[PAGE 1]
SUNNYVALE 4A DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
REGULAR MEETING
WEDNESDAY, MAY 8, 2019
TOWN HALL - 127 N. COLLINS RD
5:00 PM
CALL MEETING TO ORDER
President calls the Meeting to order, state the date and time. State members present and declare a
quorum present.
PUBLIC FORUM
Citizens may speak on any matter other than personnel matters or matters under litigation. No
actions or discussion will be taken until such matter is placed on the agenda and posted in
accordance with law.
DISCUSSION / ACTION ITEMS
1. DISCUSS, CONSIDER AND ACT UPON THE REGULAR MEETING MINUTES FOR
MARCH 20, 2019.
2. DISCUSS, CONSIDER AND ACT UPON THE MARCH 2019 FINANCIAL REPORTING
AND RELATED ITEMS.
3. DISCUSS, CONSIDER AND ACT UPON THE 2018-2019 MID-YEAR BUDGET.
4. DISCUSS, CONSIDER AND ACT UPON THE 2019-2020 BUDGET.
5. DISCUSS, CONSIDER AND ACT UPON THE ECONOMIC INCENTIVE GUIDELINES.
6. DISCUSS, CONSIDER AND ACT UPON FUNDING THE RECONSTRUCTION OF
SOUTH ASTON ROAD NOT TO EXCEED $250,000.
7. DISCUSS AND CONSIDER ECONOMIC DEVELOPMENT DIRECTOR UPDATE:
a. SUNNYVALE DAY AT THE CAPITOL
b. PART-TIME EXECUTIVE ASSISTANT
8. DISCUSS AND CONSIDER FUTURE EVENTS AND AGENDA ITEMS:
a. UPCOMING REGULAR TOWN COUNCIL MEETINGS - MAY 13 AND 27.
b. ICSC CONFERENCE - MAY 18-22.
c. TOWN HALL CLOSED FOR MEMORIAL DAY - MAY 27.
d. NEED TO MOVE NEXT BOARD MEETING FROM JUNE 12 TO JUNE 5 DUE TO
TEDC MID-YEAR CONFERENCE.
e. ECONOMIC DEVELOPMENT 101 FOR TOWN COUNCIL AND EDC BOARDS - 6-9
P.M. ON JUNE 19.

[PAGE 2]
EXECUTIVE SESSION
Recess into executive session pursuant to Chapter 551, Subchapter D of the Texas Government
Code:
EXECUTIVE SESSION AGENDA:
SECTION 551.087. ECONOMIC DEVELOPMENT
To deliberate the offer of a financial or other incentive to a business prospect.
Project Pig
Project PC
Project Tenant
Project Landscape
SECTION 551.074. DELIBERATIONS ABOUT PERSONNEL MATTER.
To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee.
ECONOMIC DEVELOPMENT DIRECTOR
END OF EXECUTIVE SESSION
Reconvene into open session and take any action necessary as a result of the Executive Session.
9. CONSIDER ANY OFFICIAL ACTION ON THE EXECUTIVE SESSION CLOSED
MEETING ITEMS.
ADJOURN
ALL LOCATIONS IDENTIFIED ARE IN THE TOWN OF SUNNYVALE UNLESS OTHERWISE
INDICATED. FOR A DETAILED PROPERTY DESCRIPTION, PLEASE CONTACT THE
BUILDING OFFICIAL AT TOWN HALL. ALL ITEMS ON THE AGENDA ARE FOR POSSIBLE
DISCUSSION AND ACTION. PLEASE TURN OFF ALL TELEPHONES AND HANDHELD
COMMUNICATION DEVICES WHILE IN ATTENDANCE AT THIS MEETING.
THE SUNNYVALE 4A DEVELOPMENT CORPORATION RESERVES THE RIGHT TO ADJOURN
INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO
DISCUSS ANY OF THE MATTERS LISTED ABOVE, AS AUTHORIZED BY TEXAS
GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY), 551.072
(DELIBERATION ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT
SECURITY DEVICES), AND 551.087 (ECONOMIC DEVELOPMENT).

[PAGE 3]
THE TOWN OF SUNNYVALE IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT (ADA). REASONABLE ACCOMMODATIONS AND EQUAL ACCESS TO
COMMUNICATIONS WILL BE PROVIDED TO THOSE WHO PROVIDE NOTICE TO THE
DIRECTOR OF COMMUNITY SERVICES AT 972 226 7177 AT LEAST 48 HOURS PRIOR TO
THE MEETING.
I HEREBY CERTIFY THAT THE FOREGOING NOTICE WAS POSTED ON MAY 3, 2019, IN
THE FOLLOWING LOCATION AND REMAINED SO POSTED CONTINUOUSLY FOR AT
LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING:
TOWN HALL AT 127 N. COLLINS ROAD
LESLIE BLACK, TOWN SECRETARY

[PAGE 4]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE REGULAR MEETING MINUTES
FOR MARCH 20, 2019.
Staff Recommendation:
Approval of minutes.
Background & Analysis:
None.
Fiscal Impact:
N/A
Attachments:
• March 20, 2019 meeting minutes.

