financial Audit Report
FLPS: Motion to approve the City’s Annual Financial Report in compliance with SDCL 9-22-21 and forward to tonight's City Council Meeting with the recommendation of approval.
CC. Motion to approve and file the City’s Annual Financial Report in compliance with SDCL 9-22-21.
**Going to CC same night due to the timing requirement under State Code.