[PAGE 5]
AGENDA
SUNNYVALE TYPE A DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
WEDNESDAY, MARCH 20, 2019
TOWN HALL – 127 N. COLLINS RD.
5:00 P.M.
PRESIDENT TERRI SHATTER
VICE PRESIDENT FRANKLIN WEEKS
SECRETARY K.PAUL CASH
TREASURER PAUL BOCHNIAK
MEMBER JAMES KORAH
CALL MEETING TO ORDER
President Shatter called the meeting to order at 5:03 p.m. A quorum was declared with all members
present.
PUBLIC FORUM
Citizens may speak on any matter other than personnel matter or matters under litigation. No actions
or discussion will be taken until such matter is placed on the agenda and posted in accordance with
law. Please observe the time limit of three (3) minutes.
No public comment.
PRESENTATION
1. DISCUSS AND CONSIDER PRESENTATION FROM HDP1 HOSPITALITY, LLC.
(HOPE COFFEE SUNNYVALE).
Brian Masters gave a presentation to show the new concept of adding a full breakfast restaurant
to the coffee shop and what costs are associated with the project.
DISCUSSION / ACTION ITEMS
2. DISCUSS AND CONSIDER APPROVAL OF THE REGULAR MEETING MINUTES FOR
FEBRUARY 13, 2019.
Secretary Cash made a motion to approve the February 13, 2019 Regular Meeting Minutes.
Seconded by Treasurer Bochniak. President Shatter called for a vote. All voted in favor. The
motion passed unanimously.
3. DISCUSS AND CONSIDER THE UPDATED JANUARY 2019 FINANCIAL REPORTING, AND
RELATED FINANCIAL ITEMS.
Finance Assistant Phyliss Moore presented the updated January 2019 financials. Moore stated
this was being brought back as there was a $10,000 error made and the financials for 4A now
have a decrease in sales tax receipts by $1,250. Treasurer Bochniak made a motion to approve
the updated January 2019 financials as reported. Seconded by Member Korah. President
Shatter called for a vote. All voted in favor. The motion passed unanimously.

[PAGE 6]
4. DISCUSS AND CONSIDER THE FEBRUARY 2019 FINANCIAL REPORTING, AND
RELATED FINANCIAL ITEMS.
Finance Assistant Phyliss Moore presented the February 2019 financials. Treasurer Bochniak
made a motion to approve the February 2019 financials as reported. Seconded by Member
Korah. President Shatter called for a vote. All voted in favor. The motion passed unanimously.
5. DISCUSS AND CONSIDER THE 2018-2019 MID-YEAR BUDGET.
The 2018-2019 Mid-Year Budget was presented by Phyllis Moore. Items that were changed
were a 15% increase in sales tax, adding $3,000 to misc expense for Sunnyvale Day at the
Capitol, increase membership by $500 for Main Street America; increase incentives by $375,000
for anticipated incentive requests. Finance Assistant Moore spoke about no longer assigning
funds for incentives and just having them come out of the incentive account and keep a separate
ledger. This will make the accounting side easier and the new accountant has asked to have
them done this way. Treasurer Bochniak motioned to approve the 2018-2019 mid-year budget
as presented. Seconded by Secretary Cash. President Shatter called for a vote. All voted in
favor. The motion passed unanimously.
6. DISCUSS AND CONSIDER 2018-2023 ECONOMIC DEVELOPMENT STRATEGIC PLAN.
The board discussed the strategic plan. Member Korah motioned to approve the 2018-2023
Economic Development Strategic Plan. Seconded by Vice-President Weeks. President Shatter
called for a vote. All voted in favor. The motion passed unanimously.
7. DISCUSS AND CONSIDER DISCUSSION ITEMS FOR THE JOINT MEETING WITH TOWN
COUNCIL ON APRIL 29, 2019.
The board would like to speak about Rails to Trails, the Glazer property, Downtown, Sunnyvale
Centre, Provident, vision of 55+ community, the golf course property or Town East
Blvd/Beltline corridor, and Beltline and Tripp area.
8. DISCUSS AND CONSIDER ECONOMIC INCENTIVE GUIDELINES.
Economic Development Director passed out a rough draft of the incentive guidelines and
stated this was still in progress and would bring back at the next meeting.
9. DISCUSS AND CONSIDER ECONOMIC DEVELOPMENT DIRECTOR UPDATE:
a. GLAZER COMMITTEE - The committee has been meeting and a public participation
event will occur on April 25.
b. DOWNTOWN COMMITTEE - The committee has been meeting and the stakeholders are
invited to attend an upcoming meeting to provide their input and what their plans are with
their properties.
c. PRIMARY INDUSTRY ROUNDTABLE - The EDC held a primary industry roundtable to
discuss workforce issues. Workforce Solutions of Greater Dallas presented workforce
issues the State was seeing and how the industries could partner with their office to assist
with attracting talent.
10. DISCUSS FUTURE EVENTS:
a. SUNNYVALE DAY AT THE CAPITOL – APRIL 11 – MUST RSVP TO ATTEND

[PAGE 7]
b. NEXT MEETING IS APRIL 17, 2019 AT 5:00 PM. (THIS IS A WEEK LATER THAN
NORMAL)
c. REGULAR TOWN COUNCIL MEETINGS – MARCH 25 AND APRIL 8 & 22.
d. MAIN STREET AMERICA CONFERENCE – MARCH 24-27
e. TOWN COUNCIL AND ED BOARD JOINT MEETING – APRIL 29
f. ECONOMIC DEVELOPMENT 101 FOR TOWN COUNCIL AND BOARDS – JUNE 19
Director Anderson went over the above items with the Board. The Board added they
would like the joint meeting to be productive for both boards and not dominated by parks.
11. DISCUSS FUTURE AGENDA ITEMS:
a. PURCHASING POLICY
b. UPDATE IPADS
c. ROAD IMPROVEMENTS TO ASTON ROAD.
Director Anderson went over the above items with the Board and the board added
incentives and update on Beltline corridor. The board wondered why Aston Road would
be discussed for 4A funds as ¼ cent went from 4A to streets.
EXECUTIVE SESSION
Recess into executive session pursuant to Chapter 551, Subchapter D of the Texas Government Code:
President Shatter recessed the 4A Economic Development Corporation into Executive Session at 6:53
p.m.
EXECUTIVE SESSION AGENDA:
A. SECTION 551.087 – ECONOMIC DEVELOPMENT
To deliberate the offer of a financial or other incentive to a business prospect.
PROJECT TENANT
PROJECT PIG
PROJECT LANDSCAPE
PROJECT PC
B. SECTION 551.072. DELIBERATIONS ABOUT REAL PROPERTY
To deliberate the purchase, exchange, lease, or value of real property if deliberation in an open
meeting would have a detrimental effect on the position of the governmental body in negotiations
with a third person.
THE LAKE RAY HUBBARD SES RAIL SPUR
PROPERTY WITHIN THE TOWN CENTER DISTRICT IN THE FUTURE LAND USE PLAN
END OF EXECUTIVE SESSION
Reconvene into open session and take any action necessary as a result of the Executive Session.

[PAGE 8]
A. SECTION 551.087 – ECONOMIC DEVELOPMENT
To deliberate the offer of a financial or other incentive to a business prospect.
PROJECT TENANT
PROJECT PIG
PROJECT LANDSCAPE
PROJECT PC
B. SECTION 551.072. DELIBERATIONS ABOUT REAL PROPERTY
To deliberate the purchase, exchange, lease, or value of real property if deliberation in an open
meeting would have a detrimental effect on the position of the governmental body in negotiations
with a third person.
THE LAKE RAY HUBBARD SES RAIL SPUR
PROPERTY WITHIN THE TOWN CENTER DISTRICT IN THE FUTURE LAND USE PLAN
President Shatter reconvened into open session at 8:13 p.m. No action taken.
ADJOURN
President Shatter adjourned the meeting at 8:13 p.m.
The undersigned presiding officer certifies that this is a true and correct record of the proceedings.
______________________________
Terri Shatter, President
Attest:
__________________________________________
Traci Anderson, Economic Development Director

[PAGE 9]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE MARCH 2019 FINANCIAL
REPORTING AND RELATED ITEMS.
Staff Recommendation:
Approval of financials.
Background & Analysis:
None.
Fiscal Impact:
N/A
Attachments:
• March 2019 financials.

[PAGE 10]
4A Economic Development Corporation
Financial Statement
March 31, 2019

[PAGE 11]
Town of Sunnyvale 4A Monthly Finance Report
March 31, 2019
Budget: Net Revenues/Expenses:Budget = $ (71,633.00) Actual = $ 185,419.66
Highlights: Revenues: MTD = $ 32,134.40 YTD = $ 268,819.27
Expenses: MTD = $ 6,211.95 YTD = $ 83,399.61
Net: $ 2 5,922.45 $ 185,419.66
Revenues: Sales Tax recorded YTD is $205,519.06 (2 months accrual, 4 months actual). Interest
YTD is $8,533.44. Special Assessment receipts YTD toal $54,766.77.
Expenses: The YTD expenses total $83,399.61. The MTD expenses include routine payroll,
Brown & Hofmeister (legal fees), GIS Planning (subscription renewal for property database
for EDC website), Southern Economic Development Council (membership dues), Alaska
Air (airfare for Main Street America conference), and misc office supplies.
4A EDC
Budget As of
Fund Summary
2018‐2019 03/31/2019
Beginning Fund Balance (unaudited) 2,330,452 2,330,452
Revenue Summary
Sales Tax 375,000 205,519
Transfers In (Special Assessments) 54,767 54,767
Interest 5,500 8,533
Total Revenues 435,267 268,819
Expenditure Summary
Operating Expenditures 506,900 83,400
Total Expenditures 506,900 83,400
Excess or (Deficit) Revenue/Expenditures (71,633) 185,420
Total Fund Balance 2,258,819 2,515,872
Assigned ‐ The Barn at Long Creek 54,000 54,000
Assigned ‐ Hope Development 187,500 187,500
Unassigned Fund Balance 2,017,319 2,274,372

[PAGE 12]
4-03-2019 03:08 PM TOWN OF SUNNYVALE PAGE: 1
BALANCE SHEET
AS OF: MARCH 31ST, 2019
91 -4A SALES TAX CORPORATION
ACCOUNT # ACCOUNT DESCRIPTION BALANCE
_____________________________________________________________________________________________
ASSETS
======
91-1112 4A - COMPASS BANK ACCOUNT 2,424,460.30
91-1441 SALES TAX ACCRUAL 62,500.00
91-1509 DUE FROM SPECIAL ASSESSMENT GF 54,766.77
2,541,727.07
TOTAL ASSETS 2,541,727.07
==============
LIABILITIES
===========
91-2181 DUE TO GENERAL FUND 25,855.47
TOTAL LIABILITIES 25,855.47
EQUITY
======
91-3117 UNRESERVED FUND BALANCE 2,088,951.94
91-4301 ASSIGNED THE BARN LONG CREEK 54,000.00
91-4302 ASSIGNED HOPE DEVELOPMENT 187,500.00
TOTAL BEGINNING EQUITY 2,330,451.94
TOTAL REVENUE 268,819.27
TOTAL EXPENSES 83,399.61
TOTAL REVENUE OVER/(UNDER) EXPENSES 185,419.66
TOTAL EQUITY & REV. OVER/(UNDER) EXP. 2,515,871.60
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 2,541,727.07
==============

[PAGE 13]
4-03-2019 01:11 PM TOWN OF SUNNYVALE PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2019
91 -4A SALES TAX CORPORATION
FINANCIAL SUMMARY 50.00% OF FISCAL YEAR
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
5100-TAXES 429,767.00 30,708.24 260,285.83 60.56 169,481.17
5500-OTHER REVENUES 5,500.00 1,426.16 8,533.44 155.15 ( 3,033.44)
TOTAL REVENUES 435,267.00 32,134.40 268,819.27 61.76 166,447.73
============== ============== ============== ======= ==============
EXPENDITURE SUMMARY
91-4A SALES TAX CORPORATI 506,900.00 6,211.95 83,399.61 16.45 423,500.39
TOTAL EXPENDITURES 506,900.00 6,211.95 83,399.61 16.45 423,500.39
============== ============== ============== ======= ==============
REVENUES OVER/(UNDER) EXPENDITURES ( 71,633.00) 25,922.45 185,419.66 ( 257,052.66)

[PAGE 14]
4-03-2019 01:11 PM TOWN OF SUNNYVALE PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2019
91 -4A SALES TAX CORPORATION
50.00% OF FISCAL YEAR
CURRENT CURRENT YEAR TO DATE % OF BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE
____________________________________________________________________________________________________________________________
5100-TAXES
91-5111 INTERGOVERNMENTAL TRANSFER IN 54,767.00 0.00 54,766.77 100.00 0.23
91-5140 SALES TAX RECEIPTS 375,000.00 30,708.24 205,519.06 54.81 169,480.94
TOTAL 5100-TAXES 429,767.00 30,708.24 260,285.83 60.56 169,481.17
5300-PERMITS, FEES & FINE ______________ ______________ ______________ _______ ______________
5500-OTHER REVENUES
91-5510 INTEREST EARNED 5,500.00 1,426.16 8,533.44 155.15 ( 3,033.44)
TOTAL 5500-OTHER REVENUES 5,500.00 1,426.16 8,533.44 155.15 ( 3,033.44)
____________________________________________________________________________________________________________________________
TOTAL REVENUES 435,267.00 32,134.40 268,819.27 61.76 166,447.73
============== ============== ============== ======= ==============

[PAGE 15]
4-03-2019 01:11 PM TOWN OF SUNNYVALE PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2019
91 -4A SALES TAX CORPORATION
91-4A SALES TAX CORPORATI 50.00% OF FISCAL YEAR
CURRENT CURRENT YEAR TO DATE % OF BUDGET
DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE
____________________________________________________________________________________________________________________________
LABOR AND BENEFITS
91-691-6000 WAGES & SALARIES 40,820.00 3,167.67 20,079.61 49.19 20,740.39
91-691-6002 TMRS 4,874.00 376.32 2,409.92 49.44 2,464.08
91-691-6004 PAYROLL TAXES 3,123.00 242.35 1,536.21 49.19 1,586.79
91-691-6005 EMPLOYEE INSURANCE 4,100.00 304.83 1,829.73 44.63 2,270.27
TOTAL LABOR AND BENEFITS 52,917.00 4,091.17 25,855.47 48.86 27,061.53
SUPPLIES AND MATERIALS
91-691-6113 ADMINSTRATIVE SERVICES 10,000.00 0.00 0.00 0.00 10,000.00
TOTAL SUPPLIES AND MATERIALS 10,000.00 0.00 0.00 0.00 10,000.00
CONTRACTUAL SERVICES
91-691-6371 PROMOTIONAL SERVICES 36,385.00 0.00 8,340.36 22.92 28,044.64
TOTAL CONTRACTUAL SERVICES 36,385.00 0.00 8,340.36 22.92 28,044.64
TRAINING/DUES/SUBSCRIPT
91-691-6512 GENERAL OFFICE SUPPLIES 500.00 105.98 156.92 31.38 343.08
91-691-6513 DUES, SUBSCRIPTIONS, MEMBERSHI 7,100.00 1,794.00 2,845.53 40.08 4,254.47
TOTAL TRAINING/DUES/SUBSCRIPT 7,600.00 1,899.98 3,002.45 39.51 4,597.55
CAPITAL OUTLAYS & PROJEC
91-691-6751 LEGAL SERVICES 7,500.00 22.50 294.02 3.92 7,205.98
91-691-6755 BOND BRIDGE PAYMENTS 34,998.00 0.00 30,516.38 87.19 4,481.62
91-691-6830 OUTSIDE TRAINING EXPENSE 7,500.00 143.80 638.63 8.52 6,861.37
91-691-6831 LOCAL BUSINESS EVENTS (BRE) 10,000.00 0.00 0.00 0.00 10,000.00
91-691-6890 OTHER MISCELLANEOUS EXPENSE 2,000.00 54.50 2,752.30 137.62 ( 752.30)
91-691-6891 TRANSFERS OUT INDIRECT COSTS 12,000.00 0.00 12,000.00 100.00 0.00
TOTAL CAPITAL OUTLAYS & PROJEC 73,998.00 220.80 46,201.33 62.44 27,796.67
CAPITAL-TOWN IMPROVEMENT
91-691-9211 TOWN BEAUTIFICATION 100,000.00 0.00 0.00 0.00 100,000.00
TOTAL CAPITAL-TOWN IMPROVEMENT 100,000.00 0.00 0.00 0.00 100,000.00
MARKETING & INCENTIVES
91-691-9422 CAPITAL IMPROVEMENTS 100,000.00 0.00 0.00 0.00 100,000.00
91-691-9424 INCENTIVES 125,000.00 0.00 0.00 0.00 125,000.00
91-691-9425 SUNNYVALE CHAMBER SUPPORT/MEMB 1,000.00 0.00 0.00 0.00 1,000.00
TOTAL MARKETING & INCENTIVES 226,000.00 0.00 0.00 0.00 226,000.00
CAPITAL-PARK/REC IMPROVEM ______________ ______________ ______________ _______ ______________
____________________________________________________________________________________________________________________________
TOTAL 91-4A SALES TAX CORPORATI 506,900.00 6,211.95 83,399.61 16.45 423,500.39
____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 506,900.00 6,211.95 83,399.61 16.45 423,500.39
============== ============== ============== ======= ==============
REVENUES OVER/(UNDER) EXPENDITURES ( 71,633.00) 25,922.45 185,419.66 ( 257,052.66)

[PAGE 16]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE 2018-2019 MID-YEAR BUDGET.
Staff Recommendation:
Approval of 2018-2019 the mid-year budget.
Background & Analysis:
The board had originally approved the mid-year budget with the following changes:
1. Adding $500 to dues and subscriptions for the addition of the Main Street America
membership.
2. Adding $3,000 to misc. for Sunnyvale Day at the Capitol.
3. Adding $375,000 to incentives for anticipated incentive requests.
4. 15% increase in revenues.
5. Increase in interest earned.
After the audit committee reviewed the changes, items one and two were removed
from changes as the budget could absorb those small amounts.
The mid-year budget was approved by Council with those two items removed.
This is being brought back before the Board to approve the mid-year with the changes
that were made.
Fiscal Impact:
N/A
Attachments:
• 2018-2019 Mid-Year Budget.

[PAGE 17]
TOWN OF SUNNYVALE
2018-2019 Mid Year Budget Review

[PAGE 18]
4A EDC FUND
 Increase revenues by $67,750 to include
adjustments to the following:
 Sales Tax Receipts – increase 15% based on trend
 Interest Earned – increase to current year
annualized
 Increase expenses by $375,000 to include
adjustments to the following:
 Incentives – increase budget by $375,000 for
anticipated new requests
 2018-19 Mid Year Adjustments result in a net
decrease of $307,250 to the fund balance
bringing the ending fund balance to $1,951,569

[PAGE 19]
REVENUES BY DEPARTMENT
691 4A ECONOMIC DEVELOPMENT
Account Approved Actual Mid-Year Amended
Number Account Name Description 2018-2019 03.29.19 Adjustment 2018-2019
91-5111 INTERGOVERNMENTAL TRANSFER IN Special Assessments - Year 3 Payments $ 54,767 $ 54,767 $ - $ 54,767
91-5140 SALES TAX RECEIPTS Conservative 6% increase / increase 15% based on trend $ 375,000 $ 205,519 $ 56,250 $ 431,250
91-5510 INTEREST EARNED CY annualized $ 5 ,500 $ 7 ,107 $ 11,500 $ 17,000
TOTAL REVENUES - 4A EDC $ 435,267 $ 267,393 $ 67,750 $ 503,017
EXPENSES BY DEPARTMENT
691 4A ECONOMIC DEVELOPMENT
Account Approved Actual Mid-Year Amended
Number Account Name Description 2018-2019 03.29.19 Adjustment 2018-2019
91-691-6000 WAGES & SALARIES 2% COLA + 2% Merit - 50% EDC Director $ 40,820 $ 20,080 $ 40,820
91-691-6002 TMRS 11.94% weighted average $ 4 ,874 $ 2 ,410 $ 4 ,874
91-691-6004 PAYROLL TAXES 7.65% Wages $ 3 ,123 $ 1 ,536 $ 3 ,123
91-691-6005 EMPLOYEE INSURANCE Re-rate from TML $ 4 ,100 $ 1 ,830 $ 4 ,100
91-691-6113 ADMINISTRATIVE SERVICES Administrative assistance for EDC Director $ 10,000 $ - $ 10,000
91-691-6371 PROMOTIONAL SERVICES Brochures, publications, business development, marketing $ 36,385 $ 8 ,340 $ 36,385
91-691-6512 GENERAL OFFICE SUPPLIES Misc. office supplies $ 500 $ 157 $ 500
ICSC, IEDC, TEDC, SEDC, Chamber dues, GIS Planning, Dallas
Business Journal, Dallas Morning News, Impact Dashboard, Tyler
91-691-6513 DUES, SUBSCRIPTIONS, MEMBERSHIPS Technologies $ 7 ,100 $ 2 ,846 $ 7 ,100
91-691-6751 LEGAL SERVICES Professional legal services $ 7 ,500 $ 294 $ 7 ,500
91-691-6755 BOND BRIDGE PAYMENTS Bond Payment 02/15/19 & 08/15/19 $ 34,998 $ 30,516 $ 34,998
91-691-6830 OUTSIDE TRAINING EXPENSE Seminars, classes, certifications, on-site EDC training $ 7 ,500 $ 639 $ 7 ,500
91-691-6831 LOCAL BUSINESS EDC LUNCHEON Local Business Qtrly Meetings, Annual Meeting/Awards $ 10,000 $ - $ 10,000
91-691-6890 OTHER MISCELLANEOUS EXPENSE Misc. expenses to include business lunches, gifts, flowers $ 2 ,000 $ 2 ,752 $ 2 ,000
91-691-6891 TRANSFERS OUT INDIRECT COSTS Transfer Out to Gen Fund - Audit, admin, reporting costs $ 12,000 $ 12,000 $ 12,000
91-691-9211 TOWN BEAUTIFICATION Gateway signage and beautification projects $ 100,000 $ - $ 100,000
91-691-9422 CAPITAL IMPROVEMENTS Infrastructure improvements along Highway 80 $ 100,000 $ - $ 100,000
91-691-9424 INCENTIVES Incentives, facade grant program - anticipated new requests $ 125,000 $ - $ 375,000 $ 500,000
91-691-9425 SUNNYVALE CHAMBER SUPPORT/MEMB Chamber support $ 1 ,000 $ - $ 1 ,000
TOTAL EXPENSES - 4A EDC $ 506,900 $ 83,400 $ 375,000 $ 881,900
$ (71,633) $ 183,994 $ ( 307,250) $ ( 378,883)

[PAGE 20]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE 2019-2020 BUDGET.
Staff Recommendation:
Discuss the proposed updates for the 2019-2020 budget and approve.
Background & Analysis:
President Terri Shatter, Treasurer Paul Bochniak and ED Director Traci Anderson met
to discuss the 2019-2020 budget.
The following changes are suggested:
1. Decrease promotional services by $16,385 and bring this down to $20,000. We do
not see major expenses in promotions. We will order some promotional materials,
such as pens soon and the logo attire.
2. Increase general office supplies expense by $2,500 to buy new iPads for the board,
and any additional expenses associated with purchasing office supplies for the new
assistant.
3. Increase dues and subscriptions to add Main Street memberships by $500.
4. Increase the transfer our expense by $3,000 as this item has not been increased in
several years and should be increasing at least with inflation.
5. Increase capital improvements by $50,000. This is increasing to assume payment of
redoing Aston Road. This will account for soft costs and some construction this year
and then further construction next year. We are unsure of a timeline at this point.
Fiscal Impact:
N/A
Attachments:
• Draft 2019-2020 Budget.

[PAGE 21]
4A Economic Development Corporation
2019-2020 Preliminary Budget for
Discussion

[PAGE 22]
REVENUES BY DEPARTMENT
691 4A ECONOMIC DEVELOPMENT
Account Approved Actual Mid-Year Amended Proposed
Number Account Name Description 2018-2019 03.29.19 Adjustment 2018-2019 2019-2020
91-5111 INTERGOVERNMENTAL TRANSFER IN Special Assessments - Year 4 Payments $ 54,767 $ 54,767 $ - $ 54,767 $ 53,260
91-5140 SALES TAX RECEIPTS Current Year $ 375,000 $ 205,519 $ 56,250 $ 431,250 $ 431,250
91-5510 INTEREST EARNED CY annualized $ 5 ,500 $ 7 ,107 $ 11,500 $ 17,000 $ 17,000
TOTAL REVENUES - 4A EDC $ 435,267 $ 267,393 $ 67,750 $ 503,017 $ 501,510
EXPENSES BY DEPARTMENT
691 4A ECONOMIC DEVELOPMENT
Account Approved Actual Mid-Year Amended Proposed
Number Account Name Description 2018-2019 03.29.19 Adjustment 2018-2019 2019-2020
91-691-6000 WAGES & SALARIES 50% EDC Director $ 40,820 $ 20,080 $ 40,820 $ 40,820
91-691-6002 TMRS 11.94% weighted average $ 4 ,874 $ 2 ,410 $ 4 ,874 $ 4 ,874
91-691-6004 PAYROLL TAXES 7.65% Wages $ 3 ,123 $ 1 ,536 $ 3 ,123 $ 3 ,123
91-691-6005 EMPLOYEE INSURANCE Re-rate from TML $ 4 ,100 $ 1 ,830 $ 4 ,100 $ 4 ,100
91-691-6113 ADMINISTRATIVE SERVICES Administrative assistance for EDC Director $ 10,000 $ - $ 10,000 $ 10,000
91-691-6371 PROMOTIONAL SERVICES Brochures, publications, business development, marketing $ 36,385 $ 8 ,340 $ 36,385 $ 20,000
91-691-6512 GENERAL OFFICE SUPPLIES Misc. office supplies, iPads $ 500 $ 157 $ 500 $ 3 ,000
ICSC, IEDC, TEDC, SEDC, Chamber dues, GIS Planning, Dallas
Business Journal, Dallas Morning News, Impact Dashboard, Tyler
91-691-6513 DUES, SUBSCRIPTIONS, MEMBERSHIPS Technologies, Main Street America $ 7 ,100 $ 2 ,846 $ 7 ,100 $ 7 ,600
91-691-6751 LEGAL SERVICES Professional legal services $ 7 ,500 $ 294 $ 7 ,500 $ 7 ,500
91-691-6755 BOND BRIDGE PAYMENTS Bond Payment 02/15/20 & 08/15/20 $ 34,998 $ 30,516 $ 34,998 $ 35,164
91-691-6830 OUTSIDE TRAINING EXPENSE Seminars, classes, certifications, on-site EDC training $ 7 ,500 $ 639 $ 7 ,500 $ 7 ,500
91-691-6831 LOCAL BUSINESS EDC LUNCHEON Local Business Qtrly Meetings, Annual Meeting/Awards $ 10,000 $ - $ 10,000 $ 10,000
91-691-6890 OTHER MISCELLANEOUS EXPENSE Misc. expenses to include business lunches, board dinners $ 2 ,000 $ 2 ,752 $ 2 ,000 $ 2 ,000
91-691-6891 TRANSFERS OUT INDIRECT COSTS Transfer Out to Gen Fund - Audit, admin, reporting costs $ 12,000 $ 12,000 $ 12,000 $ 15,000
91-691-9211 TOWN BEAUTIFICATION Gateway signage and beautification projects $ 100,000 $ - $ 100,000 $ 100,000
91-691-9422 CAPITAL IMPROVEMENTS Infrastructure improvements $ 100,000 $ - $ 100,000 $ 150,000
91-691-9424 INCENTIVES Incentives, facade grant program $ 125,000 $ - $ 375,000 $ 500,000 $ 500,000
91-691-9425 SUNNYVALE CHAMBER SUPPORT/MEMB Chamber support $ 1 ,000 $ - $ 1 ,000 $ 1 ,000
TOTAL EXPENSES - 4A EDC $ 506,900 $ 83,400 $ 375,000 $ 881,900 $ 921,681
$ (71,633) $ 183,994 $ (307,250) $ (378,883) $ (420,171)

[PAGE 23]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE ECONOMIC INCENTIVE
GUIDELINES.
Staff Recommendation:
Review and comment on the updated proposed incentive guidelines.
Background & Analysis:
This document will be sent out when completed.
Fiscal Impact:
N/A
Attachments:

[PAGE 24]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON FUNDING THE RECONSTRUCTION OF
SOUTH ASTON ROAD NOT TO EXCEED $250,000.
Staff Recommendation:
Approval of funding not to exceed $250,000 for the construction of South Aston Road.
Background & Analysis:
South Aston Road was added to the CIP list and felt this was a great project that the
4A Development Corporation could fund. This item may not be one of the items picked
in the determination of what CIP projects that get funded as there are many on the list
with much higher priorities.
When this was brought before the board in March, the question arose about the streets
fund paying for this item. After speaking with prior Public Works Director Johnny
Meeks and finance, there have been several projects that have come from the streets
fund, such as Jobson and Nance Roads. This are big ticket items and this fund will
continue to be used with all the "road" projects we have that need to be completed.
This would be an opportunity for the 4A Development Corporation to assist again
businesses within the industrial area. This road houses several companies and one
that has recently done a major expansion.
Fiscal Impact:
Attachments:
• Map and pricing for South Aston Road

[PAGE 27]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS AND CONSIDER ECONOMIC DEVELOPMENT DIRECTOR UPDATE:
a. SUNNYVALE DAY AT THE CAPITOL
b. PART-TIME EXECUTIVE ASSISTANT
Staff Recommendation:
None.
Background & Analysis:
A. On April 11, 33 representatives from Sunnyvale visited Austin for Sunnyvale Day at
the Capitol. The group was recognized in the House by Representative Bowers and in
the Senate by Senator Hall. At lunch, Billy Mims, a Texas Ranger, spoke about what a
Texas Ranger is and his day-to-day operations. The afternoon was filled with hearing
debates in the House on bills, a speaker for the Governor’s Office of Economic
Development regarding how the State handles economic development, and a quick
trip to the Capitol gift shop. It was a great event and Sunnyvale was well represented at
the Capitol. Thank you to all that were able to attend.
B. I am hiring a part-time executive assistant. We had 18 applicants and have
narrowed that down to 10. We are screening further with a couple of questions to
narrow it down to the top 3-5 to interview. The hope is that I have someone on board at
the end of May or beginning of June. There will be some expenses that will come out
this year to purchase a new desk and computer for this person.
Fiscal Impact:
Attachments:

[PAGE 28]
Town of Sunnyvale
May 8, 2019
Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS AND CONSIDER FUTURE EVENTS AND AGENDA ITEMS:
a. UPCOMING REGULAR TOWN COUNCIL MEETINGS - MAY 13 AND 27.
b. ICSC CONFERENCE - MAY 18-22.
c. TOWN HALL CLOSED FOR MEMORIAL DAY - MAY 27.
d. NEED TO MOVE NEXT BOARD MEETING FROM JUNE 12 TO JUNE 5
DUE TO TEDC MID-YEAR CONFERENCE.
e. ECONOMIC DEVELOPMENT 101 FOR TOWN COUNCIL AND EDC
BOARDS - 6-9 P.M. ON JUNE 19.
Staff Recommendation:
None.
Background & Analysis:
None.
Fiscal Impact:
N/A
Attachments:

[PAGE 29]
Town of Sunnyvale
May 8, 2019
Prepared By:
Summary:
PROJECT TENANT
Staff Recommendation:
Background & Analysis:
Fiscal Impact:
Attachments:

[PAGE 30]
Town of Sunnyvale
May 8, 2019
Prepared By:
Summary:
PROJECT PIG
Staff Recommendation:
Background & Analysis:
Fiscal Impact:
Attachments:

[PAGE 31]
Town of Sunnyvale
May 8, 2019
Prepared By:
Summary:
PROJECT PC
Staff Recommendation:
Background & Analysis:
Fiscal Impact:
Attachments:

[PAGE 32]
Town of Sunnyvale
May 8, 2019
Prepared By:
Summary:
ECONOMIC DEVELOPMENT DIRECTOR
Staff Recommendation:
Background & Analysis:
Fiscal Impact:
Attachments:

[PAGE 33]
Town of Sunnyvale
May 8, 2019
Prepared By:
Summary:
CONSIDER ANY OFFICIAL ACTION ON THE EXECUTIVE SESSION CLOSED
MEETING ITEMS.
Staff Recommendation:
Background & Analysis:
Fiscal Impact:
Attachments: